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HomeMy WebLinkAboutItem 1g: Contract: Palm Springs Pump & Drilling for Destruction of Longley and Camino Real Well5..o.,w.a.n \ Auxu.l .5, I4n1 DATE: September 1, 2009 Sr"rAFF REPORT Public Works Services Department TO: Mayor and City Council FROM: Pat Malloy, Assistant City Manager/Public Works Services Dire for Prepared by: Lubomir Tomaier, Principal Civil Engineer / Ken Herman, Associate Civil Engineer SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH PALM SPRINGS PUMP AND DRILLING FOR THE DESTRUCTION OF LONGLEY WELL NO. 2 AND CAMINO REAL WELL NO. 1 WELL IN THE AMOUNT OF $28,500 Recommendation: Approve SUMMARY The 2008-2009 Capital Improvement Program provided for the construction of two (2) new wells at the Longley and Camino Real water facilities. Prior to construction of the new wells the two existing wells on the sites must be properly abandoned. Staff recommends that the City Council award a contract in the amount of $28,500 to Palm Springs Pump and Drilling for the destruction of Longley Well No. 2 and Camino Real Well No. 1 and issue a purchase order for the contract amount plus 10% contingency, totaling $31,350. BACKGROUND Longley Well No. 2 was constructed in March of 1949 and production of the well was stopped in 1977 due to nitrate contamination. Camino Real Well No. 1 was constructed in December of 1949. In the later years of its production the well developed sanding problems and collapsed in 1993. Both wells will be abandoned per California Department of Public Health requirements to limit contamination of ground water basins. Both wells are also in the process of being replaced with the construction of Longley Well No. 3 and Camino Well No. 3. DISCUSSION Notices inviting bids were published in the adjudicated paper and trade newspaper. The City Clerk publicly opened four (4) sealed bids on August 4, 2009. The following bid results are listed for the City Council's review and consideration: Page 1 of 2 Mayor and City Council September 1, 2009 RANK FIRM LOCATION BID AMOUNT 1 Palm Springs Pump and Drilling Indio, CA $28,500 2 General Pump Company San Dimas, CA $34,876 3 So Cal Pump & Well Drilling Riverside, CA $46,040 4 Bakersfield Well and Pump Co. Bakersfield, CA $56,550 Staff has reviewed the bid documents for content and investigated the contractors' background and recent projects for competency. Based on the review of the bids it is recommended to award the destruction of the wells to the lowest responsible bidder Palm Springs Pump & Drilling. Staff recommends that the City Council award a contract to Palm Springs Pump & Drilling for the destruction of Longley Well No. 2 and Camino Real Well No. 1 in the amount of $28,500 and issue a purchase order for the contract amount plus 10% contingency, totaling $31,350. ENVIRONMENTAL IMPACT: On November 18, 2008 the City Council adopted Mitigated Negative Declaration for the project and met CEQA requirements. FISCAL IMPACT Water Funds in the amount of $3,400,000 are budgeted in the 2008-2009 Capital Improvement Program for the Longley and Camino Well Construction Project. RECOMMENDATIONS 1. Award a Contract to Palm Springs Pump & Drilling for the Longley Well No. 2 and Camino Real Well No. 1 Well Destruction Project in the amount of $28,500 and issue a purchase order for the contract amount plus 10% contingency, totaling $31,350. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. 3. Waive any informality in the bid or bidding process. Approved by: -a~"p~ Donald Penman, City Manager PM:LT:KH Page 2 of 2