HomeMy WebLinkAboutItem 12c - Par 3 Golf Course Emergency Pole ReplacementResolution No. 7557 Approve Purchase Order with Judge Netting, Inc.
April 16, 2024
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DATE: April 16, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Carmen Masud, Deputy Public Works Director
SUBJECT: RESOLUTION NO. 7557 AMENDING THE FISCAL YEAR 2023-24
OPERATING BUDGET, AUTHORIZING A SUPPLEMENTAL BUDGET
APPROPRIATION FOR THE PAR 3 GOLF COURSE EMERGENCY POLE
REPLACEMENT IN THE AMOUNT OF $26,700, OFFSET BY A
REDUCTION IN THE PAR 3 FUND; AND APPROVING THE PURCHASE
ORDER WITH JUDGE NETTING, INC. FOR THE PAR 3 GOLF COURSE
EMERGENCY POLE REPLACEMENT IN THE AMOUNT OF $26,700
CEQA: Exempt
Recommendation: Adopt and Approve
SUMMARY
On March 14, 2024, strong winds caused one of the wooden poles on the Par 3 Golf
Course driving range to break and fall. Consequently, the Arcadia Par 3 Golf Course
driving range was closed. The Public Works Services Department (“PWSD”) issued an
emergency purchase order with Judge Netting, Inc. for emergency replacement of the
wooden pole.
It is recommended that the City Council adopt Resolution No. 7557 amending the Fiscal
Year 2023-24 Operating Budget, authorizing a supplemental budget appropriation for the
Par 3 Golf Course emergency pole replacement in the amount of $26,700, offset by a
reduction in the Par 3 Fund; and approve the Purchase Order with Judge Netting, Inc. for
the Par 3 Golf Course emergency pole replacement in the amount of $26,700.
BACKGROUND
The Arcadia Par 3 Golf Course opened in 1962 and hosts an 18-hole course on
approximately 26 acres. Weather permitting, the golf course is open for business at least
12 hours per day, 360 days per year. Both the driving range and golf course are equipped
with lighting for night play. The Par 3 Golf Course driving range is very popular and heavily
utilized.
Resolution No. 7557 Approve Purchase Order with Judge Netting, Inc.
April 16, 2024
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DISCUSSION
On March 14, 2024, strong winds caused one of the wooden poles on the Par 3 Golf
Course driving range to break and fall. Due to this event, the driving range was closed
until a replacement pole could be secured and the resulting safety issue on the driving
range was resolved. Since there is a walking path next to the Par 3 driving range and the
netting assists with securing the site generally, it was imperative to replace the broken
pole immediately. The driving range of the Par 3 Golf Course could not be re-opened until
the damaged pole was removed and replaced. To accelerate the necessary pole
replacement, the PWSD issued an emergency Purchase Order to Judge Netting, Inc. in
the amount of $26,700. The repairs began on Monday, March 18, 2024, and included
removing and properly disposing of the damaged pole, installing a new wood pole, and
replacing two panels of netting that were damaged when the pole fell.
Under City Code Section 2846.1, when an emergency occurs, a purchase order can be
issued without complying with normal bidding procedures. Following the emergency
purchase, a report on the emergency event and work performed are to be provided at the
next Regular Meeting of the City Council. Based on the factors identified above, the City
Manager determined an emergency situation occurred and that any delay in the pole
replacement at the Par 3 driving range presented a safety hazard. As a result, the PWSD
issued an emergency purchase order to Judge Netting, Inc. in the amount of $26,700.
The purpose of this agenda item is to comply with the requirements to inform the City
Council and ratify the purchase order.
ENVIRONMENTAL ANALYSIS
This project is a Class 1 exemption pursuant to Section 15301 Existing Facilities of the
California Environmental Quality Act (“CEQA”). Class 1 Exemptions consist of the
operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of
existing public or private structures, facilities, mechanical equipment, or topographical
features, involving negligible or no expansion of use beyond those existing at the time of
the lead agency’s determination.
FISCAL IMPACT
The total cost to remove and replace the damaged pole at the Par 3 golf course driving
range was $26,700, which was not a budgeted expense in the Fiscal Year 2023-24
Operating Budget. As a result, an appropriation of $26,700 from the Par 3 Fund is being
requested and will be placed into account 526-5230 to pay for this project. Sufficient funds
are available in the Par 3 Fund to cover this request.
Resolution No. 7557 Approve Purchase Order with Judge Netting, Inc.
April 16, 2024
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RECOMMENDATION
It is recommended the City Council determine that this project is a Class 1 exemption
under the California Environmental Quality Act (“CEQA”); and adopt Resolution No. 7557
amending the Fiscal Year 2023-24 Operating Budget, authorizing a supplemental budget
appropriation for the Par 3 Golf Course emergency pole replacement in the amount of
$26,700, offset by a reduction in the Par 3 Fund; and approve the Purchase Order with
Judge Netting, Inc. for the Par 3 Golf Course emergency pole replacement in the amount
of $26,700.
Attachment: Resolution No. 7557