HomeMy WebLinkAboutItem 12j - Purchase of Tires and Related ServicesPurchase Order for Tires & Related Services
June 18, 2024
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DATE: June 18, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Carlos Aguilar, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH DANIELS TIRE SERVICE, INC. FOR THE
PURCHASE OF TIRES AND TIRE RELATED SERVICES FOR CITY
VEHICLES IN AN AMOUNT NOT TO EXCEED $75,000
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Public Works Services Department (“PWSD”) Fleet Section is responsible for
purchasing and maintaining tires and accessories for all City vehicles. Utilizing the
National Association of State Procurement Officials (“NASPO”) cooperative purchasing
program enables the City to streamline the process of procuring tires and related services,
while receiving the best price possible. It is recommended that the City Council approve
a purchase order with Daniels Tire Service, Inc. for the purchase of tires and tire related
services in an amount not to exceed $75,000, with optional annual extensions through
June 30, 2027, at the City Manager’s discretion.
BACKGROUND
The PWSD Fleet Section (“Fleet Services”) is responsible for purchasing and maintaining
tires and accessories for all City vehicles. It is critical that Fleet Services maintains the
proper on-hand inventory of tires to prevent an interruption in daily operations as well as
24-hour service for City vehicles and heavy-duty emergency equipment.
DISCUSSION
To ensure that Fleet Services maintains the proper tire inventory, a detailed list of items
covering every required tire size, accessory, and related tire service was compiled. After
exploring possible purchasing options, it was determined that using NASPO, a national
cooperative purchasing program, provides the best value for quality products and
services to best meet the City’s range of potential needs.
Purchase Order for Tires & Related Services
June 18, 2024
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The California Government Code authorizes public agencies to participate in cooperative
purchasing agreements such as those established by NASPO, while remaining within the
City’s adopted rules and procedures for purchasing. By utilizing a cooperative purchasing
program, the City can streamline the procurement process by purchasing tires and related
accessories at a lower cost than traditional competitive bidding.
NASPO awarded a master agreement to Goodyear Tire & Rubber Company
(“Goodyear”), for their full line of tires and related services. Under the master agreement,
Goodyear, a global tire manufacturer and distributor, has certified and authorized specific
independent dealers to provide tires and affiliated services related to the purchase of
Goodyear tires. Daniels Tire Service, Inc. is a local authorized Goodyear dealer and has
previously supplied tires and tire related services to the City. The master agreement
(Contract Number 24155) begins July 1, 2024, and expires June 30, 2027. The master
agreement has been reviewed by the PWSD and has been determined to meet the City’s
procurement requirements. Therefore, it is recommended that the City Council approve
a Purchase Order with Daniels Tire Service, Inc. to obtain the necessary tire inventory
and services for FY 2024-25. It is also recommended that the City Council authorize
optional annual extensions through June 30, 2027, at the discretion of the City Manager,
provided that the pricing remains in-line with normal inflationary costs during that period.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment.
FISCAL IMPACT
The requested Purchase Order amount is based on the estimated need for tire supplies
and services, in an amount not to exceed $75,000. Fleet Services may purchase an
amount less than the estimate given, according to the needs of the City. Sufficient funds
are budgeted in the Fiscal Year 2024-25 Operating Budget, Vehicle Maintenance
account, for the purchase of tires and tire related services.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and approve a Purchase
Order with Daniels Tire Service, Inc. for the purchase of tires and tire related services for
City vehicles in an amount not to exceed $75,000, with optional annual extensions
through June 30, 2027, at the discretion of the City Manager.
Purchase Order for Tires & Related Services
June 18, 2024
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Attachment: Goodyear NASPO Master Agreement
1305 E Walnut ST, Des Moines, IA 50319
Karl Wendt, Procurement Manager
April 10, 2024