HomeMy WebLinkAboutItem 2n - Funds for Arcadia High School Pool RenovationI...e9 nd
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DATE: August 18, 2009
STAFF REPORT
Public Works Services Department
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager/Public Works Services Direc ,
Prepared by: Tom Tait, Deputy Public Works Services Director
Dave McVey, General Services Superintendent
SUBJECT: APPROPRIATE $21,289 FROM THE CAPITAL OUTLAY FUND FOR
THE CITY'S COST SHARE OF THE RENOVATION OF THE ARCADIA
HIGH SCHOOL POOL
Recommendation: Approve
SUMMARY
The City of Arcadia and the Arcadia Unified School District (AUSD) have a Joint Use
Agreement (Agreement), which allows the sharing of facilities for the common use of the
City and the District. On May 5, 2009, the City Council approved a one year extension
of the Agreement. Included in this Agreement are the shared maintenance
responsibilities of both AUSD and City of Arcadia facilities that are used by both parties.
Particularly, the City uses the Arcadia High School pool for its Summer Swim Program
for ten (10) weeks during the summer months.
The Arcadia High School pool pump equipment was in need of complete renovation. In
September 2008, AUSD hired a contractor to renovate the pool's pumps, filtration
system and related piping. The total cost of the renovation was $63,867. According to
the Joint Use Agreement, the City is responsible for one-third of the cost for all major
pool renovation work. Therefore, staff recommends that the City Council appropriate
$21,289 from the' Capital Outlay Fund for the City's cost share of the renovation of the
Arcadia High School Pool.
DISCUSSION
In order to provide a variety of recreational programs for the community, the City
collaborates with AUSD to locate appropriate facilities where children and adults can
participate in the extracurricular activities offered by the City. The Joint Use Agreement
between the City and the Arcadia Unified School District allows for designated school
facilities, such as playgrounds, gymnasiums, fields, and swimming pools to be open to
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Mayor and City Council
August 18, 2009
activities. In turn, the City shares the cost of maintenance in order to prolong the life of
the facilities for continued future use.
The City uses the Arcadia High School swimming pool for 10 weeks during the summer
for its Summer Swim Program. Over the years, the City and AUSD have been sharing
responsibilities for maintenance of the pool such as cleaning and minor repairs to the
pumps and replacing filters. Recently, it was necessary for the pool to undergo a major
renovation of the pump equipment and filtration system. In September 2008, AUSD
hired a contractor to perform the work on the pool. The work was completed in
February 2009, however the City was not informed of this expenditure until recently, so
funds were not included in the budget.
The total cost of the renovation was $63,867. This work was necessary to avoid
shutting down the pool during the peak season of use as a result of a failure in the
circulation and filtration system. It is important to have a fully functional circulation and
filtration system for the pool during the peak season to keep the pool water clean and
sanitary for public use. Renovation of the pool included the following work:
• Removal and replacement of the pool filters, backwash system, PVC
plumbing for pool equipment and chemical tanks;
• Replacement of all pool flow meters;
• Replacement of all plumbing valves;
• Re-tubing of all chemical feed systems for the pool; and
• Full cleaning of the pool.
The new equipment installed during this renovation will be reused when AUSD
demolishes the two existing pools and rebuilds a one new larger pool. According to the
Joint Use Agreement, the City is responsible for one-third (1/3) of the cost of all major
swimming pool renovation work. Therefore, staff recommends that the City Council
appropriate $21,289 from the Capital Outlay Fund for the City's cost share of the
renovation of the Arcadia High School Pool.
FISCAL IMPACT
Funds were not budgeted for this renovation for 2009-10, therefore staff is
recommending an appropriation from the Capital Outlay Fund to pay for this facility
improvement.
RECOMMENDATION
Authorize the appropriation of $21,289 from the Capital Outlay Fund for the City's
cost share of the renovation of the Arcadia High School Pool.
Approved by: 3) uyx~ F_
Donald Penman, City Manager
PM
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