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HomeMy WebLinkAboutLB Minutes: 04-18-2024• CALL TO ORDER — Chair Renfrew called the meeting to order at 4:32 p.m. in the Library's Conference Room. ROLL CALL: Chair Elizabeth Renfrew; Trustee Miriam Carter, Connie Liao; Director of Library & 'Museum Services Darlene Bradley (Secretary); Library Services Manager ON Samantha Alb-- REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Chair Renfrew announced that Trustee Carlton has resigned from the Board of Trustees. Board members briefly discussed the future of the Library Board. Trustee Connie Liao will make a motion for the Arcadia Chinese Association (ACA) to make a donation to the Library. If the motion is approved Trustee Liao would like to present the check at the May Library Board meeting. She reported that ACA would like to see Library Board members attend ACA events/meetings to show support for one another. Trustee Liao will report ACA events at future board meetings. Upcoming ACA events in May, a donation will be made to Arcadia High School to purchase an LED score board. ACA is discussing with AUSD how much they will be able to contribute. The Arcadia Chinese Association raised $20,000 for the Arcadia Firefighters Foundation through their GALA. Additionally, the following motions were made to donate $1500 to the Museum, $1,500 Friends of the Museum, and $1,000 to the Arcadia Woman's Club. Trustee Carter reported that the Assistance League has many dolls that they are trying to find good use for. Trustee Carter asked if the Library could develop a program where dolls can be used. Director Bradley said we would look into it, but also suggested that the Fire Department could be another option during their toy drive. Chair Renfrew announced that there is currently a 50% off sale on everything in the bookstore. The bookstore has extended hours on Tuesdays and Thursdays. They are now open until 7:00 p.m. Chair Renfrew reported that the new hours have allowed the bookstore volunteers to meet new people that would normally not have an opportunity to go into the bookstore. Bookstore volunteers are introducing themselves to the working patrons. The Friends of the Library membership meeting took place last Saturday, April 13, with 16 people in attendance. An overview of what the Library does and offers the community were a few topics that were highlighted. teneral meeting and talked about the Ross Field Balloon School. Additionally, department C) heads met on April 17 to discuss the City's Capital Improvement Projects. Monthly Statistical Report: April 2024: The gate count continues to grow, and staff is kept busy. In March 29,951 patrons visited the Library. Hold requests and reference questions continue to increase. A brief discussion regarding the need for tutors for the English Conversation Class (ECC). Chair Renfrew Congratulated Joanna Liang for being announced as the Senior of the Year. Monthly Narrative Report: April 2024: Board members reviewed the monthly narrative. Sta continue to keep busy. I Financial Report: April 2024: The City's new financial system, Oracle, will debut in July 2024. Chair Renfrew asked about some of the categories showing money spent for the year, but year to date shows zero. Director Bradley explained that we recently added a staff member to receive specialist pay and was not budgeted. Staff that receive specialist pay are translators for the department and the City. Staff Update: Interviews for the Principal Librarian position will take place on Monday, April 22 and on Tuesday, April 23 interviews for the Museum Education Coordinator. A new passport clerk, Johanna Gaona, will start on Tuesday, April 23 and will start her certification training on Wednesday, April 24. A conditional offer was also made for an additional passport clerk. There are still six Library Aide vacancies and will recruit for these positions after we finish with the aforementioned. tail b Museum of Arcadia Heritage: The Friends of the Museum will meet in May. Director Bradley will ask board members if they would be able to fundraise for a glass archival display case, which would help with the $12,500 purchase. The display case is needed to show the regalia that comes with uniforms that currently cannot be displayed. The Veteran's banners project will be up starting in October and will be displayed until holiday decorations go up. Calendar of Activities for Children's Services: May 2024: Bilingual storytime is tonight and will be led by a volunteer. Registrations for May programs begin on Saturday, May 4. The eBike Safety program is for all ages and will take place on May 15. This program is led by the California Highway Patrol. Summer Reading starts on June 10. Calendar of Activities for It and Teen Services: April 2024: The Mental Health journaling will be held on Thursday, May 9 in the Auditorium. The English Conversation Class is held on Monday's from 10:00 a.m. to 12:00 p.m. Requests for 3D printing can be submitted any time of the week. Chair Renfrew mentioned that the Memory Lab has shown more usage now that we have a volunteer who is assisting. Machines are available at no cost. Classes will be offered soon, but currently it is by appointment only. On Saturday, April 20 the'Library will celebrate Earth Day, which includes Repair Caf6 in the auditorium and other fun activities throughout the Library. De - stress fest for Teens will be held on May 30. Teens can relax and hug therapy dogs. The Classical Kaleidoscope concert, sponsored by the Friends of the Library, is next Wednesday, April 24. A silent auction will also be held in the Auditorium. F lye rs/A rticles/ Poste rs/Attac h me nts: Board members reviewed the following materials. Mental Health Journaling, Environmental Week, De -Stress Fest, Classical Kaleidoscope Concert. Featured Historical Photo: Pony Express Museum Chinese Joss House: The Library Board enjoyed the historical photo and interesting facts. The joss house represented the hub of Chinese society in towns throughout. Announcements: A tour of the Library's 3-D printer followed the meeting. a. Approve the Regular Meeting inutes of March 21, 2024 Recommended action: Approve as amended. The motion to accept the Minutes of March 21, 2024, as written, was moved by Trustee Carter, seconded by Trustee Liao, and carried on a unanimous voice vote. AYES: Chair Renfrew, Trustees, Carter, and Liao NOES: None ABSENT: Trustee Akalamkam Chair Renfrew adjourned the meeting at 5:28 p.m. to May 16, 2024, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: Alliz a b&q I enfrew, Chedr'Z—Li 7pk 0 Darlene Bradl Secretary Minutes prepared by: Samantha Alba