HomeMy WebLinkAboutItem 2j - West-Lite Supply Company ContractL,oryorabd
n.o..~ s, vos
DATE: August 18, 2009
STAFF REPORT
Public Works Services Department
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager/Public Works Services Dir for
Prepared by: Maria P. Aquino, Senior Management Analyst
SUBJECT: AWARD A ONE (1) YEAR PURCHASE ORDER CONTRACT
EXTENSION WITH WEST-LITE SUPPLY COMPANY, INC. FOR THE
PURCHASE OF ELECTRICAL LIGHTING AND ACCESSORIES IN THE
AMOUNT OF $125,000
Recommendation: Approve
SUMMARY
On June 19, 2007, the City Council approved a purchase order agreement with optional
contract extensions to West-Lite Supply Company, Inc. to ensure that electrical street
lighting parts and miscellaneous light fixtures are purchased at the best price and
delivered in a timely manner. West-Lite Supply Company, Inc. has reached the end of
their first one (1) year contract extension and has agreed to extend the contract for an
additional one (1) year. The contractor's offer of extension does not reflect a change in
price and all other conditions of the agreement are to remain in effect.
Based on the excellent service provided
recommends that the City Council award
extension with West-Lite Supply Company,
and accessories in the amount of $125,000.
by West-Lite Supply Company, Inc., staff
a one (1) year purchase order contract
Inc. for the purchase of electrical lighting
DISCUSSION
The Warehouse maintains ballasts, lamps, fixtures and other related lighting
accessories that are essential for the daily maintenance of City owned street lighting
and other lighting fixtures throughout the City owned facilities. Most items used in
conjunction with lighting needs are considered a revolving inventory item, and must be
replaced to continue the smooth day-to-day operations of the street lights and lights in
City facilities.
Page 1 of 2
Mayor and City Council
August 18, 2009
Staff recommends that the City Council award a one (1) year purchase order contract
extension with West-Lite Supply Company, Inc. for the purchase of electrical lighting
and accessories in the amount of $125,000.
FISCAL IMPACT
Sufficient funds are budgeted in 2009-10 Operating Budget for this contract.
RECOMMENDATION
Award a one (1) year purchase order contract extension with West-Lite Supply
Company, Inc. for the purchase of electrical lighting and accessories for City
facilities and street lights in the amount of $125,000.
Approved by:
Donald Penman, City Manager
PM:MA:jb
Page 2 of 2