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Home My WebLink AboutRP Agenda: 06/12/24CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda 3 114SF0 R!' ^ 5190f '• CIO �uni[y oil Wednesday, June 12, 2024, 6:00pm Location: Recreation Conference Room, 375 Campus Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. �i 626-574-5455) a ii =48 d�l3fgri3idj7�; ° L14`I �'oz#1� fti0#��IQix Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. itRp1gUk ,$M1 ip a f 1Ak��Cm iqf �7 I�@ i ��i f �Jd iX�J�75( *�i� : 626-574-5455), !*� +Ji�� ' i�1�> 72 iJ�l3i#�i>7ca CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Valerie Cheung, Chairperson Gregory Vanni, Vice -Chairperson Roberto Ayala, Commission Member Peter Chu, Commission Member Sonny Mediana, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS REPORT FROM CITY COUNCIL MEMBER LIAISON Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meetin- Minutes of April 10. 2024 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates b. Report of Director of Recreation and Community Services I. Monthly Reports II. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to July 10, 2024, at 6:OOpm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, April 10, 2024 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Vice -Chairperson Vanni called the meeting to order at 6:08pm. PLEDGE OF ALLEGIANCE — Mayor Verlato ROLL CALL OF COMMISSIONERS PRESENT: Ayala, Cheung, Chu, Vanni EXCUSED: Mediana A motion was made by Commissioner Chu, seconded by Commissioner Ayala, and unanimously carried on roll call vote to excuse Commissioner Mediana. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Ayala - No Report Chairperson Cheung - No Report Commissioner Chu - No Report Vice -Chairperson Vanni reported the United States Forest Service may be re -opening the road to Chanty Flats in May 2024. REPORT FROM CITY COUNCIL MEMBER LIAISON Mayor Verlato reported there was no Arcadia City Council meeting on April 2, 2024. The next Arcadia City Council will be held on Tuesday, April 16, where City Clerk, Gene Glasco will be recognized for his many years of service to the City. Mayor Verlato reported there is a closed meeting of the City Council for labor negotiations on April 11. Mayor Verlato reported the Arcadia Volunteer Recognition Dinner will be held on Thursday, May 16 at Le Meridien Hotel in Arcadia. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of March 13, 2024. It was moved by Vice -Chairperson Vanni, seconded by Commissioner Ayala, and unanimously carried on roll call vote to approve consent calendar 2a. 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates Deputy Director Public Works Services (DDPWS) Carmen Masud reported the final stages of design and permits are in process for the Newcastle Park Renovation Project. DDPWS Masud reported signage and fencing for the Newcastle Park Renovation Project will be going up in early May 2024. DDPWS reported the City Roofing Project is underway with roof replacement happening at the Recreation office, Community Center, City Hall, and the Chamber of Commerce. DDPWS Masud reported the hills above Wilderness Park appear to have stopped distributing mud and debris into the Park. The City continues to wait for Los Angeles County to complete work before the City can begin any kind of clean up and restoration in Wilderness Park. b. Report from Recreation and Community Services Department Monthly Reports Deputy Director Recreation Community Services (DDRCS) Candice Cheung reported 53 seniors participated in the revised, free Fit & Talk program on Thursday mornings. DDRCS Cheung reported Tech Talk had five participants in attendance. DDRCS Cheung reported the Billiards Tournament took place on March 19 with 16 competitors participating. DDRCS Cheung reported a new program, Senior Social Hour, took place on March 22, with nine participants socializing in a meet and greet atmosphere. DDRCS Cheung reported on several Recreation programs and activities. DDRCS Cheung reported the elementary afterschool program is running strong with over 3,900 children participating in the month of March. DDRCS Cheung reported that despite the rain, the March 30 Eggstravaganza was modified to take place as a drive-thru event at the Community Center. Over 600 participants received goody bags filled with eggs and crafts from the Bunny. DDRCS Cheung reported the co-ed youth volleyball league has started with over 280 youth participating. DDRCS Cheung reported Community Center rentals are consistent with over 1,900 people attending rentals. DDRCS Cheung reported on upcoming events including the City -Wide Health Education Series on April 24 and May 22. Topics are, Treating Developmental Delays and Pediatric Disabilities in April and Adolescent Mental Health in May. DDRCS Cheung reported the Arcadia Parks Foundation will be holding the Community Camp Out Fundraiser Event on April. 20-21. DDRCS Cheung reported the Community Bike Ride will take place on May 4. Financial Statements DDRCS Cheung reported the Fiscal Year 2023/24 February percentage for expenditures is approximately 66% with revenue at approximately 61 %. DDRCS Cheung reported that even though revenue appears down a few percent, revenue is more than last year at this time by approximately $100,000. DDRCS Cheung reported the Parks and Recreation Facilities Fund will begin to see movement once the Newcastle Park Renovation project begins. ADJOURNMENT Chairperson Cheung adjourned the meeting at 6:26pm to May 8, 2024, at 6:OOpm in the Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia. By: Valerie Cheung Chairperson Sara Somogyi Secretary STAFF REPORT Recreation and Community Services Department DATE: June 12, 2024 TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services % SUBJECT: PROGRAMS & ACTIVITIES — May 2024 SENIOR SERVICES DIVISION Arcadia Senior Services plays an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM DESCRIPTION 1 ATTENDANCE Billiard Room Three pool tables are available Monday through Friday from 328 7:30am-4:30pm for seniors to enjoy and make new friends. Blood Pressure Free blood pressure check is available the second Tuesday of Check each month, from 10-1lam in the Community Center. 12 Bridge is available on Wednesdays from 10am-1 pm. Card Bridge games help improve memory and cognition, enhance motor 162 skills, and promote socialization. Chess is available every Thursday from 9:30-11:30am. The Chess Club game of chess can help increase creativity, critical thinking skills, 6 improve concentration, and improve reading skills. Exercise plays a vital role in health and contributes to bone Classes density improvement, increased muscle strength, flexibility, and can also reduce stress. Some classes offered are line dance, 1,930 cardio plus, art, chair yoga, and Zumba. Coffee with the On the third Tuesday of the month, seniors listen and chat with Mayor the Mayor about City issues and topics of personal interest. 37 On Thursdays, Fit & Talk meets for a fun and easy workout. Once 58 Fit & Talk per month, the group enjoys a leisurely walk around different Average Per Week areas of Arcadia. _ 14 _ The gift shop provides a venue for senior crafters to sell their 87 Visitors Gift Shop creations and allows the community to purchase one -of -a -kind Monthly Revenue items at a great price. The I&R program assists seniors and their families with issues $172 Information & Referral Intakes that affect their quality of life by providing information and referral 25 that address their daily living concerns. vision care. Prospective clients are screened to make the The Lions Sight program is offered in conjunction with the Arcadia Lions Club. The program offers low-income seniors free 3 necessary arrangements for the free service. Lions Sight Support services include registering members for trips, signing Meeting: 65 t Arcadia up new members, and managing the club's correspondence. A Passes Sold: 79 Travelers Club monthly club meeting is held to discuss future trips and provide Passengers: 124 a social gathering. Total: 268 Cumulative total for senior services 5,499 Connection Total number of monthly newsletters distributed this month. 1,300 RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services is listed below. PROGRAM DESCRIPTION The Adult basketball league has 28 teams participating in the ATTENDANCE Adult Basketball spring league. The league will take place at the Dana Gym on 408 Sundays from 8am to 10pm, which started on April 7 and continuing through June 30, 2024. The After School Playground Program is a free drop -in program for BS 1,465 youth in grades K-5. The program operates Monday through Friday CG 678 Afterschool from school dismissal to 4:30pm. The program began on August HA 769 Program 21, 2023, and will go through May 31, 2024. Six elementary school HO 1,436 playgrounds provide a variety of activities including board games, HR 932 crafts, and outdoor games to keep participants safely engaged and LW 523 entertained. Total 5,803 Kids' Night Out took place on May 10, at the Arcadia Community Kids' Night Out Center. Participants took part in a "Fiesta" themed evening. 25 Parents enjoyed a night out while their kids had dinner, did crafts, played games, and watched a movie. Youth Co -Ed The Youth Co -Ed Volleyball League ran from March 25 through Volleyball May 18. Division A for 7/8 grade with five teams and Division B for' League 5/6 grade with eight teams. Games were played with teams in the San Gabriel Valley and concluded with an All -Star tournament. The Volunteen Program provides teens with valuable volunteer Volunteen experiences to help prepare them for college and future jobs. Program During the month of May, a total of 166.5 hours were completed by 25 volunteens. On Saturday, May 4, approximately 300 people participated in the annual Community Bike Ride. To celebrate Star Wars Day, Community Bike participants dressed up in their best May the Fourth be With You Ride gear while riding through 7.4 miles of beautiful Arcadia. Riders received bananas, water, and granola bars at the Camino Grove Elementary School for a break and were welcomed at the finish area b the Arcadia High School band. On Saturday, May 4, 102 athletes from the Arcadia City Track Meet advanced and participated in the Southern California Municipal Spring SCMAF Athletic Federation (SCMAF) San Gabriel Valley Track Meet in San Track Meet Dimas. The 32 participants who placed first or second in the San Dimas Track Meet will go on to compete in the SCMAF Track and Field Championships in Downey on June 2, 2024. Div A 472 Div B 624 Total 1,096 25 Volunteens 166.5 hours Arcadia Law Arcadia Law Day took place on May 11. Attorneys from various Day legal areas met with 108 participants for free 20-minute 108 consultations on various legal topics. On Thursday, May 16, 156 people attended the Volunteer Volunteer Appreciation Appreciation Dinner at the La Meridien Hotel. Attendees enjoyed 156 Dinner _food, live music, and raffle prizes. On Wednesday, May 22, 23 people attended the City -Wide Health City -Wide Health Education Series Education Series seminar on Adolescent Mental Health. 23 Community Examples of classes offered at this location include exercise Center Classes classes, karate, cooking, chess, table tennis, yoga, lip reading, 1,444 painting, and line dancing. Examples of classes offered at this location include exercise Dana Gym Classes classes, youth basketball classes, volleyball, and badminton. 674 MEC Classes Examples of classes offered at this location include guzheng, 281 karate, tai chi, and line dancing. Off -Site & Virtual Examples of classes offered off -site or virtually include tennis, art, Classes exercise, music, and more. 724 Community The facility is available for rent to Arcadia civic and non-profit Center Rentals organizations for activities and programs. 1,145 Cumulative total for Recreation classes and youth programs 12,312 TOTAL for Recreation and Senior Services 17,811 COMMUNITY CENTER RENTALS DATE ORGANIZATION PARTICIPANTS FEES May 5, 2024 The Well SGV 150 $225 May 5, 2024 Galilee Foundation 15 $140 May 5, 2024 Galilee Foundation 50 150 $180 $225 May 12, 2024 The Well SGV Hindu Temple and Heritage Foundation The Well SGV May 18, 2024 80 $1,527 May 19, 2024 150 $225 May 25, 2024 The Well SGV Western Division Train Collection Association 50 $140 May 25, 2024 150 $225 May 26, 2024 The Well SGV 150 $225 May 31, 2024 First Ave Middle School 200 $311 Total 1,145 =$3,423 WILDERNESS PARK — CLOSED UNTIL FURTHER NOTICE DUE TO STORM DAMAGE. Normal % Ex� ended Personnel Related: 80.77% Supplies & Services: 83.33% RECREATION DEPARTMENT FINANCIAL STATEMENT April 2024 ACCOUNT BUDGET EXPENDITURES PERCENTAGE 5501 Administration $ 934,200 $732,119 78.37% 5502 Community Center $ 386,700 $293,163 75.81 % 5503 Dana Gym $ 340,600 $229,937 67.51 % 5504 Fee & Charge $ 729,640 $495,591 67.92% 5505 Nature $ 76,500 $ 44,108 57.66% 5506 Recreation/Fields $ 136,200 $ 66,832 49.07% 5507 Senior Citizens $ 508,900 $350,375 68.85% 5508 Camp $ 122,300 $ 96,754 79.11 % 5510 Youth Programs $ 559,360 $400,095 71.53% 5520 Museum Education Center S 61.900 S 60.214 97.28% Total Report $3,856,300 $2,769,188 71.81% ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 68,600 $ 35,041 51.08% 5503 Dana Gym $ 253,500 $261,965 103.34% 5504 Fee & Charge Classes/ Activities $ 630,200 $425,385 67.50% 5505 Nature $ 29,700 $ 6,864 23.11% 5506 Recreation/Fields $ 64,200 $ 47,490 73.97% 5507 Senior Citizen Classes/ Activities $ 268,900 $154,658 57.52% 5508 Day and Sports Camps $ 93,200 $135,675 145.57% 5510 Youth Programs $ 118,700 $114,464 96.43% 5520 Museum Education Center S 31,300 S 34.161 109.14% Total Report $1,558,300 $1,215,703 78.01% Beginning Fund Balance Estimated Revenue: Dwelling Unit Fees Grant Revenues Interest. Earnings Total Revenues Estimated Funds Available Proposed Expenditures: General Fund Overhead Capital Projects Total Expenditures Park and Recreation Facilities Fund FY22-23 FY23-24 Actual as of Actual 4/30/2024 $7,826,989 $9,204,065 $550, 784 $0 $138,073 $688,857 $8,515,846 $32,900 $12, 863 $45, 763 $496, 693 $0 $149, 637 $646, 330 $9,850,395 $28,500 $73,074 $101,574 FY23-24 Budget $8,470,100 $1,400,000 0 _$259,100 $1, 659,100 $10,129,200 $34, 200 $6, 061,100 $6, 095, 300 Ending Fund Balance $8,470,083 $9,748,821 $4,033,900 Net Change in Fund Balance $643,094 $544,756