HomeMy WebLinkAboutItem 2k - Contract with 10-8 RetrofitG Lt-f~~H
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DATE: August 18, 2009
STAFFIRIEPORT
Public Works Services Department
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager/Public Works Services Direc r l
Prepared by: Tom Tait, Deputy Public Works Services Director
Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR
CONTRACT WITH 10-8 RETROFIT INC. FOR THE INSTALLATION OF
EMERGENCY - RELATED EQUIPMENT AND ACCESSORIES FOR
CITY VEHICLES IN THE AMOUNT OF $35.000
Recommendation: Approve
SUMMARY
The Fleet Services Department is responsible for writing the equipment specifications
for the purchase of all vehicles outlined in the City's Equipment Replacement Schedule.
When new purchases of vehicles have been completed and delivered, the installation of
emergency lighting and communication equipment is performed by an outside
contractor. Staff recommends that the City Council award a contract to 10-8 Retrofit
Inc. for the installation of emergency lighting, communication equipment and interior
accessories in the amount of $35,000.
DISCUSSION
When new police vehicles, trucks and cars have been purchased and delivered to the
Fleet Maintenance Section for final inspection, they are then sent out to an outside
contractor for the installation of all related emergency equipment. The process for Police
cars involves removing existing emergency lighting and computer equipment from the
designated replacement vehicle and install into the new vehicle per the specifications of
the Arcadia Police Communications radio technician. The Police vehicles are also
outfitted with a state of the art wiring harness, prisoner seat, acrylic partition, push bar,
and gun mounts. After the contractor has installed all related equipment the vehicle is
ready for first line duty.
All City trucks and cars are equipped with emergency lights, fabrication of light bars,
and two-way radio installation kits. The installation and fabrication of exterior light bars
are performed by the contractor.
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Mayor and City Council
August 18, 2009
Notices inviting bids were published in the adjudicated paper and the bid packages
were distributed to area contractors. The following three (3) bids were received on July
21, 2009 for price comparison only:
Bidder Location Bid Amount
1.
10-8 Retrofit Inc.
La Verne
$47,215.95
2.
Woodcrest Vehicle Center
Riverside
$51,996.78
3.
North Star Electronics
Downey
$53,776.06
Staff has reviewed the bid documents and compared the submitted prices to an
approximate cost for outfitting seven (7) City vehicles. Staff then investigated the
contractor's background and recent installations for competency. Staff has determined
10-8 Retrofit Inc., can satisfactorily perform the work required and recommends that the
City Council award a contract to 10-8 Retrofit Inc. for the installation of emergency
lighting, communication equipment and interior accessories in the amount of $35,000.
FISCAL IMPACT
Sufficient funds are budgeted in the 2009-2010 Capital Improvement and Equipment
Plan.
RECOMMENDATION
1. Award a contract to 10-8 Retrofit Inc. for the installation of emergency-
related equipment and accessories in the amount $35,000.
2. Waive any informalities in the bid or bidding process.
3. Authorize the City Manager and City Clerk to execute a contract in a
form approved by the City Attorney.
Approved by: ~D Un-,rZJ
Donald Penman, City Manager
PM:TT:DM
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