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HomeMy WebLinkAboutItem 3a: Meeting Minutes of September 1, 200951:0125 CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, SEPTEMBER 1, 2009 CALL TO ORDER - Mayor Wuo called the meeting to order at 5:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler, Harbicht, Kovacic and Wuo ABSENT: None CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) - None CLOSED SESSION a. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel regarding potential litigation - one (1) case. b. Pursuant to Government Code Section 54956(a) to confer with legal counsel regarding the case of Santa Anita Associates. LLC v. City of Arcadia: City Council of the City of Arcadia: real parties in interest: Westfield LLC: Westfield Corporation. Inc.: Santa Anita Shoppingtown LP; Santa Anita Fashion Park LP (Los Angeles Superior Court Central District Case No BS 122267) C. Pursuant to Government Code Section 54956(a) to confer with legal counsel regarding the case of City of Irvine v. Southern California Association of Governments (California Supreme Court Case No. S175329). d. Pursuant to Government Code Section 54956(a) to confer with legal counsel regarding the case of Magna Entertainment Corp, et al (United States Bankruptcy Court - District of Delaware Case No 09-10720 (MFW) STUDY SESSION a. Report, discussion and direction regarding the establishment of the Citywide Street Lighting Assessment District. Pat Malloy, Assistant City Manager/Public Works Services Director reported that the Lighting Maintenance District will expire on June 30, 2010 and cost the City approximately $981,000 for fiscal year 2010-11; that the current District contributes approximately $400,000 in assessments each year which offsets approximately 40% of the cost to provide street lighting; he advised that last year's proceedings were conducted to provide for a portion of the annual costs associated with street light maintenance. He explained that staff will re-evaluate possible modifications to last year's formation which was not approved by the property owners; enhance property owner support; develop/modify a new engineer's report; re-ballot property owners and expand and enhance public outreach and communication with property owners. City Manager Penman advised that the assessment process should be done by next July to be included in the August assessor rolls and noted that additional study sessions will be scheduled in the future. 09-01-2009 51:0126 RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Wuo called the regular meeting to order in the Council Chamber at 7:00 p.m. INVOCATION - Reverend Brenda Simonds, Arcadia Methodist Hospital Chaplain PLEDGE OF ALLEGIANCE - Hue Quach, Administrative Services Director ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler, Harbicht, Kovacic and Wuo ABSENT: None REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON STUDY SESSION/CLOSED SESSION ITEMS City Attorney Steve Deitsch reported the City Council and Redevelopment Agency met in a closed session to consider four (4) items listed on the posted agenda, no reportable action was taken. Mr. Deitsch further reported that the City Council and Redevelopment Agency met in a Study Session to hear a report from staff regarding the possible establishment of the Citywide Street Lighting Assessment District that will also be discussed later in the agenda under City Manager Reports. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Mayor Pro TemNice Chair Amundson seconded by Council/Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. PUBLIC COMMENTS Sarah Eagle from the American Cancer Society appeared and provided an update of the American Cancer Walk held in June in memory of Charles Gilb. She noted that over $98,000 was raised; she recognized two City of Arcadia teams, Ken Herman from Public Works Services Department and Drew Pryor from the Arcadia Firefighters team; and introduced next year's event chairperson. Mayor Wuo thanked the City staff who participated in the Relay for Life event. 09-01-2009 2 51:0127 REPORTS FROM THE MAYOR. CITY COUNCIL AND CITY CLERK Council Member Chandler thanked all the men and women who are fighting the fires. Council Member Harbicht commented on the Police Department Annual Report; he noted the reduction in crimes since 2008; and an 18% reduction in traffic accident over the past two years; and noted that based on the Investment Report of June 30, 2009, returns are doing well. In response to an inquiry raised by Mr. Harbicht regarding the City's investment advisory services by MBIA, Administrative Service Director Hue Quach responded that the MBIA Asset Management Group has a higher return because they oversee assets available for longer term investments while City staff control short term liquidity. Council Member Kovacic echoed Mr. Chandler's comments regarding the firefighters who are working hard to gain control of the fires; and he announced that Arcadia High School Class of 1969 will celebrate their 40th reunion on October 17th and provided contact information. Mayor Pro Tern Amundson announced that the Historical Museum will be displaying motion picture films filmed in and around Arcadia beginning September 12th through December 5th; and asked everyone to fly a flag in memory of September 11th. City Clerk Barrows had nothing to report. Mayor Wuo appointed Mayor Pro Tern Amundson to serve as the new delegate on the Metro Gold Line Board due to Council Member Kovacic's potential conflict as a land use attorney; he announced that Arcadia Youth Basketball League is looking for volunteer coaches and participants and provided contact information and reminded everyone to attend Arcadia's first Stars and Stripes Community Picnic on September 12th; he thanked the Arcadia Chinese Association and American Plus Bank for their monetary donation to the community picnic event. In addition, he invited Battalion Chief Norwood to comment on the Station Fire. Arcadia Battalion Chief Kurt Norwood provided an update regarding the Station Fire and contact information where residents can get information on the fires; and stated that Arcadia is not in immediate danger however the City will be taking precautionary measures. 1. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. Approve the Meeting Minutes of July 21 and August 18, 2009 Recommended Action: Approve b. Authorize the City Manager to execute a one (1) year extension to the Professional Services Agreement between the City of Arcadia and Joe A Gonsalves and Son for State Legislative Advocacy Services in the amount of $36,000. Recommended Action: Approve 09-01-2009 51:0128 CITY COUNCIL ITEMS: C. Approve the Meeting Minutes of July 21 and August 18, 2009 Recommended Action: Approve d. Adopt Ordinance No 2262 amending certain Sections of Article VI (Businesses, Professions Trades and Occupations) and Article IX (Division and Use of Land) of the Arcadia Municipal Code to prohibit the establishment and operation of medical marijuana dispensaries and other businesses and uses prohibited by Local, State or Federal Law. Recommended Action: Adopt e. Authorize the City Manager to execute a one (1) year extension to the Professional Services Agreement between the City of Arcadia and Joe A. Gonsalves and Son for State Legislative Advocacy Services in the amount of $36,0000 Recommended Action: Approve Authorize the City Manager to execute a contract with Silvia Construction, Inc. for the Road Rehabilitation of Santa Anita Avenue from Longden Avenue to Live Oak Avenue Project in the amount of $514,861.10 and approve a 10% contingency. Recommended Action: Approve g. Authorize the City Manager to execute a contract with Palm Springs Pump and Drilling for the Longley Well No 2 and Camino Real Well No. 1 Well Destruction Project in the amount of $28,500. Recommended Action: Approve h. Authorize the City Manager to execute a one (1) year contract extension with Sheldon Mechanical Corporation for HVAC Preventative Maintenance Services in the amount of $102.200. Recommended Action: Approve Approve street closure for Arcadia High School Band Practices from September 2 2009 through November 18, 2009. Recommended Action: Approve Council Member Chandler pulled Consent Calendar Items b and a for discussion. In response to Council Member Chandler's inquiry regarding the services Gonsalves and Son provide to the City, Mr. Penman reported that Gonsalves and Son advocate on behalf of the City; they keep the City informed of issues that could impact the City; they make contact with legislators, track proposed legislation and alert the City of changes in legislation that may be beneficial or detrimental to local government; and inform the City regarding actions that may affect redevelopment agencies. It was moved by Council/Agency Member Chandler seconded by Mayor Pro TemNice Chair Amundson and carried on roll call vote to approve City Council Consent items 1.a through 1.i. 09-01-2009 4 51:0129 AYES: Council/Agency Member Chandler, Amundson, Harbicht, Kovacic and Wuo NOES: None ABSENT: None 2. CITY MANAGER a. Authorize a budget appropriation in the amount of $42,000 from the Transit Fund to the bus purchase budget for additional incidental costs related to bus purchases and award a purchase order for bus painting purposes (Continued from August 18. 2009) Recommended Action: Approve Mr. Penman reminded the City Council that this item was discussed at the August 18, 2009 meeting and at their request continued to September 1St to consider modifications to the proposed Arcadia Transit logo; and reported that the logo was modified by replacing the scene with the City's peacock and adding the words "Arcadia Transit" in large letters, as requested by the City Council. The City Council concurred with Council Member Kovacic's suggestion that the area code be added to the telephone number on the bus. It was moved by Council Member Kovacic seconded by Council Member Chandler and carried on roll call vote to approve a budget appropriation from the Transit Fund in the amount of $42,000 for painting and communication system installation and connection; and award of a purchase order to Decals by Design, Inc. for painting purposes in an amount not to exceed $32,000. AYES: Council Member Kovacic, Chandler, Amundson, Harbicht and Wuo NOES: None ABSENT: None b. Authorize the City Manager to execute a sole source agreement with Willdan Financial Services for the Assessment and Potential Formation of Citywide Street Lighting Assessment District in the amount of $50,800. Recommended Action: Approve Pat Malloy, Assistant City Manager/Public Works Services Director reported that the Lighting Maintenance District will expire on June 30, 2010 and cost the City approximately $981,000 for fiscal year 2010-11; he noted that the current District contributes approximately $400,000 in assessments each year which offsets approximately 40% of the cost to provide street lighting; and advised that last year proceedings were conducted for the formation of a Citywide Street Lighting Assessment District to provide for a portion of the annual costs associated with street light maintenance. He explained that staff will re-evaluate possible modifications to last year's formation which was not approved; enhance property owner support; develop/modify a new engineer's report and re-ballot property owners; and expand and enhance public outreach and communication with property owners. It was moved by Council Member Chandler seconded by Council Member Harbicht and carried on roll call vote to authorize the City Manager to execute a sole source agreement with Willdan Financial Services for the Assessment and Potential Formation of Citywide Street Lighting Assessment District in the amount of $50,800. 09-01-2009 51:0130 AYES: Council Member Chandler, Harbicht, Amundson, Kovacic and Wuo NOES: None ABSENT: None C. Authorize the City Manager to execute a Professional Services Agreement with the Mobility Group to provide Traffic Modeling and Information Services in the amount of $51,400 with a ten (10%) percent contingency, appropriate a total of $56,000 from Prop C Funds and reduce the existing contract with Hogle-Ireland for the General Plan Project by $16.277. Recommended Action: Approve Jason Kruckeberg, Development Services Director reported that on February 5, 2008, the City Council awarded a contract to Hogle-Ireland for the preparation of a General Plan update; that Mobility Group is a traffic sub-consultant to Hogle-Ireland and will prepare the traffic analysis of the proposed land use changes and update the Circulation Element; that Mobility Group submitted a proposal to the City to modify their traffic modeling services to support the General Plan update and assist the City with general traffic and transportation planning and design efforts. Mr. Kruckeberg noted that the preparation of a new traffic model will supersede the need for some traffic work currently in the General Plan contract with Hogle-Ireland which will save the City $16,277. Philip Wray, Deputy Director of Development Services explained in detail the technical aspects of the traffic analysis work; he noted that Mobility Group and City staff agreed to use the City's Transportation Master Plan (TMP) traffic model for analyzing the proposed General Plan changes; that the development and refinement of the General Plan land use changes it has become apparent that the Transportation Master Plan model is no longer applicable to base the changes. Mr. Wray added that it would be more cost effective to prepare a simpler link-analysis model to meet the needs of the General Plan and other City traffic planning and design efforts, and to validate the network street sizes and spacing and provide basis for creating the Circulation Element. City Manager Penman noted that by law, Proposition C funding can only be used for transportation related services. It was moved by Council Member Harbicht seconded by Council Member Chandler and carried on roll call vote to authorize the City Manager to execute a Professional Services Agreement with the Mobility Group to provide Traffic Modeling and Information Services in the amount of $51,400 with a ten (10%) percent contingency, appropriate a total of $56,000 from Prop C Funds and reduce the existing contract with Hogle-Ireland for the General Plan Project by $16,277. AYES: Council Member Harbicht, Chandler, Amundson, Kovacic and Wuo NOES: None ABSENT: None 09-01-2009 6 51:0131 ADJOURNMENT The City Council/Redevelopment Agency meeting adjourned at 8:00 p.m. to Tuesday, September 15, 2009 at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. James H. Barrows City Clerk By: Lisa Mussenden Chief Deputy City Clerk/Records Manager 7 09-01-2009