HomeMy WebLinkAboutItem 2m - Additional Money from Transit Fund for Bus PurchaseDATE: August 18, 2009
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Director - D - '-1&.
Phil Wray, Deputy Director of Development Services
By: Linda Hui, Transportation Services Manager
SUMMARY
BACKGROUND
STAFF REPORT
Development Services Department
SUBJECT: AUTHORIZE ADDITIONAL BUDGET APPROPRIATION IN THE
AMOUNT OF $42,000 FROM THE TRANSIT FUND TO THE BUS
PURCHASE BUDGET FOR ADDITIONAL INCIDENTAL COSTS
RELATED TO BUS PURCHASES, AND AWARD A PURCHASE
ORDER FOR BUS PAINTING PURPOSES
Recommendation: Approve
The City recently purchased eight (8) replacement transit vehicles for Arcadia Transit
using a combination of Federal Section 5307, State Proposition 1B and the County
Proposition A Local Return funds. An additional budget appropriation from the Transit
Fund in the amount of $42,000 is necessary for supplementary items such as painting
and communication system installation and connection for these buses in order to be
ready for operation. In addition, an award of a purchase order to Decals by Design, Inc.
is requested for painting and decal installation purposes.
Staff recommends approval of an additional budget appropriation from the Transit Fund
in the amount of $42,000 for painting and communication system connection purposes;
and the award of a purchase order to Decals by Design, Inc. for painting purposes in the
amount not to exceed $32,000.
The U.S. Department of Transportation /Federal Transit Administration (FTA) Guidelines
allow paratransit vehicles to be replaced after a period of five (5) years of service and
upon reaching 100,000 miles. Eight (8) 2000 -model year Arcadia Transit vehicles have
been replaced with similar new models under these guidelines. At a cost of $504,261,
the purchase of these new vehicles was completed in FY 2008 -09 using a combination
of Federal 5307, State Proposition 1 B, and the County Proposition A Local Return
funds. The vehicles were purchased from Creative Bus Sales, Inc. of Chino, CA
through a cooperative purchase agreement based on the contract between the vendor
Staff Report
August 18, 2009
Page 2
and San Mateo County Transit District (SamTrans). FTA allows transit agencies to
"piggyback" other contracts that meet FTA procurement provisions.
DISCUSSION
The new vehicles come with manufacturer's standard white paint and require graphic
designs to customize them. This created an opportunity to modernize the Arcadia
Transit image by updating the transit logo. The updated logo (attached) will be applied
to the new buses and will replace the old one on the existing buses. With the approval
of the Council, the bus decal installation will be done through a contract with Decals by
Design, Inc., an affiliate of Creative Bus Sales, with a contract amount not to exceed
$32,000. By contracting with an affiliate of Creative Bus Sales through the overall bus
purchase, the City will meet the FTA procurement guidelines.
The remainder of the appropriation will cover the costs of incidental items including
communication system installation and connection and a ten percent (10 %)
contingency. Each existing transit vehicle is equipped with a communication system
including a two -way radio and an Automatic Vehicle Locator (AVL) — geographical
information system (GIS), antennae, and ignition and door sensors. The
communication system on the existing buses is in fair condition, and will be removed
from the vehicles that are being replaced and installed on the new buses with some
minor modifications.
With an updated logo, the Arcadia Transit fleet would have a new look. Public outreach
efforts are planned with the bus roll out. Staff plans to acquaint the pubic with the new
look by attending different community functions, displaying the new logo at public places
and the City's website, and possibly sending out postcards to subscription riders in the
early party of September.
FISCAL IMPACT
The requested appropriation will be funded by the Transit Fund including Federal
Section 5307 and Proposition A Local Return. There is no impact to the General Fund.
RECOMMENDATION
It is recommended that the Council approve an additional budget appropriation from the
Transit Fund in the amount of $42,000 for painting and communication system
installation and connection; and the award of a purchase order to Decals by Design, Inc.
for painting purposes in the amount not to exceed $32,000.
Approved: �On.,(,42_�c..„,.)
Donald Penman, City Manager
Attachment: New Transit Logo and Decal
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