HomeMy WebLinkAboutItem 10k - Accept Miscellaneous Arterial Rehabilitation Project as Complete
DATE: May 21, 2024
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Kevin Merrill, City Engineer
By: Johnathan Doojphibulpol, Associate Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY GENTRY BROTHERS, INC. FOR
THE MISCELLANEOUS ARTERIAL REHABILITATION OF FIRST
AVENUE AND SANTA CLARA STREET AND ST. JOSEPH STREET, IN
THE AMOUNT OF $1,257,862.55
CEQA: Exempt
Recommendation: Approve
SUMMARY
On January 17, 2023, the City Council awarded a contract to Gentry Brothers, Inc. in the
amount of $1,321,361.10 for the Miscellaneous Arterial Rehabilitation of First Avenue and
Santa Clara Street, and St. Joseph Street, with a 10% contingency. There were two (2)
change orders that resulted in a net decrease of $63,498.55 in total project cost.
The terms and conditions of this project have been complied with and the required work
has been performed to the City’s satisfaction, for a final cost of $1,257,862.55. It is
recommended that the City Council accept the project as complete and authorize the final
payment in accordance with the approved contract.
BACKGROUND
As part of the City’s ongoing Pavement Management Program, the City annually
appropriates Proposition C funding for arterial repaving projects. These street segments
were selected for the program because the Pavement Condition Indexes for the project
streets were in ‘poor’ condition in addition to the fact that previous work had impacted the
streets. The City budgeted $800,000 in Fiscal Year 2021-22 and $400,000 in Fiscal Year
2022-23 for a total of $1,200,000 of Proposition C funds, as well as a budget transfer of
$300,000 from the Downtown Alley project, providing a total project budget of $1,500,000.
The project included the following segments:
• First Avenue from Colorado Boulevard to Wheeler Avenue
Accept Miscellaneous Arterial Rehabilitation Project
May 21, 2024
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• Santa Clara Street from First Avenue to Fifth Avenue
• St. Joseph Street from Flower Street to Second Avenue
• Westerly Alley off First Avenue between St. Joseph Street and La Porte Street
The project was advertised for bids in November 2022 and bids were opened on
December 15, 2022, with Gentry Brothers, Inc. as the qualifying low bidder. A contract in
the amount of $1,321,361.10, plus a 10% contingency, was awarded by the City Council
on January 17, 2023.
DISCUSSION
Construction began in July 2023 and was completed in April 2024. During the life of the
project, there were two (2) change orders issued: one for extra traffic signal loop work
and striping changes; and one for the final adjustment of quantities, with a net decrease
of $63,498.55.
The traffic signal loop work, located at the intersection of First Avenue and Santa Clara
Street, was added once it was determined that the project would come in under budget.
This work was added to complete signal upgrades at the intersection once the streets
were rehabilitated. The striping changes were required in the field to provide better clarity
for vehicle movements on First Avenue, and extra work was required around the bulb-
outs on Santa Clara St.
Quantity adjustments were attributed to:
• Change in asphalt depth removal due to field conditions; and
• Change in the drainage system type to handle higher volume.
As a result of all the adjustments, the final amount is a net decrease of $63,498.55, just
over 3% of the contract amount. A summary of the construction contract with the change
orders, is as follows:
Original Contract: $1,321,361.10
Change Order #1 (Traffic Loops and Striping) $43,850.00
Change Order #2 (Quantity Adjustments) ($107,348.55)
Final Total Contract: $1,257,862.55
FISCAL IMPACT
The Miscellaneous Arterial Rehabilitation project was budgeted in the Fiscal Year 2021-
22 and 2022-23 Capital Improvement Programs (“CIP”), with a total of $1,200,000 in
Proposition C funds. In order to cover the additional cost of the alley improvements plus
contingencies, a budget transfer of $300,000 was included at the time of contract approval
from the Downtown Alley project, for a total budget of $1,500,000. The total construction
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May 21, 2024
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cost for this project is $1,257,862.55. There are sufficient funds in the project budget to
cover the construction contract.
ENVIRONMENTAL IMPACT
This project is categorically exempt per Section 15301(c) of the California Environmental
Quality Act (“CEQA”), as repair and maintenance of an existing highway or street.
RECOMMENDATION
It is recommended that the City Council determine that the proposed action is exempt
under Section 15301(c) of the California Environmental Quality Act (“CEQA”); and accept
all work performed by Gentry Brothers, Inc. for the Miscellaneous Arterial Rehabilitation
– First Avenue and Santa Clara Street and St. Joseph Street Project as complete; and
authorize the final payment to be made in accordance with the contract documents.