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HomeMy WebLinkAbout6691RESOLUTION NO. 6691 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING AND/OR ADJUSTING VARIOUS FEES FOR CITY SERVICES THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Based on the cost allocation study performed by the Administrative Services Department, the fees set forth in this Resolution are necessary for the purposes set forth in this Resolution. Said fees do not exceed the estimated costs for providing the applicable service or programs; the fees set forth in this Resolution bear a reasonable relationship to the cost of the respective service or program involved; the fees bear a fair and reasonable relationship to the benefit the payer obtains or the burden caused to the City in providing the service or programs; and the fees are not being imposed for general revenue purposes, but instead for full or partial recovery of the cost of providing said services and programs. Said fees are to cover the costs of various services and programs set forth in the Fee Schedule, attached hereto as Exhibit "A". SECTION 2. The City Council hereby adopts the fees set forth in Exhibit "A" attached hereto. SECTION 3. This Resolution shall become effective upon adoption; however, the fees set forth in Exhibit "A" shall take effect on September 1, 2009. I SECTION 4. Any fees adopted prior to this Resolution which are inconsistent herewith are hereby repealed effective upon the date the fees set forth in Exhibit "A" take effect. SECTION 5. The City Clerk shall certify the adoption of this Resolution. Passed, approved and adopted this 18th day of August , 2009. of the City of Arcadia ATTEST: ity Clerk APPROVED AS TO FORM: P. Stephen P. Deitsch City Attorney 2 6691 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6691 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 18th day of August, 2009 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Amundson, Chandler, Harbicht, Kovacic and Wuo NOES: None ABSENT: None ity Clerk of the City of Arcadia 3 6691 EXHIBIT A FEE Check - 1 st check Is Non-Sufficient Check - subsequent check to that payee passed in $ insufficient funds. Total: ADMINISTRATIVE SERVICES DEPARTMENT CURRENT PROPOSED REVENUE TOTAL FEE FEE INCREASE REVENUE DESCRIPTION / JUSTIFICATION 10 Cal Civil Code 1719: (a) (1) Notwithstanding any pens $ 25 $ 150 $ 250 sanctions that ma al any y PP Y. Y person who passes a check on insufficient funds shall be liable to the payee for the amount of the check and a service charge payable to the payee for an amount not to exceed twenty-five dollars ($25) for the first check passed on insufficient funds and an amount not to 10 $ 35 $ 250 $ 350 exceed thirty-five dollars ($35) for each subsequent check to that payee passed on insufficient funds. $ 400 1 $ 600 0) 0) CO EXHIBIT A DEVELOPMENT SERVICES DEPARTMENT FEE PLANNING DIVISION FEES Determination of Use Conditional Use Permits, Variances and RM Permits Portable Signs Appeal fees for Subdivisions, Massage Licenses, & Business Licenses Appeal of Architectural Design Reviews & HOA Decisions CURRENT FEE CUP - $840- 1290, Variances $985-1435, RM Permits $200-$500 Varies from $0 to $500 PROPOSED REVENUE I TOTAL FEE JINCREASE REVENUE $1,2 $540 to Planning $210 for both Commission & Planning $210 to City Commission & Council City Council DESCRIPTION/J USTI FICATION Determination of Use applications are currently free of charge yet they have the same processing requirements as 2 Modification. They go in front of the Planning Common, $1,620 $1,620 require a staff report and public hearing, and involve research and preparation. We are recommending the same cost as a yearmodification application and estimate we will process three per . vve are proposing to standardize CUP, Variance anc Residential Mountainous (RM) Permits. Currently, these I permits are all processed on a sliding fee scale. Staff has made it a practice to default to the lowest cost on the scale. $6,600 $20,400 We recommend a flat fee of $1200 for all three permits given the similar staff time and processing involved. Public notice, a staff report and public hearing, meetings with the applicant, plan review, and drafting of conditions are all required for these items. The fee for portable signs was originally based on an over th counter approval of a typical "A" frame sign. We now conduc $510 $660 a design review process on such signs similar to any othe sign design review. As a result, we recommend the fee b, made consistent with other sign design review permits. we are proposing to standardize all appeal fees for various $1,120 $1,620 planning actions to the standard $540 to cover processing notification, and hearing costs. ($660)I $420 The City Council reduced the appeal fee for appeals to Planning Commission to $210. EXHIBIT A DEVELOPMENT SERVICES DEPARTMENT CURRENT PROPOSED REVENUE TOTAL FEE FEE FEE INCREASE REVENUE DESCRIPTIO N/JUSTIFICATION Sidewalk Dining, Incidental Outdoor Dinin $95 and $180 $220 $20 5 Sidewalk dining fees and incidental outdoor dining fees are g $660 proposed to be raised to be consistent with sign review costs as processing times are similar. B UILDING DIVISION FEES Building Permit fees were last raised in 2007. Due to the increasing complexity of building permit review and plan Buidling Permits and all ancillary P check, the proposal is to increase building permit fees and all permits ( e across the board) Varies by type Varies by type $ 72,500 $ 1,523,000 ancillary permits (plumbing, electric, mechanical, misc.) by 5%. None of the fees for ancillary permits have been changed in the past 10 years. A 5% increase across the board is consistent with what other cities charge and will not lead to significant im acts t li BUSINESS LICENSE DIVISION p o app cants. FEES The Business License fee has not been increased in over 8 years. The City had been operating under the assumption that Business License Fee Increase (6% annual cost of living increases were not applicable to business license f A across the board) Varies by type Varies by type $ 60,240 $ 1,064,240 ees. recent legal opinion reverses this and these fees are subject to in r f c eases or cost of living. The City estimates that business license fees could be raised up to 23% over current rates to make up for years of no increases . However, the recommendation is that a 6% incr i i ease s n order to make up some of this shortf ll a . Special Events, Parking Lot Other specific license fees such as Special Events and Parking lot Promotional Sales are also pro osed t b Promotions $0 $180 $ 4,320 $ 4,320 p o e raised. The recommendation is to standardize these fees at $180 , which recovers some of the cost of processing for these varied permits. cfl EXHIBIT A DEVELOPMENT SERVICES DEPARTMENT FEE CURRENT FEE PROPOSED FEE REVENUE INCREASE TOTAL REVENUE DESCRIPTION/JU STIFICATION ENGINEERING DIVISION FEES Transportation Permits $16 for single, $90 for annual $50 for single, $150 for annual $ 3,790 $ 5,750 Some minor fee increases are proposed for the Engineering Division. Transportation Permits are street work permits typically charged to utilities or construction firms for transport through the City. Fees have not been modified in man ears y y . Inspection Charges for Street Work $40 $ 60.00 $ 10,280 $ 30,840 Inspection charges are to pay for rate increases in street inspections. Plans and Specifications $ 26.50 $ 35.00 $ 850 $ 3,500 Plans and specifications printed and copied for bid openings typically include plans and drawings and reproduction costs often exceed the fee charged. This slight increase is to recoup some of th Total: ose costs. $ 161,375 $ 2,657,030 0) 0) co EXHIBIT A LIBRARY AND MUSEUM SERVICES DEPARTMENT CURRENT PROPOSED REVENUE TOTAL FEE FEE FEE INCREASE REVENUE DESCRIPTION/JUSTIFICATION This increased fine for each overdue item will help defray for overdue materials per day $.20 per item $.25 per item $ 2,875 $ 60,320 rising costs associated with efforts to recover overdue lib materials, including labor, postage and supplies involved in process. Total: S 2,8751 $ 60,320 0) 0) GO EXHIBIT A POLICE DEPARTMENT SERVICES M 0) CO -.i CURRENT PROPOSED REVENUE TOTAL FEE FEE FEE INCREASE REVENUE DESCRIPTION/JUSTIFICATION Free to Citizen receives vehicle equipment violation citation from law Arcadia enforcement agency, and citizen must have the correction Citation Verification residents or if $10/Residents made to the vehicle and have a law enforcement officer sign cite was $25/Non- $ 17,500 $ 17,500 off to verify it is now in compliance. This task must be issued by residents performed prior to the court date listed on the citation. Time-in APD; motion study indicated a cost of $48.37; however, if an officer otherwise $10 is not available, then a Records Technician or Cadet would perform the inspection so a lower fee is proposed. Criminal Offender Record Citizen requires a check of our local records and a letter o Information (CORI) Check $ 15 $ 25 $ 2,200 $ 5 500 good conduct to be issued by the police department to comply with various i , requ rements from other governmental entities (military, INS, attend school in foreign country, etc.). Time-in- motion study indicated a cost of $26.33. $60 per hour Provide special report for calls for service at specific address with one hour (date, time, final call types) for realtors; Part I crimes for Special Reports or Research Fee $ 25 minimum (additional $ 800 $ 1,400 surrounding areas, within a 1/4 mile radius (date, time, 100 block, final call types). Any other special research above the time charged one-hour minimum will be charged the $60 hourly rate at 15- at 15-minute minute increments. Time-in-motion study indicated a t increments) cos o $66.47, and a survey of various cities ranged in cost from $45 to $81 per hour. A $35 per vehicle franchise fee for each vehicle stored o 25% of total i mpounded by Jan's Towing was implemented in 2007. Per Jan's Towing Franchise Fee $35 per amount $ 25 0 t he contract, the franchise fee may be adjusted annually by vehicle collected by , 00 $ 46,600 resolution. Cities that collect a franchise fee based on a tow company percentage ranged from 15% to 34%, with an average o 26.5%. Two cities collect the franchise fee based on per v ehicle, and the amounts are $50 and $111.55 per vehicle. EXHIBIT A POLICE DEPARTMENT SERVICES FEE CURRENT FEE PROPOSED FEE REVENUE INCREASE TOTAL REVENUE DESCRIPTION/JUSTIFICATION In 2008, Senate Bill 1407 required a $4.50 penalty to be imposed per parking citation. This bill is to provide $5 billion in lease-revenue bonds to finance the construction, Various with Various with rehabilitation, renovation, and replacement of court facilities Parking Violation Bail Schedule majority of the majority of the $ 160 000 $ 800 . To recover the new $4.50 penalty and based on what penalties at penalties at , ,000 surrounding cities have established, the City will need to $40 $50 increase the parking penalties. Survey of 16 cities conducted and the fee increases are based on the averages. (The City must remit a total of $9.50 to the State/County for every parking offense, and this amount is not factored into the revenue figures.) The Department currently provides copies of traffic collisio n reports to involved parties, insurance companies, and attorneys at no charge, and Vehicle Code §20012 indicates that a request for a copy of an accident report shall be Traffic Accident Reports No charge $ 25 $ 42,500 $ 42,500 accompanied by payment of a fee, provided such fee shall not exceed the actual cost of providing the copy. Time-in-motion study for processing a traffic accident report indicated a cost of $39.29, and a survey of cities/law enforcement agencies that charged a fee ranged from $10 to $50 with an average o , $19. 0) 0) W EXHIBIT A POLICE DEPARTMENT SERVICES rn 0) C0 .-1 CURRENT PROPOSED REVENUE TOTAL FEE FEE FEE INCREASE REVENUE DESCRIPTION/JUSTIFICATION Recovery of costs associated with certain bookings is allowed under California Government Code § 29550 through 29552. The sections allow for the recovery of actual administrative costs to include: searching, wristbanding, bathing, clothing, fingerprinting, photographing, medical/mental screening; document preparation, retrieval, updating, filing, and court Booking Fee (based on conviction scheduling; warrant service, processing, and detainer; of any criminal offense for which No charge $ 150 $ 31 500 $ 31 500 inventory of an arrestee's money and creation of cash a t i the person was originally booked) , , ccoun ; nventory and storage of property; inventory, laundry, and storage of clothing; unit management and supervision. Time-in-motion study indicated a cost of $159.17 (this amount does not include a $25 administrative screening fee and $10 citation processing fee allowed under the California Government Code). A survey of cities that charged a booking fee based upon conviction ranged from $124.50 to $366, with an average of $167.08. Two cities charged a fee of $65 and $75 for all bookings. Many inmates, who have been convicted of a crime, are sentenced to custody time as a condition of their case adjudication. Previously, the Police Department operated an $100 per day Inmate Worker Program, but the Department lacked staffing to with a one- properly supervise the inmate workers. This alternative Pay-To-Stay Prisoner Program New Program time $50 $ 15 000 $ 15 000 overnight lockdown program would not burden staff members , , since our Type 1 jail facility is already staffed 24 hours a day 7 administrative , days a week. On average, only one-third of the 17-bed facility fee i s being utilized on a daily basis. No time-in-motion study requirement as fees are based on supply and demand. Research revealed the average pay-to-stay fee in the area is j ust under $100 per day with an average of $50 for a one-time administrative fee. EXHIBIT A POLICE DEPARTMENT SERVICES CURRENT PROPOSED REVENUE TOTAL FEE FEE FEE INCREASE REVENUE DESCRIPTION/JUSTIFICATION Citizens who are served with a restraining order are required , by law, to surrender their firearms to a local law enforcement agency or sell the guns to a firearms dealer. The safekeeping $150 for the of firearms requires a great deal of police l first weapon; personne time to process, document, inventory, secure in storage, ensure $50 for each proper disposition, and follow-up correspondence with the additional firearm owner and the Department of Justice. There are also Safekeeping of Firearms No char ga weapon, and a 2 250 incidents where residents simply want to use the Police $ 2 2 $2 per day per , . 50 Department as a secure storage facility while they are out o weapon town, and this fee will serve as a deterrent. Additionally storage fee , California Code of Civil Procedure §527.9(c) allows a local la beyond the 30- enforcement agency to charge a person subject to a day limit temporary restraining order or injunction a fee for the storage of any firearm relinquished pursuant to this section. Time-in- motion study indicated a cost of $188.83 for the initial paperwork, data entry, storage, follow-up, release; a cost o $85.92 for processing additional firearms. Total: $ 296,750 $ 962,250 co EXHIBIT A ARCADIA POLICE DEPARTMENT PROPOSED NEW BAIL SCHEDULE September-09 VIOLATIONS CURRENT PENALTY AVERAGE FROM SURVEY PROPOSED NEW PENALTY Vehicle Code 21113a-Parking on Public Grounds $40.00 $48.15 $50.00 22500a-Parking Within an Intersection $40.00 $48.67 $50.00 22500b-On a Crosswalk $40.00 $51.29 $50.00 22500e-In Front on Public or Private Drive $40.00 $51.80 $50.00 22500f-On a Sidewalk $40.00 $51.46 $50.00 22500h-Double Parkin $40.00 $52.07 $50.00 22500i-Bus Zone $255.00 $265.77 $265.00 22500.1-Park in Fire Lane/Access way $255.00 $102.57 $255.00 22502-Park over 18" from R/Curb (or Wrong Side) $40.00 $47.12 $50.00 22507.8-Handicapped Parkin (First Offense) $330.00 $348.62 $350.00 22514-Fire Hydrant (Within 15') $40.00 $51.56 $50.00 22522-Park Near Curb Access Ram $280.00 $278.64 $280.00 22526-Blocking Intersection $102.00 $83.00 $102.00 5200-Improper Display of License Plates $40.00 $46.00 $50.00 5204a-Improper Display of Tabs $40.00 $54.73 $50.00 Municipal Code Violation No Stopping or Standing in Parkway $40.00 $51.00 $50.00 No Stopping or Parkin $40.00 $58.81 $50.00 No Stopping or Parkin (Street Sweeping) $40.00 $52.17 $50.00 Using Streets for Storage of Vehicle $40.00 $63.70 $60.00 Repairing or Greasing Vehicle on Street $40.00 $52.27 $50.00 Washing or Polishing Vehicle on Street $40.00 $52.78 $50.00 Unlawful Parking-Peddlers/Vendors $55.00 $88.43 $80.00 No Parkin (Emergency Signs) $40.00 $54.38 $50.00 Green Curb (24 Minutes Only) $40.00 $50.17 $50.00 6691 EXHIBIT A ARCADIA POLICE DEPARTMENT PROPOSED NEW BAIL SCHEDULE September-09 VIOLATIONS CURRENT PENALTY AVERAGE FROM SURVEY PROPOSED NEW PENALTY Overtime Parking $40.00 $48.15 $50.00 Park in Space Parking $40.00 $50.27 $50.00 Overnight Parking (3 a.m. to 6 a.m.) $40.00 $45.33 $50.00 Overnight Parking (Vehicle Over 6,000 lbs) $60.00 $84.33 $80.00 Park in Violation of Curb Markings $40.00 $49.73 $50.00 Load or Unload in Excess of 20 Minutes $40.00 $51.25 $50.00 Park in Loading Zone $40.00 $50.40 $50.00 Park in Passenger Loading Zone $40.00 $51.90 $50.00 Park in Alley $40.00 $51.64 $50.00 Parkin on Private Property $40.00 $54.30 $50.00 Park on Lawn/Unpaved Surface $40.00 $53.45 $50.00 Parking Commercial Vehicle in Residential $90.00 $103.80 $100.00 Commercial Vehicle (truck route) $60.00 $106.60 $100.00 6691 EXHIBIT A PUBLIC WORKS SERVICES DEPARTMENT 0) M c0 FEE CURRENT FEE PROPOSED FEE REVENUE INCREASE TOTAL REVENUE DESCRIPTION/JUSTIFICATION ENGINEERING Review site improvement plans during the Plan Check process. Services include review of proposed installation or Off-site improvement plan check $ 25 $ 35 $ 2,400 $ 8,400 modification of water services including abandonment o water services, installation of new water services. Proposed work is checked to verify location and size of existing piping, connections to existing piping and interference with existing utilities. Review includes notes and/or recommendations for the submittal of a Water Meter Clearance Application and reference to applicable City Standards. Proposed fee is based on current labor cost for the service. STREETS/T REES Curb address painting request $ 50 $ 70 $ 520 $ 1,820 Processing a request to paint a curb address number. No travel time to and from the job was included in fee calculation. Work includes the following: process a work order request, scrape the curb clean, spray the white background and paint with black numbers. Proposed fee is based on current labor cost for the service. Street Sweeping - private streets (per curb mile) $ 20 $ 35 $ 1,327 $ 3,010 Providing street sweeping service to private streets (homeowners associations). Proposed fee is based on current labor and equipment costs for the service. WATER acterial test for new development's water lines 0 $ 95 + lab cost 270 570 l Performing a bacteriological test of a new development's water lines. This is mandated by the State Department of Health Services. No travel time to and from the job was included in fee calculation. Work includes the following: collect bacteriological samples from new water mains or fire hydrant ateral runs, make arrangements with the laboratory to pick up samples, and contact responsible party upon availability o results. Proposed fee is based on current labor and equipment costs for the service. Proposed fee should also i nclude lab cost. EXHIBIT A PUBLIC WORKS SERVICES DEPARTMENT CURRENT PROPOSED REVENUE TOTAL FEE FEE FEE INCREASE REVENUE DESCRIPTIONMUSTIFICATION Perform a meter accuracy test per customer request. No travel time to and from the job was included in fee calculation. 1 st test = $25; Work includes the following: remove the old meter and install Flow test meter or meter accuracy 2nd test in a $ 165 $ 2,520 $ 2,970 a new one, return the old meter to the shop to test for reading test year= $70 accuracy (flow test) and provide results to the customer. Proposed fee is based on current labor and equipment costs for the service. Current revenue figure is based on 1st test only or service more frequently rendered. Performing and/or witnessing a test of a hydrant to determine the pressure and water flow available for fire protection. No travel time to and from the job was included in fee calculation. Hydrant flow test (witness/verify $ 50 $ 240 $ 5,310 $ 5,760 Work includes the following: set up the gauge on a hydrant test) and flow the next closest hydrant to identify fire flow demand, remove equipment, record and store data, and transmit results to the developer. Proposed fee is based on current labor and equipment costs for the service. Processing a new utility water account and turn on meter at property line when the service was previously discontinued $15 (business $25 (business and water meter was shut off. No travel time to and from the New utility account set up hours) or $30 hours); $50 $ 8,770 $ 21,925 job was included in fee calculation. Proposed fee is based on (after hours) (after hours) rates surveyed from surrounding cities for similar service. Current & proposed revenue figures are based on business hours rate or service more frequently rendered. 0) 0) (0 EXHIBIT A PUBLIC WORKS SERVICES DEPARTMENT CURRENT PROPOSED REVENUE TOTAL FEE FEE FEE INCREASE REVENUE DESCRIPTION/JUSTIFICATION Re-read of a non-radio read water meter on request. No travel time to and from the job was included in fee calculation. Work includes the following: process work order request, re-read Re-read of a water meter per 1st year = $0; 1st year = $0; the meter to make sure the reading is correct and inspect i request 2nd request in 2nd request in $ 2,200 $ 4,400 there is a possible leak on the customer's side resulting to the a year $5 = a year $10 = high bill. Proposed fee is based on the following: similar charge for first request during the year; 2nd request fee was doubled, which is still lower than the maximum amount the City can charge using the Finance Department's method for calculating the proposed fees Perform a standpipe inspection to allow the developer to access the water system during development. No travel time to and from the job was included in fee calculation. Work Standpipe inspection (for includes the following: inspect the installation of the standpipe developer to access water during $ 50 $ 165 $ 3,105 $ 4,455 in accordance with Arcadia City Standard 711. Work includes development) a site inspection by a field services worker or Public Works Inspector to verify proper insatllation and to report mete reading at time of inspection. Proposed fee is based on current labor and equipment costs for the service. $25 (business Turn off/on a water account due to delinquency. No travel hours); $100 $45 (business time to and from the job was included in fee calculation. Work Turn on water account due to (after hours) + hours); $125 $ 4 420 $ 9 945 includes the following: process work request and payment set delinquent account 2x bi-monthl y (after hours) , , up; service man will then turn on and flush the line and take a water bill meter reading. Proposed fee is based on current labor and (Deposit) equipment costs for the service. 0) 0) W EXHIBIT A PUBLIC WORKS SERVICES DEPARTMENT CURRENT PROPOSED REVENUE TOTAL FEE FEE FEE INCREASE REVENUE DESCRIPTION/JUSTIFICATION Turn-on water per request during ft - $ ~ 125 $ 3 000 $ 3 000 Proposed fee is based on current labor and equipment costs a er-hours , , for the service for a minimum of two hours. Turn off water meter for non-compliance of backflow Turn-off of water service for non- regulations. Service also includes processing and sending a test of backflow device (after three $ 25 $ 40 $ 15 $ 40 letter to the non-compliant resident. Proposed fee is based on (3) notifications by the city) current labor cost for the service. Current revenue figure is based on business hours rate or service more frequently rendered. Total: $ 33,857 $ 66,295 0) 0) (D EXHIBIT A RECREATION AND COMMUNITY SERVICES CURRENT PROPOSED REVENUE TOTAL FEE FEE FEE INCREASE REVENUE DESCRIPTION/JUSTIFICATION This fee is an component of the online registration software for CLASS REGISTRATION ONLINE $ 2 $ 5 200 $ 19 $ 19,200 the recreation programs. This fee will recoup the costs ADMINISTRATION FEE , charged by the service provider. The online registration feature is expected to begin in the winter session 2009/2010. KIDS NIGHT OUT PROGRAM $ 12 $ 15 080 $ 1 $ 5 400 The program is offered once a month from 6-11 pm and FEE , , includes dinner. The fee would help offset program costs. Total: $ 20,280 $ 24,600 0) 0) co