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HomeMy WebLinkAboutItem 3g: Purchase of Dodge Charger Patrol Units and Command Vehiclehpornpwwd Aupupt 5, 1903 ~ DATE: September 15, 2009 STAFF REPORT Public Works Services Department TO: Mayor and City Council FROM: Pat Malloy, Assistant City Manager/Public Works Services Director Prepared by: Tom Tait, Deputy Public Works Services Director Dave McVey, General Services Superintendent SUBJECT: AWARD A PURCHASE ORDER TO MCPEEK'S DODGE OF ANAHEIM FOR TWO (2) 2010 DODGE CHARGER PATROL UNITS AND ONE (1) 2010 DODGE CHARGER COMMAND VEHICLE IN THE AMOUNT OF 84199 Recommendation: Approve SUMMARY Staff is recommending that the City Council award a purchase order contract to McPeek's Dodge of Anaheim for the purchase of two (2) 2010 Dodge Charger patrol units and one (1) 2010 Dodge Charger command vehicles in the amount of $84,199. Funds in the amount of $123,048 have been budgeted in the 2009-10 Equipment Replacement Budget for the acquisition of these vehicles including a purchase for a used undercover SUV and also for the installation of emergency lighting and telecommunication equipment. DISCUSSION Two (2) 2010 Dodge Charger patrol units will be purchased to replace one (1) 2004 and one (1) 2006 Ford Crown Victoria patrol units. One (1) 2010 Comand car will replace one (1) 1999 Ford Crown Victoria administration car. All vehicles have high mileage and meet the City Vehicle Replacement Criteria schedule for patrol and administration units. The total amount to purchase two (2) 2010 Dodge Charger patrol units, ($29,137 each) and one (1) Dodge Charger command vehicle ($25,925 each) is $84,199. Patrol units cost more than the command vehicle because they are equipped with ballistic doors, an option to protect police officers in the event of a shooting. Page 1 of 2 Mayor and City Council September 15, 2009 Staff investigated cooperative purchase agreements (also know as "piggy-backing") with other larger municipalities for vehicles with specifications that are equal to or greater than the City of Arcadia's. The City of Los Angeles Police Department, in cooperation with McPeek's Dodge of Anaheim, has authorized the City of Arcadia to receive the same price as their purchase order for the 2010 Dodge Chargers. This benefits the City by allowing the purchase of these vehicles at a low competitive price per unit. Staff has determined that this vendor is a qualified company providing vehicles that meet City specifications and therefore, recommends that the City Council award a purchase contract to McPeek's Dodge of Anaheim for the purchase of two (2) 2010 Dodge Charger patrol units and one (1) Dodge Charger command vehicles in the amount of $84,199 FISCAL IMPACT Funds in the amount of $123,048 have been budgeted in the 2009-10 Equipment Replacement Fund to purchase and equip these vehicles. A 2007 Dodge Durango was also purchased for the Police Department ($16,407) which is being used as an undercover SUV for the detective bureau. The remaining balance of this equipment replacement account ($22,442) will be used for the purchase of tire safety bands, push bars, fueling transmitter packages, and the installation of all emergency and telecommunication equipment. RECOMMENDATION 1. Approve the purchase of two (2) 2010 Dodge Charger patrol units and one (1) 2010 Dodge Charger command vehicle in the amount of $84,199 from McPeek's Dodge of Anaheim. 2. Waive the formal bidding process and authorize a cooperative purchase agreement with McPeek's Dodge of Anaheim using the City of Los Angeles Police Department 2010 purchase order unit prices. Approved by: .-Day, dc,~ i'P""J Donald Penman, City Manager PM:DM:jb Page 2 of 2