Loading...
HomeMy WebLinkAboutItem 2e - Contract for Longley Well No. 3 and Camino Real Well No. 3 and WellheadsDATE: August 18, 2009 TO: Mayor and City Council FROM: Pat Malloy, Assistant City Manager /Public Works Services Directpr Prepared by: Lubomir Tomaier, Principal Civil Engineer Ken Herman, Associate Civil Engineer SUBJECT: REJECT THE LOW BID SUBMITTED BY ENVIRONMENTAL CONSTRUCTION, INC. AND AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH PACIFIC HYDROTECH CORPORATION FOR THE CONSTRUCTION OF LONGLEY WELL NO. 3 AND CAMINO REAL WELL NO. 3 WELL AND WELL HEADS IN THE AMOUNT OF $2,881,539 Recommendation: Approve SUMMARY The 2008 Water Master Plan Update recommends the construction of several new domestic water wells in the Main San Gabriel Basin to augment the supply of ground water lost in the Raymond Basin during periods of drought, and to provide high- capacity wells that will improve the overall system reliability during periods where older wells undergo maintenance. The 2008 -2009 Capital Improvement Program provided for the construction of the Longley Well No. 3 and Camino Real Well No. 3 Well and Wellhead Construction project. The Longley Well is located at the Longley Water Facility on the southwest corner of Palm Ave. and El Monte Ave. The Camino Real Well is located at the Camino Real Water Facility, on Camino Real Ave., between First Ave. and Second Ave. Staff received four (4) bids for this project, however staff is recommending that the City Council reject the low bid submitted by Environmental Construction, Inc. for non - responsiveness and authorize the City Manager to execute a contract with Pacific Hydrotech Corporation for the construction of Longley Well No. 3 and Camino Real Well No. 3 Well and Well Heads in the amount of $2,881,539. BACKGROUND The average age of the thirteen wells in service within the Arcadia water system is 45 years old. The wells range in age from 7 years to 88 years old. Even with regular maintenance, the discharge capacity of these wells decrease with age due to Page 1 of 3 STAFF REPORT Public Works Services Department 1 Mayor and City Council August 18, 2009 deterioration of the well structure, or changes in the hydrogeology of the well. The City of Arcadia pumps water from two primary groundwater basins; the Raymond Basin and the Main San Gabriel Basin. The current drought, along with challenges in replenishment of groundwater to both basins, is of concern to the City water production staff responsible for maintaining a reliable supply of water to the community. The current emphasis addressing water supply is for replacement wells to be constructed within the Main San Gabriel Basin where the underground water supply is more reliable. The age of wells also affects reliability. Within the last 5 years, there have been multiple occasions where the City has needed to purchase water from Metropolitan Water District in order to meet the daily demand because our wells were unable to meet system demands during high peak periods. On these occasions wells were out of service for unscheduled maintenance and due to water quality issues. Construction of the replacement wells at Longley and Camino Real facilities will provide an alternate source of supply under these conditions. This provides for water system reliability, thus enhancing public health and safety. DISCUSSION The construction of the Longley Well No. 3 and Camino Real Well No. 3 will address the following system needs: 1. Provide for continued water system reliability in the event that production in the Raymond Basin decreases due to current and future climate conditions. 2. Provide for continued water system reliability during the scheduled and unscheduled maintenance of existing, high - producing wells. On November 18, 2008 the City Council adopted Mitigated Negative Declaration for the project and met CEQA requirements. The US EPA has reviewed the CEQA documents, completed the Environmental Assessment (EA) and on August 7, 2009 in accordance with NEPA documentation adopted a Finding of No Significant Impact (FONSI) for the project. This cleared the project for award processing. Notices inviting bids were published in the adjudicated paper and trade newspaper. The City Clerk publicly opened four (4) sealed bids on June 16, 2009. The following bid results are listed for the City Council's review and consideration: RANK FIRM LOCATION BID AMOUNT 1 Environmental Construction Inc. Canoga Park, CA $2,754,473 2 Pacific Hydrotech Corp. Perris, CA $2,881,539 3 Pascal & Ludwig Constructors Ontario, CA $3,128,017 4 Minako America Corporation Gardena, CA $4,041,780 Page 2 of 3 Mayor and City Council August 18, 2009 Staff has reviewed the bid documents for content and investigated the contractors' background and recent projects for competency. During the evaluation of the bid submitted by Environmental Construction Inc. (ECI), staff felt that certain omissions in the bid prevented staff from properly completing that evaluation. After reviewing the bid with the City Attorney's office, staff felt it was in the best interest of the City to recommend that the bid submitted by ECI be rejected. Therefore, the lowest responsive bid received is from Pacific Hydrotech Corporation. Staff recommends that the City Council authorize the City Manager to execute a contract to Pacific Hydrotech Corporation for the construction of Longley Well No. 3 and Camino Real Well No. 3 Well and well heads in the amount of $2,881,539. ENVIRONMENTAL IMPACT: On November 18, 2008 the City Council adopted Mitigated Negative Declaration for the project and met CEQA requirements. The US EPA has reviewed the CEQA documents, completed Environmental Assessment (EA) and on August 7, 2009 in accordance with the NEPA documentation adopted a Finding of No Significant Impact (FONSI) for the project. This cleared the project for award processing. FISCAL IMPACT Water Funds in the amount of $3,400,000 are budgeted in the 2008 -2009 Capital Improvement Program for the Longley and Camino Well Construction. This work is partially funded by the EPA and there is a $1,577,500 EPA match available for the project. RECOMMENDATIONS 1. Reject the bid submitted by Environmental Construction, Inc. as non- responsive. 2. Waive any informality in the bid or bidding process 3. Award a Contract to Pacific Hydrotech Corporation for Longley Well No. 3 and Camino Real Well No. 3 Well and Well Head Construction Project in the amount of $2,881,539. 4. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. PM:LT:KH Approved by: Jo, -,cam. Page 3 of 3 Donald Penman, City Manager