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HomeMy WebLinkAboutItem 12c - Par 3 Golf Course Emergency Pole ReplacementResolution No. 7557 Approve Purchase Order with Judge Netting, Inc. April 16, 2024 Page 1 of 3 DATE: April 16, 2024 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Carmen Masud, Deputy Public Works Director SUBJECT: RESOLUTION NO. 7557 AMENDING THE FISCAL YEAR 2023-24 OPERATING BUDGET, AUTHORIZING A SUPPLEMENTAL BUDGET APPROPRIATION FOR THE PAR 3 GOLF COURSE EMERGENCY POLE REPLACEMENT IN THE AMOUNT OF $26,700, OFFSET BY A REDUCTION IN THE PAR 3 FUND; AND APPROVING THE PURCHASE ORDER WITH JUDGE NETTING, INC. FOR THE PAR 3 GOLF COURSE EMERGENCY POLE REPLACEMENT IN THE AMOUNT OF $26,700 CEQA: Exempt Recommendation: Adopt and Approve SUMMARY On March 14, 2024, strong winds caused one of the wooden poles on the Par 3 Golf Course driving range to break and fall. Consequently, the Arcadia Par 3 Golf Course driving range was closed. The Public Works Services Department (“PWSD”) issued an emergency purchase order with Judge Netting, Inc. for emergency replacement of the wooden pole. It is recommended that the City Council adopt Resolution No. 7557 amending the Fiscal Year 2023-24 Operating Budget, authorizing a supplemental budget appropriation for the Par 3 Golf Course emergency pole replacement in the amount of $26,700, offset by a reduction in the Par 3 Fund; and approve the Purchase Order with Judge Netting, Inc. for the Par 3 Golf Course emergency pole replacement in the amount of $26,700. BACKGROUND The Arcadia Par 3 Golf Course opened in 1962 and hosts an 18-hole course on approximately 26 acres. Weather permitting, the golf course is open for business at least 12 hours per day, 360 days per year. Both the driving range and golf course are equipped with lighting for night play. The Par 3 Golf Course driving range is very popular and heavily utilized. Resolution No. 7557 Approve Purchase Order with Judge Netting, Inc. April 16, 2024 Page 2 of 3 DISCUSSION On March 14, 2024, strong winds caused one of the wooden poles on the Par 3 Golf Course driving range to break and fall. Due to this event, the driving range was closed until a replacement pole could be secured and the resulting safety issue on the driving range was resolved. Since there is a walking path next to the Par 3 driving range and the netting assists with securing the site generally, it was imperative to replace the broken pole immediately. The driving range of the Par 3 Golf Course could not be re-opened until the damaged pole was removed and replaced. To accelerate the necessary pole replacement, the PWSD issued an emergency Purchase Order to Judge Netting, Inc. in the amount of $26,700. The repairs began on Monday, March 18, 2024, and included removing and properly disposing of the damaged pole, installing a new wood pole, and replacing two panels of netting that were damaged when the pole fell. Under City Code Section 2846.1, when an emergency occurs, a purchase order can be issued without complying with normal bidding procedures. Following the emergency purchase, a report on the emergency event and work performed are to be provided at the next Regular Meeting of the City Council. Based on the factors identified above, the City Manager determined an emergency situation occurred and that any delay in the pole replacement at the Par 3 driving range presented a safety hazard. As a result, the PWSD issued an emergency purchase order to Judge Netting, Inc. in the amount of $26,700. The purpose of this agenda item is to comply with the requirements to inform the City Council and ratify the purchase order. ENVIRONMENTAL ANALYSIS This project is a Class 1 exemption pursuant to Section 15301 Existing Facilities of the California Environmental Quality Act (“CEQA”). Class 1 Exemptions consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond those existing at the time of the lead agency’s determination. FISCAL IMPACT The total cost to remove and replace the damaged pole at the Par 3 golf course driving range was $26,700, which was not a budgeted expense in the Fiscal Year 2023-24 Operating Budget. As a result, an appropriation of $26,700 from the Par 3 Fund is being requested and will be placed into account 526-5230 to pay for this project. Sufficient funds are available in the Par 3 Fund to cover this request. Resolution No. 7557 Approve Purchase Order with Judge Netting, Inc. April 16, 2024 Page 3 of 3 RECOMMENDATION It is recommended the City Council determine that this project is a Class 1 exemption under the California Environmental Quality Act (“CEQA”); and adopt Resolution No. 7557 amending the Fiscal Year 2023-24 Operating Budget, authorizing a supplemental budget appropriation for the Par 3 Golf Course emergency pole replacement in the amount of $26,700, offset by a reduction in the Par 3 Fund; and approve the Purchase Order with Judge Netting, Inc. for the Par 3 Golf Course emergency pole replacement in the amount of $26,700. Attachment: Resolution No. 7557