HomeMy WebLinkAboutItem 2a: Additional $42,000 to Bus Purchase Budget and Purchase Order for Bus PaintingAlueeyeurr9 f 770
DATE: September 1, 2009
TO: Mayor and City Council
STAFF REPORT
Development Services Department
FROM: Jason Kruckeberg, Development Services Director
Phil Wray, Deputy Director of Development Services ~NJ
By: Linda Hui, Transportation Services Manager
SUBJECT: AUTHORIZE ADDITIONAL BUDGET APPROPRIATION IN THE
AMOUNT OF $42,000 FROM THE TRANSIT FUND TO THE BUS
PURCHASE BUDGET FOR ADDITIONAL INCIDENTAL COSTS
RELATED TO BUS PURCHASES, AND AWARD A PURCHASE ORDER
FOR BUS PAINTING PURPOSES
Recommendation: Approve
SUMMARY
The City recently purchased eight (8) replacement transit vehicles for Arcadia Transit
using a combination of Federal Section 5307, State Proposition 1B and the County
Proposition A Local Return funds. An additional budget appropriation from the Transit
Fund in the amount of $42,000 is necessary for supplementary items such as painting
and communication system installation and connection for these buses in order to be
ready for operation. In addition, an award of a purchase order to Decals by Design, Inc.
is requested for painting and decal installation purposes.
Staff recommends approval of an additional budget appropriation from the Transit Fund
in the amount of $42,000 for painting and communication system connection purposes;
and the award of a purchase order to Decals by Design, Inc. for painting purposes in the
amount not to exceed $32,000.
BACKGROUND
On August 18, 2009, the City Council reviewed this item with the newly proposed
Arcadia Transit logo. Upon review, the Council asked for a continuance to consider
modifications to the logo. Staff proposes a modified logo by replacing the scene with
the City's peacock logo and adding the words "Arcadia Transit" in large letters. Please
see the attached rendering.
Staff Report
September 1, 2009
Page 2
DISCUSSION
With Council concurrence, the updated logo will be applied to the new buses and will
replace the old one on the existing buses. With the approval of the Council, the bus
decal installation will be done through a contract with Decals by Design, Inc., an affiliate
of Creative Bus Sales, with a contract amount not to exceed $32,000. By contracting
with an affiliate of Creative Bus Sales through the overall bus purchase, the City will
meet the FTA procurement guidelines.
The remainder of the appropriation will cover the costs of incidental items including
communication system installation and connection and a ten percent (10%)
contingency.
If the City Council would like to continue exploring more design options, staff would
recommend that the Council approve the budget appropriation so that the
communication connections can be completed and the old design be incorporated on
the new buses. If a new design is ultimately approved, the buses can be repainted or
could remain as they are.
FISCAL IMPACT
The requested appropriation will be funded by the Transit Fund including Federal
Section 5307 and Proposition A Local Return. There is no impact to the General Fund.
RECOMMENDATION
It is recommended that the Council approve an additional budget appropriation from the
Transit Fund in the amount of $42,000 for painting and communication system
installation and connection; and the award of a purchase order to Decals by Design, Inc.
for painting purposes in the amount not to exceed $32,000.
Approved by:
De r,, a ec
Donald Penman, City Manager
Attachment: New Transit Logo and Decal
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