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Home My WebLink AboutLB Agenda: 06/20/2024CITY OF ARCADIA Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal business hours. Arcadia Public Library Board of Trustees Regular Meeting Agenda Thursday, June 20, 2024 4:30 p.m. Location: Library Conference Room, 20 W. Duarte Road, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Elizabeth Renfrew, Chair Vacant, Chair Pro-Tempore Connie Liao, Trustee Miriam Carter, Trustee Pardha Akalamkam, Trustee PUBLIC COMMENTS Any individual wishing to speak before the Library Board is limited to five (5) minutes per person, unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. CLOSED SESSION Closed session pursuant to Government Code Section 54957 to conduct a performance evaluation of the Director of Library and Museum Services REPORTS FROM LIBRARY TRUSTEES / LIAISONS Announcements / Statements / Future Agenda Items REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Item a.Director’s Update b.Monthly Statistical Report: May 2024 c.Monthly Report Narrative: May 2024 d.Financial Report: May 2024 e.Budget update f.Staff Reports: •Professional Services Agreement with Baker & Taylor for Primary Library Materials Services in an amount not to exceed $229,000 g.Staff Update h.Gilb Museum of Arcadia Heritage i.Calendar of activities for Adult and Teen Services: July 2024 j.Flyers/articles/attachments •Bookish June-October 2024 •Bookish LA County’s One Book, One County L.A. Weather k.Featured Historical Photo:1984 Olympic Games CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Library Board, staff, or public request that a specific item be removed from the Consent Calendar for separate discussion and action. Approve the Regular Meeting Minutes of May 16, 2024 Recommended action: Approve ADJOURNMENT The Library Board will adjourn this meeting to July 18, 2024 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. May Fiscal Year to Date May May Average 2024 2023-2024 2022-2023 2023 2022 22-24 ACCOUNT SERVICES Gate count 29,453 314,950 270,133 27,401 20,046 23,731 Circulation 35,933 431,340 433,673 37,322 57,002 42,760 Adult 8,937 99,622 101,602 9,238 8,680 8,868 Teen 1,800 17,963 17,524 1,544 1,485 1,509 Juvenile 25,196 293,969 285,172 26,540 25,127 25,146 Digital Collection 6,115 59,707 38,342 4,235 4,296 4,609 In-House Use check-ins 12,680 136,878 195,337 27,737 17,414 18,755 Self-Check-Outs 19,969 220,312 151,070 19,846 15,524 17,568 Registrations 310 3,681 3,088 241 292 256 Overdues 165 1,649 1,301 117 195 171 Holds 1,999 24,726 20,239 2,109 1,689 1,807 TECHNICAL SERVICES Materials cataloged 1,256 9,270 10,176 766 975 815 Materials discarded 1,354 7,257 11,132 741 3,065 1,486 Interlibrary loan (ILL)26 325 293 20 35 24 Bindery 0 180 301 26 71 32 Serials Processed 431 4,647 4,505 447 428 447 ADULT SERVICES Reference questions 2,782 32,088 25,269 3,002 2,424 2,743 Total Reference 1,518 17,614 13,518 1,701 1,145 1,497 Total Other 1,264 14,288 11,883 1,301 1,279 1,246 Adult Programs 0 21 78 8 6 5 Participants 0 714 4,174 87 107 65 Adult In-person Programs 10 65 Participants 54 984 Adult Online Programs 0 1 Virtual Views 0 58 Teen Programs 3 36 78 17 14 11 Participants 202 1,329 3,371 501 409 369 Teen Zone 14 103 Participants 449 3,196 24/7 Reference email 1 639 388 92 28 66 CHILDREN'S SERVICES Reference questions 2,269 28,474 18,659 2,224 1,595 1,833 Total Reference 1,296 16,518 13,211 1,260 1,173 1,148 Total Other 973 11,956 5,439 964 422 686 Special/School Age Programs 9 133 86 4 6 6 Views / Participants 186 3,382 2,418 160 52 108 Storytime/Class Visits/Scouts 18 134 124 17 11 12 Views / Participants 752 6,650 4,908 805 469 535 STATISTICS Volunteer Hours 689 7,914 5,183 470 394 495 Website Visits 3,586 77,216 77,937 7,657 5,039 7,151 Other Service Point questions 1,474 10,672 9,247 466 1,210 893 English Conversation Class 3 30 Participants 58 508 REVENUES Fines & Fees 1,855.03$ 25,983.64$ 26,058.51$ 2,017.75$ 2,275.23$ 2,240.78$ Auditorium 1,150.00$ 7,675.00$ 5,725.00$ 1,025.00$ 1,150.00$ 1,016.67$ Lost books 364.36$ 5,043.17$ 3,050.76$ 266.09$ 255.89$ 295.46$ Gifts & grants -$ 36,179.15$ 162,696.82$ -$ -$ 166.67$ Passport Services 3,760.00$ 57,325.00$ 64,711.95$ 3,805.00$ 4,905.00$ 4,180.00$ Total 7,129.39$ 132,205.96$ 262,243.04$ 7,113.84$ 8,586.12$ 7,899.57$ Program & Collection Development Administration Arcadia Public Library Monthly Statistical Report Fiscal Year 2023-2024 May 2024 Information & Materials Management ARCADIA PUBLIC LIBRARY MONTHLY REPORT – May 2024 Highlights: The Library hosted a Book Talk with Katie Gee Salisbury, an Arcadia native and author of Not Your China Doll: The Wild and Shimmering Life of Anna May Wong. The Friends of the Library partnered with Vroman’s Bookstore and sold the author’s books at the event. In May, staff spent considerable time outside the building providing engagement with and learning more about the community. Six library staff members attended the Arcadia Firefighters’ Association’s annual Pancake Breakfast and staffed a booth, distributing program flyers, handouts about resources and services, as well as giveaways for kids and adults. Staff met with Pete Siberell, of the Santa Anita Race Track, to learn more about the potential historical artifacts that are on site. Library staff, a Library Trustee, and Friends of the Library members attended Serving with a Purpose “Fundraising and Advocacy: Our Call to Action” conference for public libraries. The dinner for Boards, Commissions, and volunteers with 100 or more service hours was hosted this month. Manager Alba was the representative for the Library and Museum and helped coordinate the evening’s activities. Ms. Morris attended this month’s Arcadia Coordinating Council meeting, and shared about upcoming events at the Library and Museum. She also attended the PTA Awards and Installation luncheon, helping to welcome in the next year’s PTA Council Board. Lastly, the Director attended the Southern California Library Cooperative meeting with Library Directors across Los Angeles and Ventura County, getting an update on California State Library initiatives and budget cuts. May Activity Visitors: Holds Processed: 1,999 Physical Items Checked Out: 26,298 eBooks/Audiobooks/Magazines Downloaded: 4464 Programs/Attendance: Passports Issued/Questions Answered: May Activity Visitors: 29,463 Holds Processed: 1,999 Physical Items Checked Out: 26,298 eBooks/Audiobooks/Magazines Downloaded/Streaming: 6,115 Programs/Attendance: 54 | 1,643 Passports Issued/Photos Issued/Questions Answered: 96 | 43 | 309 Adult Programs, Classes, and Technology Literacy: There were nine in attendance at the Mental Health Journaling program in which participants were provided with journals and then spent time reflecting and answering provided prompts within the journal. Community Memory Lab Workshops began this month with Friends of the Library volunteer, Brandon Hoang, who taught four patrons how to use the Memory Lab equipment. History librarian, Yvonne Ng, hosted this month’s Bookish book group in which members discussed The Storyteller: Tales of Life and Music by Dave Grohl, a collection of stories from Grohl's childhood, youth, young adulthood, and current life as an established and well-known musician. The Smart Squad provided technological support to seven patrons. The International Film Program provided a showing of Un traductor. There were four CraftABLE kits distributed throughout the month and included materials to make a bumble bee craft. This is the first time in more than twenty years that the Library did not host Law Day. It is now being coordinated and hosted at the Community Center. Teen Programing: Teens enjoyed their last month of Teen Zone before the end of the school year with 537 visiting the space throughout the month. The Teen Advisory Group (TAG) held an impromptu meeting in preparation for De-Stress Fest. The Teens discussed gaming, summer reading, and their plans to volunteer/graduate in the upcoming year. De-Stress Fest was a successful event with 148 program attendees. Teens painted on mini canvases, ate ice cream, listened to soothing music, cuddled with a guest golden retriever, and snapped polaroids with friends. The eleven program volunteers helped to make the event a big, relaxing success. The Library celebrated Free Comic Book Day with a special edition of Teen Zone. The 54 participants used pens, colored pencils, and comic book templates to create zany comics. Their work was displayed at the library and teens received free comic books in the spirit of the celebration. Children’s Programming and Class Visits: Children’s Services hosted five storytime programs in celebration of Asian American and Pacific Islander Heritage (AAPI) month with 174 children and their family members in attendance. Each storytime celebrated a specific region of Asia or the Pacific Islands with read alouds, songs, dance, and educational activities. High school student Sabrina Yip provided an informational presentation about the significance of the lotus flower in Asian culture and provided kits (funded by an AUSD You and Me Grant) for 20 teen and tween attendees to make their own lotus flower crafts in celebration of AAPI month. Special book displays were also set up throughout the Children’s Room honoring AAPI month. Children’s staff hosted a three-part mindfulness storytime time program for 71 children and their families which included wellness read alouds and mindfulness activities. Kids also had the opportunity to make a sun catcher crafts and shadow shapes lens at a “Recyclable Art Lab”. California Highway Patrol Officer provided an eBike Safety presentation for families and explained what eBikes are and state legislation relating to them. To promote summer festivities, 643 kits were distributed throughout the month. Each kit contained a summer events brochure, bookworm craft, and butterfly flyer giveaway. Children’s Services staff also visited with Holly Avenue Elementary kindergartner, first and second grade students, Baldwin Stocker Elementary second through fifth graders, and Camino Grove Elementary first graders to share about upcoming summer festivities. Staff provided structured visits for 13 Arcadia unified School District classes and 507 students throughout the month. Collections: With budget cuts looming at the State level, the California State Library has or will eliminate several resources provided to public libraries during the pandemic, including Career Pathways, Coursera (September 2024), Learning Express Library Complete (September 2024), Linkedin Learning (September 2024), VetNow and Brainfuse September 2024, GetSetUp (April 2024) and SkillShare (September 2023). The Library went out to bid for a primary materials vendor and Baker and Taylor was selected. Staff is also trialing an alternate vendor, Ingram, to determine if it might be a viable option as it offers a warehouse on the West coast where materials may be more accessible. Technical Services staff is currently re-cataloging the juvenile manga collection. MARC records from Kanopy, CreativeBug, Press Reader, and LinkedIn were added to and discarded from the Library’s online catalog this month which totaled 59,834 records. Collections spending with Baker and Taylor subsided in May so that items ordered will arrive and be able to be paid within the current Fiscal Year. Vroman’s purchases can still be made to fulfill hold requests. The adult graphic novels have outgrown their space and have been relocated the International Lanaguage Collections area. The International DVDs have been relocated to the DVD collection, making it easier to locate them. Additional slanted shelving was purchased, delivered, and installed in Teen Central. Teen manga, teen DVDs, teen graphic novels, teen test prep, teen non- fiction and cliff notes were shifted to accommodate the new shelves. Staff also began reviewing the juvenile Chinese language collection for weeding by assessing existing offerings, usage patterns, and condition of the materials and also continued to weed the juvenile picture book collection. Technology: RFID vendor, FE Tech, replaced the self-checkout table in the Children’s Room due to lining peeling from heavy usage. The Library fulfilled ten 3D print requests throughout the month. There were 5,201 visits to the Library Catalog, local web documents and online databases. There were 2,212 unique visitors and 3,586 visits to the Library home page. There were 4,737 unique public Wi-Fi users, and a total of 5.0TB of data downloaded and uploaded during this month. Staff met with the vendor for MessageBee to begin the setup of this third-party notification system. Currently, some emails can get blocked by the carriers if the last names are common. A third-party vendor will be able to sort this out and increase the number of successful emails sent, saving staff time and increasing accuracy. Facilities: The Library has had major issues with the public restrooms, requiring more than four call-outs to unplug them. The toilet seals have been replaced on three of the four toilets and contractor Arroyo Plumbing has been called out to snake the system several times. The HVAC system replacement is completed with the final piping removal done at the end of the month. New shelving has been received and installed for the Teen graphic novels and manga collections. Staffing: Interviews for the Adult and Teen Services Principal Librarian position were held with a conditional offer made. A third Passport Clerk is working their way through the conditional offer process as well. Recruitments for Aides, Passport Clerks, and a Principal Librarian for Children’s Services will take place in the near future. Part-time Children’s Librarian, Helen Seto, began her new position on May 6 and was introduced to different aspects of the Library and Children’s Room as well as learning to staff the Information Desk. Shelving Aide, Benjamin Geiser, was dismissed from employment on May 21. Volunteers: The 82 teen volunteers readied for their summer responsibilities by attending an orientation which outlined Library expectations, the Summer Reading Program and special events, summer tasks, and scheduling. Prior to the start of the summer program, volunteers will return in June for official training. PENTAMATION ENTERPRISES INC.PAGE NUMBER: 1 DATE: 06/04/2024 CITY OF ARCADIA EXPSTA11 TIME: 20:30:12 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 11/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - -BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 494,100.00 30,807.91 .00 403,273.43 90,826.57 81.62 4015 ALLOWANCES 1,300.00 73.84 .00 976.10 323.90 75.08 4021 LONGEVITY PAY 4,600.00 168.12 .00 2,395.60 2,204.40 52.08 4030 PART-TIME PERS ONLY .00 .00 .00 220.10 -220.10 .00 4032 PART-TIME NON-PERS 24,500.00 810.02 .00 18,397.97 6,102.03 75.09 4241 P.E.R.S 104,300.00 6,190.86 .00 82,532.96 21,767.04 79.13 4242 NON-PERSABLE COMPENSATIO 1,700.00 120.52 .00 1,668.84 31.16 98.17 4244 MEDICAL/DENTAL INSURANCE 62,600.00 1,145.79 .00 24,549.76 38,050.24 39.22 4245 LONG TERM DISABILITY 400.00 13.95 .00 175.83 224.17 43.96 4247 LIFE INSURANCE 1,100.00 72.82 .00 977.64 122.36 88.88 4250 FICA/HOSPITAL INSURANCE 7,600.00 459.56 .00 6,333.86 1,266.14 83.34 4299 VACANCY RATE -21,100.00 .00 .00 .00 -21,100.00 .00 TOTAL SALARIES & BENEFITS 681,100.00 39,863.39 .00 541,502.09 139,597.91 79.50 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 7,200.00 163.56 .00 4,533.49 2,666.51 62.97 5115 PROGRAM EXPENSES 8,600.00 600.00 .00 7,348.35 1,251.65 85.45 5125 PRINT SHOP 6,600.00 .00 335.35 5,214.80 1,049.85 84.09 5230 BUILDING AND GROUNDS 19,300.00 163.35 .00 10,491.49 8,808.51 54.36 TOTAL SUPPLIES 41,700.00 926.91 335.35 27,588.13 13,776.52 66.96 1ST SUBTOTAL-6000 OPERATING EXPENSES 6160 CONTRACT SERVICES 362,800.00 20,733.54 55,009.98 250,275.06 57,514.96 84.15 6210 TELEPHONE 23,500.00 248.97 .00 5,408.84 18,091.16 23.02 6310 MILEAGE 400.00 49.58 .00 112.14 287.86 28.04 6505 GENERAL LIABILITY 79,100.00 .00 .00 65,916.70 13,183.30 83.33 6507 WORKERS’ COMPENSATION 55,700.00 .00 .00 46,416.60 9,283.40 83.33 6611 ELECTRIC 177,000.00 13,555.72 .00 152,288.80 24,711.20 86.04 6612 GAS 21,200.00 355.66 .00 8,477.91 12,722.09 39.99 6614 WATER 2,100.00 .00 .00 3,440.84 -1,340.84 163.85 6730 OFFICE EQUIPMENT 12,600.00 1,200.40 1,605.00 4,174.31 6,820.69 45.87 6750 VEHICLE MAINTENANCE 1,900.00 .00 .00 1,310.40 589.60 68.97 6751 VEHICLE FUEL USAGE 500.00 .00 .00 88.86 411.14 17.77 6752 VEHICLE 3RD PARTY SVC 200.00 .00 .00 .00 200.00 .00 6760 BUILDING REPAIR & MAINT 10,000.00 .00 .00 3,152.17 6,847.83 31.52 6930 MEMBERSHIP & PUBLICATION 5,700.00 750.00 .00 5,728.25 -28.25 100.50 6940 OFFICIAL MEETINGS 11,700.00 .00 .00 164.00 11,536.00 1.40 6960 EQUIPMENT REPLACEMENT 97,200.00 .00 .00 23,568.44 73,631.56 24.25 6970 TRAINING 8,700.00 .00 .00 1,059.37 7,640.63 12.18 6971 TUITION REIMBURSEMENT 4,100.00 .00 .00 4,126.00 -26.00 100.63 6977 EMPLOYEE SUPPORT 3,200.00 31.23 .00 662.91 2,537.09 20.72 TOTAL OPERATING EXPENSES 877,600.00 36,925.10 56,614.98 576,371.60 244,613.42 72.13 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 81,200.00 .00 .00 .00 81,200.00 .00 TOTAL MISCELLANEOUS 81,200.00 .00 .00 .00 81,200.00 .00 Normal % Expended for: Supplies & Servicces: 91.66% PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2 DATE: 06/04/2024 CITY OF ARCADIA EXPSTA11 TIME: 20:30:12 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 11/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-7000 MISCELLANEOUS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD TOTAL LIBRARY-ADMIN 1,681,600.00 77,715.40 56,950.33 1,145,461.82 479,187.85 71.50 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3 DATE: 06/04/2024 CITY OF ARCADIA EXPSTA11 TIME: 20:30:12 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 11/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015602 LIBRARY-INFORMATION SYSTE 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 60,700.00 4,712.54 .00 54,942.18 5,757.82 90.51 4021 LONGEVITY PAY .00 42.02 .00 483.23 -483.23 .00 4032 PART-TIME NON-PERS 53,400.00 4,294.61 .00 44,683.18 8,716.82 83.68 4241 P.E.R.S 12,200.00 952.44 .00 10,953.06 1,246.94 89.78 4244 MEDICAL/DENTAL INSURANCE 6,700.00 548.46 .00 6,033.06 666.94 90.05 4245 LONG TERM DISABILITY 100.00 4.65 .00 49.77 50.23 49.77 4247 LIFE INSURANCE 100.00 4.38 .00 48.18 51.82 48.18 4250 FICA/HOSPITAL INSURANCE 900.00 129.61 .00 1,436.66 -536.66 159.63 4299 VACANCY RATE -2,400.00 .00 .00 .00 -2,400.00 .00 TOTAL SALARIES & BENEFITS 131,700.00 10,688.71 .00 118,629.32 13,070.68 90.08 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 500.00 .00 .00 255.72 244.28 51.14 TOTAL SUPPLIES 500.00 .00 .00 255.72 244.28 51.14 1ST SUBTOTAL-6000 OPERATING EXPENSES 6730 OFFICE EQUIPMENT 6,700.00 .00 .00 2,249.73 4,450.27 33.58 TOTAL OPERATING EXPENSES 6,700.00 .00 .00 2,249.73 4,450.27 33.58 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 8,700.00 .00 .00 .00 8,700.00 .00 TOTAL MISCELLANEOUS 8,700.00 .00 .00 .00 8,700.00 .00 TOTAL LIBRARY-INFORMATION SYS 147,600.00 10,688.71 .00 121,134.77 26,465.23 82.07 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4 DATE: 06/04/2024 CITY OF ARCADIA EXPSTA11 TIME: 20:30:12 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 11/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015603 LIBRARY-SHELVING MGMT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES .00 208.00 .00 1,439.71 -1,439.71 .00 4030 PART-TIME PERS ONLY .00 1,078.56 .00 2,944.64 -2,944.64 .00 4032 PART-TIME NON-PERS 133,500.00 8,636.00 .00 82,268.98 51,231.02 61.62 4241 P.E.R.S .00 216.06 .00 589.86 -589.86 .00 4250 FICA/HOSPITAL INSURANCE .00 143.85 .00 1,256.29 -1,256.29 .00 TOTAL SALARIES & BENEFITS 133,500.00 10,282.47 .00 88,499.48 45,000.52 66.29 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 4,900.00 .00 .00 3,857.65 1,042.35 78.73 TOTAL SUPPLIES 4,900.00 .00 .00 3,857.65 1,042.35 78.73 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 200.00 .00 .00 .00 200.00 .00 TOTAL MISCELLANEOUS 200.00 .00 .00 .00 200.00 .00 TOTAL LIBRARY-SHELVING MGMT 138,600.00 10,282.47 .00 92,357.13 46,242.87 66.64 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 5 DATE: 06/04/2024 CITY OF ARCADIA EXPSTA11 TIME: 20:30:12 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 11/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015604 LIBRARY-ACCOUNT SERVICES 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 232,700.00 19,119.23 .00 205,269.25 27,430.75 88.21 4011 SPECIALIST PAY .00 80.00 .00 640.00 -640.00 .00 4018 RIDE SHARE .00 49.50 .00 49.50 -49.50 .00 4021 LONGEVITY PAY .00 126.08 .00 1,092.58 -1,092.58 .00 4032 PART-TIME NON-PERS 53,400.00 .00 .00 11,483.74 41,916.26 21.51 4241 P.E.R.S 46,900.00 3,921.59 .00 41,711.38 5,188.62 88.94 4244 MEDICAL/DENTAL INSURANCE 60,100.00 4,809.49 .00 51,001.96 9,098.04 84.86 4245 LONG TERM DISABILITY 500.00 23.25 .00 244.43 255.57 48.89 4247 LIFE INSURANCE 300.00 21.90 .00 236.52 63.48 78.84 4250 FICA/HOSPITAL INSURANCE 3,400.00 299.36 .00 3,335.98 64.02 98.12 4299 VACANCY RATE -10,300.00 .00 .00 .00 -10,300.00 .00 TOTAL SALARIES & BENEFITS 387,000.00 28,450.40 .00 315,065.34 71,934.66 81.41 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 4,000.00 .00 .00 2,282.30 1,717.70 57.06 TOTAL SUPPLIES 4,000.00 .00 .00 2,282.30 1,717.70 57.06 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 29,500.00 .00 .00 .00 29,500.00 .00 TOTAL MISCELLANEOUS 29,500.00 .00 .00 .00 29,500.00 .00 TOTAL LIBRARY-ACCOUNT SERVICE 420,500.00 28,450.40 .00 317,347.64 103,152.36 75.47 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 6 DATE: 06/04/2024 CITY OF ARCADIA EXPSTA11 TIME: 20:30:12 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 11/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015605 LIBRARY-CHILDREN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 292,100.00 22,784.29 .00 247,400.45 44,699.55 84.70 4011 SPECIALIST PAY 1,000.00 80.00 .00 920.00 80.00 92.00 4018 RIDE SHARE .00 57.75 .00 57.75 -57.75 .00 4021 LONGEVITY PAY 2,900.00 252.16 .00 2,500.46 399.54 86.22 4032 PART-TIME NON-PERS .00 .00 .00 187.39 -187.39 .00 4241 P.E.R.S 61,800.00 4,901.20 .00 52,695.95 9,104.05 85.27 4244 MEDICAL/DENTAL INSURANCE 53,500.00 3,536.25 .00 36,851.56 16,648.44 68.88 4245 LONG TERM DISABILITY 500.00 18.60 .00 199.08 300.92 39.82 4247 LIFE INSURANCE 300.00 17.52 .00 192.72 107.28 64.24 4250 FICA/HOSPITAL INSURANCE 4,300.00 338.91 .00 3,736.10 563.90 86.89 4299 VACANCY RATE -12,500.00 .00 .00 .00 -12,500.00 .00 TOTAL SALARIES & BENEFITS 403,900.00 31,986.68 .00 344,741.46 59,158.54 85.35 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 3,200.00 .00 .00 1,999.42 1,200.58 62.48 5115 PROGRAM EXPENSES 1,200.00 .00 .00 1,036.77 163.23 86.40 TOTAL SUPPLIES 4,400.00 .00 .00 3,036.19 1,363.81 69.00 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 65,000.00 11,273.64 .00 53,482.49 11,517.51 82.28 6923 ELECTRONIC RESOURCES 16,800.00 .00 .00 13,786.67 3,013.33 82.06 TOTAL OPERATING EXPENSES 81,800.00 11,273.64 .00 67,269.16 14,530.84 82.24 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 50,800.00 .00 .00 .00 50,800.00 .00 TOTAL MISCELLANEOUS 50,800.00 .00 .00 .00 50,800.00 .00 TOTAL LIBRARY-CHILDREN 540,900.00 43,260.32 .00 415,046.81 125,853.19 76.73 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 7 DATE: 06/04/2024 CITY OF ARCADIA EXPSTA11 TIME: 20:30:12 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 11/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015607 LIBRARY-TECHNICAL 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 313,300.00 25,277.56 .00 288,237.78 25,062.22 92.00 4018 RIDE SHARE .00 115.50 .00 115.50 -115.50 .00 4021 LONGEVITY PAY 6,000.00 546.36 .00 6,283.14 -283.14 104.72 4241 P.E.R.S 69,100.00 5,581.28 .00 63,644.62 5,455.38 92.11 4244 MEDICAL/DENTAL INSURANCE 53,500.00 4,074.54 .00 44,830.08 8,669.92 83.79 4245 LONG TERM DISABILITY 500.00 23.25 .00 248.85 251.15 49.77 4247 LIFE INSURANCE 300.00 21.90 .00 240.90 59.10 80.30 4250 FICA/HOSPITAL INSURANCE 4,600.00 375.38 .00 4,303.66 296.34 93.56 4299 VACANCY RATE -13,400.00 .00 .00 .00 -13,400.00 .00 TOTAL SALARIES & BENEFITS 433,900.00 36,015.77 .00 407,904.53 25,995.47 94.01 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 19,100.00 2,289.79 .00 13,067.23 6,032.77 68.41 TOTAL SUPPLIES 19,100.00 2,289.79 .00 13,067.23 6,032.77 68.41 1ST SUBTOTAL-6000 OPERATING EXPENSES 6921 BIBLIOGRAPHIC UTILITIES 35,500.00 .00 1,694.23 32,977.77 828.00 97.67 6922 LIBRARY MATERIALS 9,000.00 1,595.54 .00 7,244.04 1,755.96 80.49 TOTAL OPERATING EXPENSES 44,500.00 1,595.54 1,694.23 40,221.81 2,583.96 94.19 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 52,200.00 .00 .00 .00 52,200.00 .00 TOTAL MISCELLANEOUS 52,200.00 .00 .00 .00 52,200.00 .00 TOTAL LIBRARY-TECHNICAL 549,700.00 39,901.10 1,694.23 461,193.57 86,812.20 84.21 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 8 DATE: 06/04/2024 CITY OF ARCADIA EXPSTA11 TIME: 20:30:12 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 11/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015608 LIBRARY-ADULT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 374,300.00 20,037.68 .00 254,915.14 119,384.86 68.10 4011 SPECIALIST PAY 1,000.00 .00 .00 280.00 720.00 28.00 4014 VACATION SELL BACK 4,600.00 .00 .00 .00 4,600.00 .00 4021 LONGEVITY PAY 4,400.00 168.12 .00 2,521.80 1,878.20 57.31 4032 PART-TIME NON-PERS .00 4,438.16 .00 16,199.28 -16,199.28 .00 4241 P.E.R.S 80,500.00 4,191.08 .00 53,905.97 26,594.03 66.96 4244 MEDICAL/DENTAL INSURANCE 60,100.00 3,045.99 .00 38,278.84 21,821.16 63.69 4245 LONG TERM DISABILITY 500.00 18.60 .00 203.27 296.73 40.65 4247 LIFE INSURANCE 300.00 17.52 .00 197.10 102.90 65.70 4250 FICA/HOSPITAL INSURANCE 5,600.00 293.24 .00 3,803.25 1,796.75 67.92 4299 VACANCY RATE -15,900.00 .00 .00 .00 -15,900.00 .00 TOTAL SALARIES & BENEFITS 515,400.00 32,210.39 .00 370,304.65 145,095.35 71.85 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 7,100.00 12.08 .00 5,759.06 1,340.94 81.11 5115 PROGRAM EXPENSES 2,000.00 83.28 .00 866.91 1,133.09 43.35 TOTAL SUPPLIES 9,100.00 95.36 .00 6,625.97 2,474.03 72.81 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 150,300.00 13,832.80 .00 121,875.86 28,424.14 81.09 6923 ELECTRONIC RESOURCES 101,700.00 19,712.46 .00 99,854.53 1,845.47 98.19 TOTAL OPERATING EXPENSES 252,000.00 33,545.26 .00 221,730.39 30,269.61 87.99 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 52,800.00 .00 .00 .00 52,800.00 .00 TOTAL MISCELLANEOUS 52,800.00 .00 .00 .00 52,800.00 .00 TOTAL LIBRARY-ADULT 829,300.00 65,851.01 .00 598,661.01 230,638.99 72.19 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 9 DATE: 06/04/2024 CITY OF ARCADIA EXPSTA11 TIME: 20:30:12 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 11/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015640 PASSPORT PROCESSING 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES .00 .00 .00 1,051.96 -1,051.96 .00 4030 PART-TIME PERS ONLY .00 1,668.00 .00 20,629.66 -20,629.66 .00 4032 PART-TIME NON-PERS 46,400.00 649.26 .00 5,024.38 41,375.62 10.83 4241 P.E.R.S .00 334.14 .00 4,328.45 -4,328.45 .00 4250 FICA/HOSPITAL INSURANCE 400.00 33.60 .00 387.23 12.77 96.81 4299 VACANCY RATE -800.00 .00 .00 .00 -800.00 .00 TOTAL SALARIES & BENEFITS 46,000.00 2,685.00 .00 31,421.68 14,578.32 68.31 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 12,300.00 .00 .00 2,963.82 9,336.18 24.10 TOTAL SUPPLIES 12,300.00 .00 .00 2,963.82 9,336.18 24.10 TOTAL PASSPORT PROCESSING 58,300.00 2,685.00 .00 34,385.50 23,914.50 58.98 TOTAL GENERAL FUND 4,366,500.00 278,834.41 58,644.56 3,185,588.25 1,122,267.19 74.30 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 10 DATE: 06/04/2024 CITY OF ARCADIA EXPSTA11 TIME: 20:30:12 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 11/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-619 EQUIPMENT REPLACEMENT FUND/DIVISION-6195601 EQUIP REPLACE/LIB-ADMIN 1ST SUBTOTAL-8000 CAPITAL OUTLAY PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 8301 OFFICE MACH & FURNITURE 9,000.00 .00 .00 351.61 8,648.39 3.91 8302 COMPUTER EQUIP & SOFTWAR 54,400.00 .00 .00 7,347.59 47,052.41 13.51 8305 OFFICE EQUIPMENT 7,600.00 .00 .00 3,220.24 4,379.76 42.37 TOTAL CAPITAL OUTLAY 71,000.00 .00 .00 10,919.44 60,080.56 15.38 TOTAL EQUIP REPLACE/LIB-ADMIN 71,000.00 .00 .00 10,919.44 60,080.56 15.38 TOTAL EQUIPMENT REPLACEMENT 71,000.00 .00 .00 10,919.44 60,080.56 15.38 TOTAL REPORT 4,437,500.00 278,834.41 58,644.56 3,196,507.69 1,182,347.75 73.36 DATE: May 21, 2024 TO: Honorable Mayor and City Council FROM: Darlene Bradley, Director of Library and Museum Services By: Samantha Alba, Library Services Manager SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH BAKER & TAYLOR FOR PRIMARY LIBRARY MATERIALS SERVICES IN AN AMOUNT NOT TO EXCEED $229,000 CEQA: Not a Project Recommendation: Approve SUMMARY It is recommended that the City Council approve, authorize, and direct the City Manager to enter into a Professional Services Agreement with Baker & Taylor for Primary Library Materials Services, with the option to renew for a maximum of five (5) additional one (1) year terms, in an amount not to exceed $229,000 per year. The City Manager is authorized to execute subsequent renewals within the authority granted under Ordinance No. 2379. Sufficient funds are available in the Library’s Fiscal Year 2024-25 Operating Budget to support this service. BACKGROUND The Arcadia Public Library utilizes a Primary Materials vendor to facilitate and expedite the acquisition of library materials, such as printed books and physical media . Additionally, this approach allows the Library to maximize publisher discounts. Purchasing most materials through a primary vendor simplifies the selection, ordering, and shipping process, and offers the Arcadia Public Library access to higher volume pricing discounts from publishers. DISCUSSION A Notice Inviting Proposals was published on March 26, 2024, in accordance with Resolution No. 7483. Two sealed proposals were received from qualified firms. The proposals were evaluated according to thoroughness and understanding of the scope of work, related experience, references, quality of the proposal, and costs. A summary of the results is listed below: Professional Services Agreement with Baker & Taylor for Primary Library Materials Services May 21, 2024 Page 2 of 3 Rank Company Name Score ____________________________________________________________________________________________________________________________________________ 1 Baker & Taylor 97 2 Ingram 95 After careful review and consideration of both proposals, it was determined that Baker & Taylor’s experience, qualifications, and understanding of the Library’s needs made them the most qualified to provide the requested service. Baker & Taylor has a combined inventory of over 4.5 million items and a product database of over 9 million items. They are a supplier of materials for Library patrons of all ages, which includes adults, children, and teens. The references Baker & Taylor provided are from libraries that also use the same Integrated Library System (“ILS”) as the Arcadia Public Library. Additionally, Baker & Taylor’s proposal offers a discount of up to 46.2% off the list price depending on the product category. They can provide electronic records, which can be uploaded into the existing Integrated Library System (“ILS”), and they maintain an online portal which simplifies selection, ordering, payments, and delivery. Based on these results and the City’s satisfaction with its prior service with this vendor, it was determined that Baker & Taylor offers the best service to meet the needs of the Arcadia Public Library. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. FISCAL IMPACT Sufficient funds for the proposed purchases have been budgeted in the Library’s Fiscal Year 2024-25 Operating Budget. Funding for future years will be requested annually through the Library’s operating budget. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute a Professional Services Agreement with Baker & Taylor for Primary Library Materials Services in an amount not to exceed $229,000, with the option to extend for five (5) additional one (1) year terms; and authorize the City Manager to execute annual extensions under the authority granted through Ordinance No. 2379, without having to return to the City Council for further approvals. Professional Services Agreement with Baker & Taylor for Primary Library Materials Services May 21, 2024 Page 2 of 3 Attachment: Proposed Professional Services Agreement International Film Program Auditorium 6PM Adult & Teen Services Calendar of Events July 2024 1716 Bookish Conf. Room 10 AM SAPL:Read in FullBloom Mon Tues 8 12 5 Smart Squad Teen Central 10 AM–12 PM Smart Squad Teen Central 10 AM–2 PM Sign up for our eNewsletters to stay informed about Library events, staff picks, reading recommendations, & more! Link available on our homepage. Photo Release: All participants in Library programs, events, & classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. * = Registration required 1 3 9 4 6 20 10 11 13 15 27 30 2524 19 22 23 18 29 Wed Thurs Fri Sat Smart Squad Teen Central 10 AM-12 PM 26 Smart Squad Teen Central 10 AM–12 PM Library Closed 2 31 Planter Painting Cay Mortenson 7 PM SAPL Ends! SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom Walking Book Club 9:15 AM Walking Book Club 9:15 AM craftABLE Kits Available Bookish Conf. Room 7 PM SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom SAPL:Read in FullBloom Totes Amazing Workshop 3:30 - 5 PM CraftABLE Kits Available Monday, July 1 Adult & Teen Services Desk July's theme is Paper Sunflower! Take-home craft kits for Adults with Intellectual, Cognitive, and/or Developmental Disabilities! Stop by Adult & Teen Services to learn more. Available until supplies last. One Book, One County Bookish L.A. Weather by María Amparo Escandón Tuesday, July 16 at 10 AM and Thursday, July 18 at 7 PM Library Conference Room Join us for a special Bookish program where we read LA County’s One Book, One County’s book L.A. Weather! We will be having two Bookish programs in July so that everyone will have a chance to share their thoughts on the book! Light refreshments will be provided. For more information on One Book, One County, visit our website. International Film Program CLORO (Italy) Wednesday, July 17 at 6 pm Cay Mortenson Auditorium Join us for a movie, snacks provided! Synopsis: A seventeen year old student is forced to give up her dreams of becoming a synchronized swimmer to take care of her sick father and younger brother after her mother dies. Adults, 18+. No registration. Smart Squad Every Saturday from 10 AM -12 PM Teen Central Technology assistance & device help at the Library. You have technology questions, we have answers! Drop-in, no registration. Summer at Arcadia Public Library Read in Full Bloom Monday, June 3 - Saturday, July 27 Earn a badge for every 120 minutes read and earn tickets to enter grand prize drawings! Complete extra activities and attend programs to earn extra tickets! The last day to log is 7/27 and winners will be contacted the week of 7/29. Prizes must be claimed in person by 8/31 with photo ID. Walking Book Club Saturday, July 6 & 20 at 9:15 AM Meet at Front Entrance Meet outside the Library's front entrance & walk an approximately one-mile loop starting & ending at the Library. No registration necessary! A signed liability waiver required for participation. Adults only. Summer at Arcadia Public Library Teen Edition Monday, June 3 - Saturday, July 27 Teens grades 9-12, grow your love of reading this Summer. Register on Beanstack from June 3 to July 27. Read any book, manga, or graphic novel to earn badges, and participate in refreshing summer events at the library to up your chance at winning a grand prize! The last day to log is 7/27 and winners will be contacted the week of 7/29. Prizes must be claimed in person by 8/31 with photo ID. Totes Amazing Workshop Thursday, July 18 from 3:30 - 5 PM Memory Lab Highschoolers, hit the library or market in style after you design and assemble your very own tote bag. Register at the Adult & Teen Services desk. *Bonus: Earn an exclusive sticker after you check out a book from the featured collection! Arcadia Public Library 20 W Duarte Road Arcadia, CA, 91006 www.arcadiaca.gov/library Call: 1.626.821.5569 Planter Painting Monday, July 8 at 7 PM Cay Mortenson Auditorium Looking for a new house for your plant friend? Come to our Planter Painting and decorate a 3-inch terracotta pot for them! Adults only. Limited while supplies last. Call 626-821-5569 to register! Adult & Teen Services Calendar of Events July 2024 A r c a d i a P u b l i c L i b r a r y L i b r a r y C o n f e r e n c e R o o m 2 0 W . D u a r t e R d . A r c a d i a , C A 9 1 0 0 6 (6 2 6 ) 8 2 1 -5 5 6 9 - w w w .A r c a d i a C A .g o v /l i b r a r y C o n n e c t w i t h u s ! Bookish J U N E - O C T O B E R 2 0 2 4 J o i n f e l l o w b o o k i s h r e a d e r s f o r f u n a n d i n t e r e s t i n g d i s c u s s i o n s o n t h e 4 t h T u e s d a y o f t h e m o n t h ! June 25, 2024, at 10 AM Sweet Bean Paste by Durian Sukegawa A tender story chronicling the unlikely bond between an ex con and an elderly lady with a shadowy past. One Book, One County Read! July 16, 2024, at 10AM & July 18, 2024, at 7PM L.A. Weather by María Amparo Escandón Follow the Alvarado family as they wrestle with impending evacuations, secrets, deception, and betrayal, and their toughest decision yet: whether to stick together or burn it all down. August 27, 2024, at 10 AM Redhead by the Side of the Road by Anne Tyler Micah's story of being jarred out of a fear-based, inert, complacent existence, and realizing that his very structured existence has left him feeling empty, lonely, and wanting more. But there are reasons why he became the defended creature he is. September 24, 2024, at 10 AM The Covenant of Water by Abraham Verghese Follow a family in southern India across three generations as they grapple with a chilling affliction – the death by drowning of at least one member of every generation October 22, 2024, at 10 AM The House in the Pines by Ana Reyes Armed with only hazy memories, a woman who long ago witnessed her friend’s sudden, mysterious death, and has since spent her life trying to forget, sets out to track down answers. Bookish J U N E - O C T O B E R 2 0 2 4 Join us for a special Bookish program where we read LA County’s One Book, One County’s book L.A. Weather! We will be having two Bookish programs in July so that everyone will have a chance to share their thoughts on the book! Light refreshments will be provided! Tuesday, July 16 at 10AM Thursday, July 18 at 7PM Library Board Room ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PM L.A. Weather by María Amparo Escandón Follow the Alvarado family as they wrestle with impending evacuations, secrets, deception, and betrayal, and their toughest decision yet: whether to stick together or burn it all down. C O N N E C T W I T H U S O N L I N E ! Bookish Summer at Arcadia Public Library2024 ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PM June 1 - July 27, 2024 One Book, One County is a community reading program bringing together 18 library districts in Los Angeles County! From June 1 - July 27, 2024, all participating libraries will be reading and discussing L.A. Weather by María Amparo Escandón. This community reading program fosters collaboration, education, and conversation across our county and emphasizes the power of connected libraries to create connected communities. To learn more about this year’s book and other participating libraries, visit LACountyLibrary.org/onebook to learn more. C O N N E C T W I T H U S O N L I N E ! J O I N T H E L A R G E S T B O O K C L U B I N L .A . Bookish Summer at Arcadia Public Library2024 FEATURED HISTORICAL PHOTO 1984 OLYMPIC GAMES Los Angeles has hosted the Olympic Games twice, first in 1932 and again in 1984. Forty years ago this summer, the equestrian events of the XXIII Olympiad were held at Santa Anita Park. Arcadia was buzzing with excitement! The racetrack started preparations a year in advance, the Olympic torch relay runners passed through Arcadia on July 22, and Arcadia Methodist Hospital (now known as USC Arcadia Hospital) served as the official hospital of the 1984 Olympic Games. Los Angeles will once again host the Olympic Games in 2028. Will the equestrian events take place in Arcadia again? If you are interested in Arcadia’s rich history, make an appointment to see the Arcadia History Room located at the Arcadia Public Library or visit the Gilb Museum of Arcadia Heritage. The Arcadia History Room is shown by appointment only. Call 626-821-5569 for more information on the Library’s collection or 626- 574-5440 for more information about the Museum’s collection. Photograph courtesy of Arcadia Public Library, Arcadia, CA. #1262 (6/24-7/24) ARCADIA PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES Thursday, May 16, 2024 CALL TO ORDER: Chair Renfrew called the meeting to order at 4:31 p.m. in the Library’s Conference Room. PLEDGE OF ALLEGIANCE: Acting Library Services Manager Morris ROLL CALL: Chair Elizabeth Renfrew; Trustees Miriam Carter, Connie Liao; Library Services Manager Samantha Alba, Acting Library Services Manager Petra Morris ABSENT: Trustee Pardha Akalamkam; City Council Liaison Michael Cao; Director Darlene Bradley The motion to excuse Trustee Akalamkam from the May 16, 2024 meeting was moved by Trustee Liao, seconded by Trustee Carter, and carried on a unanimous voice vote. AYES: Chair Renfrew, Trustees Carter and Liao NOES: None ABSENT: Trustee Akalamkam PUBLIC COMMENTS: None REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Chair Renfrew shared that at the next Friends of the Library meeting she plans to ask the members to participate in the Library’s Summer Kick-Off event taking place on Saturday, June 15. She is also seeking other summer events where the Friends can be involved such as the “North American Wildlife” event on July 27. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Items Director’s Update: Director Bradley is currently on vacation. Library Services Manager Alba facilitated the meeting in Director Bradley’s absence. Library Services Manager Alba announced that in an effort to keep the meeting brief, due to the City’s Volunteer Dinner taking place after the Board meeting, there would not be a summer presentation. Library Services Manager Alba shared about the Library’s Summer Kick-Off taking place on June 15 and invited Board Members to attend. She also encouraged Members to attend the Author Talk with Katie Gee Salisbury taking place on May 24. Monthly Statistical Report: April 2024: The gate count, juvenile circulation, and digital collection circulation are all increasing as well as Library Card registrations and holds. There is an increase in discards due to Technical Services Supervisor, Margaret Lindstrom, weeding the adult DVD and CD collections. Work is also being done with the Nolo Press and For Dummies series as well as the test preparation guides to replace older volumes with updated editions. Web site statistics have been impacted by Google Analytics, decreasing the number of visits reflected. Information Systems Supervisor, Peter Mercado, is looking into why the numbers have changed. Chair Renfrew questioned why the number of volunteer hours was significantly lower. Library Services Manager Alba indicated that she would look into this. Passport Services staffing is currently down, but the service is continuing to bring in revenue. Monthly Report Narrative: April 2024: Chair Renfrew acknowledged that 91 people attended the Classical Concert and was pleased with the Teen Book Talk and Ten to Try Spring Reading Program for kids. The Arcadia Goes Green event was a success and the Repair Café had a sizable turnout. Chair Renfrew questioned whether the Arcadia Chinese Association raised $2700 for the Arcadia Firefighters Foundation or something different. Trustee Liao corrected that $20,000 was raised. Financial Report: April 2024: The end of the Fiscal Year is ending and 83% of the budget should be spent. The supply budget for Information Systems reflects a negative balance due to an equipment purchase being applied to an incorrect account. A journal change will be applied to reconcile the error. Trustee Liao inquired about negative balance for water and questioned whether there was a water leak. Library Services Manager acknowledged that there was a running sprinkler issue but would not have impacted water expenses. Staff Update: An offer was made to fill the Adult and Teen Services Principal Librarian position, but the candidate declined. Two additional candidates will be interviewed on Friday. A new Children’s Services part-time librarian, Helen Seto, began on May 6. On May 7 Lauren Porras began her new position as the Museum Education Coordinator. A new Passport Clerk is going through the hiring process. Gilb Museum of Arcadia Heritage: The sixth annual Summer Enrichment Program will begin in July. There will be a preservation workshop on June 1. Winners were selected for the 14th annual Photography Contest and will be on display through July 20. Restoration of the Peacock on the Peacock Fountain at the Arcadia County Park has been completed. Calendar of Activities for Adult and Teen Services: June 2024: Adult Services will be bringing back its Walking Book Club. There will be one additional English Conversation Class taking place on June 10. The program will resume on September 10. Flyers/Articles/Posters/Attachments: Online registration for the Library’s Summer Reading Program will begin Monday, June 3. Kids read and log their reading minutes to earn virtual badges, redeemable for prizes. There will also be an assortment of programs for kids throughout June and July. The next International Film program will take place on June 19. The next Bookish program will be May 28. Chair Renfrew shared that her children attended school with author Katie Gee Salisbury and requested that a digital flyer be sent to Trustee Liao to help promote the program. Chair Renfrew announced that there were three patrons signed up for the Community Memory Lab Workshop on Saturday. The program will be led by a volunteer, Brandon, who will help guide patrons through the digitization process. Announcements: Chair Renfrew announced that this would be her last meeting as she will not be able to attend next month’s meeting and stated that it will need to be determined who will lead the meeting. Trustee Liao announced that the Arcadia Chinese Association approved a donation of $2300 for the Library - $1500 for two shelving units in Children’s Services, $300 for children’s summer programming, and $500 for the English Conversation Class program. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of April 18, 2024 Recommended action: Approve The motion to accept the Minutes of April 18, 2024, as written, was moved by Trustee Liao, seconded by Trustee Carter, and carried on a unanimous voice vote. AYES: Chair Renfrew, Trustees Carter and Liao NOES: None ABSENT: Trustee Akalamkam ADJOURNMENT Chair Renfrew adjourned the meeting at 5:09 p.m. to June 20, 2024, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: ______________________________ _______________________________ Elizabeth Renfrew, Chair Darlene Bradley, Secretary Minutes prepared by: Petra Morris