HomeMy WebLinkAboutItem 11m - Reject Bid and Purchase One 2024 Chevrolet 4WD Tahoe
DATE: May 7, 2024
TO: Honorable Mayor and City Council
FROM: Chen Suen, Fire Chief
By: Tom Devlin, Battalion Chief
Maria Lourdes Taylor, Sr. Management Analyst
SUBJECT: REJECT BID FROM COAST-TO-COAST CUSTOM MOBILE, AND
APPROVE A PURCHASE ORDER WITH GLENDORA CHEVROLET FOR
THE PURCHASE OF ONE 1/2-TON 2024 CHEVROLET FOUR-WHEEL
DRIVE TAHOE IN THE AMOUNT OF $76,828
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2023-24 Equipment Acquisition Budget provides for the purchase of one
new utility vehicle for the Fire Department. To ensure that the City is receiving the most
competitive pricing for the purchase of this vehicle, three attempts of a formal bid process
were conducted in November 2023, December 2023, and March 2024. The November
2023 and December 2023 competitive bidding were for the vehicle functionalities offered
by a 3/4-ton four-wheel drive (“4WD”) crew cab pick-up truck. Unfortunately, no bids were
received in November 2023, and during the second bid process in December 2023, only
one bid was submitted by Coast-to-Coast Custom Mobile. The bid submitted by Coast-
to-Coast Custom Mobile was for $126,681, which was 50% higher than the
manufacturer’s suggested retail price and was not within budget.
For the third and final bid in March 2024, it was determined that a new 1/2-ton 2024 4WD
Chevrolet Tahoe has comparable vehicle features that could meet the Fire Department’s
utility vehicle specifications for less cost. Glendora Chevrolet was deemed the most
responsive bidder during the third and final bid process. It is recommended that the City
Council reject the high bid from Coast-to-Coast Custom Mobile, and approve a Purchase
Order with Glendora Chevrolet for the purchase of a 1/2-ton 2024 Chevrolet 4WD Tahoe
in the amount of $76,828.
BACKGROUND
As part of a new program introduced by the Fire Department during the City’s FY 2023-
Reject Bid and Purchase One 2024 Chevrolet 4WD Tahoe
May 7, 2024
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24 Budget Adoption, $100,000 was allocated from the Equipment Acquisition Budget for
the purchase of one new utility truck for the Fire Department. This vehicle was intended
to support daily operations by transporting Fire personnel and their safety equipment as
well as hauling various materials. This vehicle will also be utilized in supporting single-
resource or team deployments during a wildland firefighting response.
Originally, the vehicle identified to deliver these operational and functional features was
a 3/4-ton four-wheel drive (“4WD”) crew cab pick-up truck. In November 2023, the first
formal bid was issued with no bids received. A second formal bid was executed in
December 2023, with one bid submitted by Coast-to-Coast Custom Mobile vendor for
$126, 681, nearly 30% over budget and almost 50% higher than the manufacturer’s
suggested retail price of $85,000. After examination of the two previous bid results and
further consideration of the current market for a 3/4-ton 4WD crew cab truck, it was
concluded that pursuing this vehicle model is not the most fiscally responsible option.
The third and final formal bid process proceeded in March 2024. Prior to commencing the
third bid process, staff determined that a 1/2-ton Chevrolet 4WD Tahoe has comparable
vehicle specifications that still align with the Fire Department’s operational needs, and
cost significantly less than a 3/4-ton 4WD crew cab truck.
DISCUSSION
A Notice Inviting Bids were published in accordance with City Council Resolution No.
7483, and bid packages were distributed to local vendors during the three formal bidding
periods: November 2023, December 2023, and March 2024. No bid was received in
November 2023, and in December 2023, only one bid was provided from Coast-to-Coast
Custom Mobile totaling $126,6801, for the purchase of a 3/4-ton 4WD crew cab pick-up
truck. Due to the exceedingly high quote from Coast-to-Coast Custom Mobile, it is
recommended that the City Council reject this bid.
Based on two unsuccessful bid outcomes, the third and final bid process was conducted
in March 2024 with the following results:
Bidder Location Bid Amount
Sierra Chevrolet of Monrovia* Monrovia, CA $ 76,300
Glendora Chevrolet Glendora, CA $ 76,828
Premier Chevrolet Buena Park, CA $ 85,600
*Non-responsive bid due to its inability to meet the vehicle’s bid specification requirements
One of the required specifications items in the City’s bid is the vendor’s ability to offer a
timely delivery of a new utility vehicle with a red exterior color. Although Sierra Chevrolet
of Monrovia was the lowest bidder, they were unable to offer the required color, thus, their
bid was deemed unresponsive. The second lowest bid was submitted by Glendora
Chevrolet, whose background and proposal were thoroughly evaluated. Glendora
Reject Bid and Purchase One 2024 Chevrolet 4WD Tahoe
May 7, 2024
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Chevrolet’s bid meets the Fire Department’s vehicle specification and budget
requirements, and they can deliver the vehicle immediately. Based on this review, it was
confirmed that Glendora Chevrolet was the lowest responsive bidder.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment.
FISCAL IMPACT
The total cost to purchase a new 1/2-ton 2024 Chevrolet 4WD Tahoe vehicle is $76,828.
Sufficient funds in the amount of $100,000 have been allocated in the FY 2023-24
Equipment Acquisition Budget for the purchase of this vehicle and its related upfitting
costs.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and that the City Council
reject the bid from Coast-to-Coast Custom Mobile, and approve a Purchase Order with
Glendora Chevrolet for the purchase of a one 1/2-ton 2024 Chevrolet Four-Wheel Drive
Tahoe in the amount of $76,828.