The URL can be used to link to this page

Home My WebLink AboutRP Agenda: 05/08/24CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Wednesday, May 8, 2024, 6:00pm Location: Recreation Conference Room, 375 Campus Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 626-574-5455) 48 rq7 i Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. 41A19-MLFk /$0, q Aiqffl—E)j*0PK49rr1145*7 hlb-, �iSCr'7)\.7 —5$45iE' 626-574-5455), i->7<#x#,E CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Valerie Cheung, Chairperson Gregory Vanni, Vice -Chairperson Roberto Ayala, Commission Member Peter Chu, Commission Member Sonny Mediana, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS REPORT FROM CITY COUNCIL MEMBER LIAISON Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of April 10, 2024 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates b. Report of Director of Recreation and Community Services I. Monthly Reports II. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to June 12, 2024, at 6:00pm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, April 10, 2024 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Vice -Chairperson Vanni called the meeting to order at 6:08pm. PLEDGE OF ALLEGIANCE — Mayor Verlato ROLL CALL OF COMMISSIONERS PRESENT: Ayala, Cheung, Chu, Vanni EXCUSED: Mediana A motion was made by Commissioner Chu, seconded by Commissioner Ayala, and unanimously carried on roll call vote to excuse Commissioner Mediana. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Ayala - No Report Chairperson Cheung - No Report Commissioner Chu - No Report Vice -Chairperson Vanni reported the United States Forest Service may be re -opening the road to Chanty Flats in May 2024. REPORT FROM CITY COUNCIL MEMBER LIAISON Mayor Verlato reported there was no Arcadia City Council meeting on April 2, 2024. The next Arcadia City Council will be held on Tuesday, April 16, where City Clerk, Gene Glasco will be recognized for his many years of service to the City. Mayor Verlato reported there is a closed meeting of the City Council for labor negotiations on April 11. Mayor Verlato reported the Arcadia Volunteer Recognition Dinner will be held on Thursday, May 16 at Le Meridien Hotel in Arcadia. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of March 13, 2024. It was moved by Vice -Chairperson Vanni, seconded by Commissioner Ayala, and unanimously carried on roll call vote to approve consent calendar 2a. 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates Deputy Director Public Works Services (DDPWS) Carmen Masud reported the final stages of design and permits are in process for the Newcastle Park Renovation Project. DDPWS Masud reported signage and fencing for the Newcastle Park Renovation Project will be going up in early May 2024. DDPWS reported the City Roofing Project is underway with roof replacement happening at the Recreation office, Community Center, City Hall, and the Chamber of Commerce. DDPWS Masud reported the hills above Wilderness Park appear to have stopped distributing mud and debris into the Park. The City continues to wait for Los Angeles County to complete work before the City can begin any kind of clean up and restoration in Wilderness Park. b. Report from Recreation and Community Services Department Monthly Reports Deputy Director Recreation Community Services (DDRCS) Candice Cheung reported 53 seniors participated_ in the revised, free Fit & Talk program on Thursday mornings. DDRCS Cheung reported Tech Talk had five participants in attendance. DDRCS Cheung reported the Billiards Tournament took place on March 19 with 16 competitors participating. DDRCS Cheung reported a new program, Senior Social Hour, took place on March 22, with nine participants socializing in a meet and greet atmosphere. DDRCS Cheung reported on several Recreation programs and activities. DDRCS Cheung reported the elementary afterschool program is running strong with over 3,900 children participating in the month of March. DDRCS Cheung reported that despite the rain, the March 30 Eggstravaganza was modified to take place as a drive-thru event at the Community Center. Over 600 participants received goody bags filled with eggs and crafts from the Bunny. DDRCS Cheung reported the co-ed youth volleyball league has started with over 280 youth participating. DDRCS Cheung reported Community Center rentals are consistent with over 1,900 people attending rentals. DDRCS Cheung reported on upcoming events including the City -Wide Health Education Series on April 24 and May 22. Topics are, Treating Developmental Delays and Pediatric Disabilities in April and Adolescent Mental Health in May. DDRCS Cheung reported the Arcadia Parks Foundation will be holding the Community Camp Out Fundraiser Event on April 20-21. DDRCS Cheung reported the Community Bike Ride will take place on May 4. Financial Statements DDRCS Cheung reported the Fiscal Year 2023/24 February percentage for expenditures is approximately 66% with revenue at approximately 61 %. DDRCS Cheung reported that even though revenue appears down a few percent, revenue is more than last year at this time by approximately $100,000. DDRCS Cheung reported the Parks and Recreation Facilities Fund will begin to see movement once the Newcastle Park Renovation project begins. ADJOURNMENT Chairperson Cheung adjourned the meeting at 6:26pm to May 8, 2024, at 6:OOpm in the Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia. By: Valerie Cheung Chairperson Sara Somogyi Secretary seen ned de[ee� S� 1905 STAFF REPORT Recreation and Community Services Department DATE: May 8, 2024 TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services % SUBJECT: PROGRAMS & ACTIVITIES — April 2024 SENIOR SERVICES DIVISION Arcadia Senior Services plays an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM DESCRIPTION Billiard Room Three pool tables are available Monday through Friday from 7:30am-4:30pm for seniors to enjoy and make new friends. Blood Pressure Free blood pressure check is available the second Tuesday of Check each month, from 10-1lam in the Community Center. Bridge is available on Wednesdays from 10am-1 pm. Card Bridge games help improve memory and cognition, enhance motor skills, and promote socialization. Chess is available every Thursday from 9:30-11:30am. The Chess Club game of chess can help increase creativity, critical thinking skills, improve concentration, and improve reading skills. Exercise plays a vital role in health and contributes to bone Classes density improvement, increased muscle strength, flexibility, and can also reduce stress. Some classes offered are line dance, cardio plus, art, chair yoga, and Zumba. Coffee with the On the third Tuesday of the month, seniors listen and chat with Mayor the Mayor about City issues and topics of personal interest. On Thursdays, Fit & Talk meets for a fun and easy workout. Once Fit & Talk per month, the group enjoys a leisurely walk around different areas of Arcadia! The gift shop provides a venue for senior crafters to sell their Gift Shop creations and allows the community to purchase one -of -a -kind items at a great price. Information & The I&R program assists seniors and their families with issues Referral Intakes that affect their quality of life by providing information and referral that address their daily living concerns. ATTENDANCE 371 10 152 10 2,314 35 56 Average Per Week 14 I 105 Visitors Monthly Revenue $391 28 Lions Sight Legal Assistance Mahjong The Lions Sight program is offered , in conjunction with the Arcadia Lions Club. The program offers low-income seniors free vision care. Prospective clients are screened to make the necessary arrangements for the free service. The Neighborhood Legal Services of Los Angeles Organization is available once a month at the Community Center to provide seniors with legal insight. Mahjong is 'a game of Chinese origin played by four people with 144 tiles that are drawn and discarded until a player secures a winning hand. Mahjong meets on Tuesdays from 1-4pm for American Mahjong and Fridays at 12:30pm for traditional Chinese Mahjong. Every second Friday of the month, the Mayor plays Mahiong with the seniors. Monday The Monday Dance is held the first, third, and fifth Monday of Dance each month. This program provides live music entertainment for everyone to dance to and enjoy. Monthly Bus Pass Notary Services Senior Meals Program Senior Seminars Senior Tax Program Sing Along with James Table Tennis Taste the Town Tech Talk Weekly Movie Dial A Ride bus passes are sold at the Community Center and can also be mailed to seniors. Bus passes are $5 per month. Notary services are limited to three signatures or thirty minutes per appointment. Available the second and fourth Tuesday of the month. 4 4 108 378 20 4 7 A nutritious meal is provided Monday -Friday. For many seniors 1,284 this is the only hot meal they have daily. Average/Day 67 Free seminars on diverse topics are available each month. The following topics were presented in April: Medicare, Hernia, Hearing Screening, AARP Smart Driver Tek, Estate Planning & 145 Probate Clinic, and Breathing Training. �- On Thursdays and Fridays, AARP Tax Aide volunteers assist seniors with income tax filing assistance. This program is free for 84 anyone 50 years and older with low to moderate income. Sing along with James meets Wednesdays from 1-3pm. James plays his guitar and sings with a group of seniors for fun and 63 socialization. Table Tennis is available Monday -Friday, from 8am-4pm. Equipment is available at the front desk for seniors to play and 201 meet new friends. _ Each month participants meet at a different restaurant to have lunch and socialize. In April, participants had lunch at Cabrera's 23 Mexican Cuisine in Arcadia _ Tech Talk is provided for seniors who need assistance with their electronic devices. Volunteens are available the third Friday of 5 the month from 4-5pm to assist with their questions and devices. New movie releases or classic movies are shown on a theater size screen every Wednesday for free. 93 You've Got a This program provides a weekly phone call to individuals who Friend live alone, feel lonely, or need someone to check in on them. New friends are made, and great conversations are enjoyed. Bunco was held on Friday, April 12 with 40 participants who Bunco Tea Party enjoyed three sets of six games of bunco. A light lunch and tea were provided. The next Bunco will be on Friday, June 14. 3 40 The Spring Fling Disco Party event took place on April 12. The Spring Fling disco themed party included lunch, dessert, and live music. 123 Disco Party Everyone was on the floor dancing to Motown disco from the 60's and 70's. Support services include registering members for trips, siJiMeeting: 60 Arcadia up new members, and managing the club's correspondenPasses Sold: 119 Travelers Club monthly club meeting is held to discuss future trips and prove Passengers: 53 a social gathering. Total: 232 Cumulative total for senior services 5,895 Connection Total number of monthly newsletters distributed this month. 1,300 RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services is listed below. PROGRAM DESCRIPTION The Adult basketball league has 28 teams participating in the ATTENDANCE Adult Basketball spring league. The league will take place at the Dana Gym on 822 Sundays from 8am to 10pm. Starting on April 7 and continuing _ through March 17, 2024. _ The After School Playground Program is a free drop -in program for BS 793 youth in grades K-5. The program operates Monday through Friday CG 390 Afterschool from school dismissal to 4:30pm. The program began on August HA 443 Program 21, 2023, and will go through May 31, 2024. Six elementary school HO 727 playgrounds provide a variety of activities including board games, HR 548 crafts, and outdoor games to keep participants safely engaged and LW 277 Total 3,178 entertained. Kids' Night Out took place on April 12, at the Arcadia Community Kids' Night Out Center. Participants took part in a "Wild West" themed evening. 22 Parents enjoyed a night out while their kids had dinner, did crafts, played games, and watched a movie. Spring Camp took place April 1-5 at the Dana Gym. Spring camp Spring Camp is held during the spring school break for elementary age children 295 5-11 years old. The children enjoyed organized activities, crafts, and a walking field trip to a local Arcadia merchant. On Wednesday, April 24, 10 people attended the City -Wide Health City -Wide Health Education Education Series seminar on Treating Developmental Delays & 10 Series Pediatric Disabilities. The Youth Co -Ed Volleyball League began on March 25 with 282 Youth Co -Ed boys and girls participating. Players were divided into two divisions. Volleyball Div A 767 VbaDivision A for 7/8 grade with five teams and Division B for 5/6 grade oilwith eight teams. Beginning in April, these divisions will play games Div B 1,014 Leaguewith other teams in the San Gabriel Valley and conclude with an Total 1,781 All -Star tournament. The Volunteen Program provides teens with valuable volunteer Volunteen experiences to help prepare them for college and future jobs. 24 Volunteens Program During the month of April, a total of 129 hours were completed by 129 hours 24 volunteens. Community Examples of classes offered at this location include exercise Center Classes classes, karate, cooking, chess, table tennis, yoga, lip reading, 1,460 painting, and line dancing. Dana Gym Examples of classes offered at this location include exercise Classes classes, youth basketball classes, volleyball, and badminton. 682 MEC Classes Examples of classes offered at this location include guzheng, 357 karate, tai chi, and line dancing. Off -Site & Virtual Examples of classes offered off -site or virtually include tennis, art, Classes exercise, music, and more. 791 Community The facility is available for rent to Arcadia civic and non-profit Center Rentals or anizations for activities and programs. 1,190 10,612 Cumulative total for Recreation classes and youth programs TOTAL for Recreation and Senior Services 16,507 COMMUNITY CENTER RENTALS DATE ORGANIZATION PARTICIPANTS FEES April 6, 2024 USC Arcadia Hospital 150 $221 April 7, 2024 USC Arcadia Hospital 200 $996 April 7, 2024 Galilee Foundation 50 $180 April 13, 2024 Representative Judy Chu 150 $225 April 14, 2024 The Well SGV The Well SGV 150 40 $225 $140 April 20, 2024 April 21, 2024 The Wells SGV 150 $225 April 27, 2024 Western Division Train Collection Association 150 $225 April 28, 2024 The Wells SGV 150 1,190 $225 Total $2,662 WILDERNESS PARK — CLOSED UNTIL FURTHER NOTICE DUE TO STORM DAMAGE. Normal % Expended Personnel Related: 73.08% Supplies & Services: 75.00% RECREATION DEPARTMENT FINANCIAL STATEMENT March 2024 ACCOUNT BUDGET EXPENDITURES PERCENTAGE 5501 Administration $ 934,200 $641,533 68.67% 5502 Community Center $ 386,700 $263,329 68.10% 5503 Dana Gym $ 340,600 $211,236 62.02% 5504 Fee & Charge $ 729,640 $437,704 59.99% 5505 Nature $ 76,500 $ 40,166 52.50% 5506 Recreation/Fields $ 136,200 $ 60,558 44.46% 5507 Senior Citizens $ 508,900 $298,958 58.75% 5508 Camp $ 122,300 $ 87,314 71.39% 5510 Youth Programs $ 559,360 $363,376 64.96% 5520 Museum Education Center S 61.900 $ 53.674 86.71 % Total Report $3,856,300 $2,467,848 63.74% ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 68,600 $ 27,741 40.44% 5503 Dana Gym $ 253,500 $210,631 83.09% 5504 Fee & Charge Classes/ Activities $ 630,200 $313,874 49.81 % 5505 Nature $ 29,700 $ 6,864 23.11 % 5506 Recreation/Fields $ 64,200 $ 32,638 50.84% 5507 Senior Citizen Classes/ Activities $ 268,900 $108,949 40.52% 5508 Day and Sports Camps $ 93,200 $103,097 110.62% 5510 Youth Programs $ 118,700 $108,316 91.25% 5520 Museum Education Center '51, 31.300 25.233 80.62% Total Report $1,558,300 $937,343 60.15% Park and Recreation Facilities Fund FY22-23 FY23-24 FY23-24 Actual as of Actual 3/31/2024 Budget Beginning Fund Balance $7,826,989 $9,111,998 $8,470,100 Estimated Revenue: Dwelling Unit Fees $550,784 $436,778 $1,400,000 Grant Revenues $0 $0 0 Interest Earnings $138,073 $114,512 $259,100 Total Revenues $688,857 $551,290 $1,659,100 Estimated Funds Available $8,515,846 $9,663,288 $10,129,200 Proposed Expenditures: General Fund Overhead $32,900 $25,650 $34,200 Capital Projects $12,863 $72,951 $6,061,100 Total Expenditures $45,763 $98,601 $6,095,300 Ending Fund Balance $8,470,083 $9,564,687 $4,033,900 Net Change in Fund Balance $643,094 $452,689