HomeMy WebLinkAboutLB Minutes: 05-16-2024ARCADIA PUBLIC LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
Thursday, May 16, 2024
CALL TO ORDER: Chair Renfrew called the meeting to order at 4:31 p.m. in the Library's
Conference Room.
PLEDGE OF ALLEGIANCE: Acting Library Services Manager Morris
ROLL CALL: Chair Elizabeth Renfrew, Trustees Miriam Carter, Connie Liao; Library Services
Manager Samantha Alba, Acting Library Services Manager Petra Morris
ABSENT: Trustee Pardha Akalamkam; City Council Liaison Michael Cao; Director Darlene
Bradley
The motion to excuse Trustee Akalamkam from the May 16, 2024 meeting was moved by Trustee
Liao, seconded by Trustee Carter, and carried on a unanimous voice vote.
AYES: Chair Renfrew, Trustees Carter and Liao
NOES: None
ABSENT: Trustee Akalamkam
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REPORTS FROM LIBRARY TRUSTEES / LIAISONS:
Chair Renfrew shared that at the next Friends of the Library meeting she plans to ask the
members to participate in the Library's Summer Kick -Off event taking place on Saturday, June
15. She is also seeking other summer events where the Friends can be involved such as the
"North American Wildlife" event on July 27,
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director's Update: Director Bradley is currently on vacation. Library Services Manager Alba
facilitated the meeting in Director Bradley's absence. Library Services Manager Alba announced
that in an effort to keep the meeting brief, due to the City's Volunteer Dinner taking place after the
Board meeting, there would not be a summer presentation. Library Services Manager Alba
shared about the Library's Summer Kick -Off taking place on June 15 and invited Board Members
to attend. She also encouraged Members to attend the Author Talk with Katie Gee Salisbury
taking place on May 24.
Monthly Statistical Report: April 2024: The gate count, juvenile circulation, and digital collection
circulation are all increasing as well as Library Card registrations and holds. There is an increase
in discards due to Technical Services Supervisor, Margaret Lindstrom, weeding the adult DVD
and CD collections. Work is also being done with the Nolo Press and For Dummies series as well
as the test preparation guides to replace older volumes with updated editions. Web site statistics
have been impacted by Google Analytics, decreasing the number of visits reflected. Information
Systems Supervisor, Peter Mercado, is looking into why the numbers have changed. Chair
Renfrew questioned why the number of volunteer hours was significantly lower. Library Services
Manager Alba indicated that she would look into this. Passport Services staffing is currently down,
but the service is continuing to bring in revenue.
Monthly Report Narrative: April 2024: Chair Renfrew acknowledged that 91 people attended
the Classical Concert and was pleased with the Teen Book Talk and Ten to Try Spring Reading
Program for kids. The Arcadia Goes Green event was a success and the Repair Cafe had a
sizable turnout. Chair Renfrew questioned whether the Arcadia Chinese Association raised $2700
for the Arcadia Firefighters Foundation or something different. Trustee Liao corrected that
$20,000 was raised.
Financial Report: April 2024: The end of the Fiscal Year is ending and 83% of the budget should
be spent. The supply budget for Information Systems reflects a negative balance due to an
equipment purchase being applied to an incorrect account. A journal change will be applied to
reconcile the error. Trustee Liao inquired about negative balance for water and questioned
whether there was a water leak. Library Services Manager acknowledged that there was a running
sprinkler issue but would not have impacted water expenses.
Staff Update: An offer was made to fill the Adult and Teen Services Principal Librarian position,
but the candidate declined. Two additional candidates will be interviewed on Friday. A new
Children's Services part-time librarian, Helen Seto, began on May 6. On May 7 Lauren Porras
began her new position as the Museum Education Coordinator. A new Passport Clerk is going
through the hiring process.
Gilb Museum of Arcadia Heritage: The sixth annual Summer Enrichment Program will begin in
July. There will be a preservation workshop on June 1. Winners were selected forthe 14th annual
Photography Contest and will be on display through July 20. Restoration of the Peacock on the
Peacock Fountain at the Arcadia County Park has been completed.
Calendar of Activities for Adult and Teen Services: June 2024: Adult Services will be bringing
back its Walking Book Club. There will be one additional English Conversation Class taking place
on June 10. The program will resume on September 10.
Flyers/Articles/Posters/Attachments: Online registration for the Library's Summer Reading
Program will begin Monday, June 3. Kids read and log their reading minutes to earn virtual
badges, redeemable for prizes. There will also be an assortment of programs for kids throughout
June and July. The next International Film program will take place on June 19. The next Bookish
program will be May 28. Chair Renfrew shared that her children attended school with author Katie
Gee Salisbury and requested that a digital flyer be sent to Trustee Liao to help promote the
program. Chair Renfrew announced that there were three patrons signed up for the Community
Memory Lab Workshop on Saturday. The program will be led by a volunteer, Brandon, who will
help guide patrons through the digitization process.
Announcements: Chair Renfrew announced that this would be her last meeting as she will not
be able to attend next month's meeting and stated that it will need to be determined who will lead
the meeting. Trustee Liao announced that the Arcadia Chinese Association approved a donation
of $2300 for the Library - $1500 for two shelving units in Children's Services, $300 for children's
summer programming, and $500 for the English Conversation Class program.
a. Approve the Regular Meeting Minutes of April 18, 2024
Recommended action: Approve
The motion to accept the Minutes of April 18, 2024, as written, was moved by Trustee Liao,
seconded by Trustee Carter, and carried on a unanimous voice vote.
AYES: Chair Renfrew, Trustees Carter and Liao
NOES: None
ABSENT: Trustee Akalamkam
ADJOURNMENT
Chair Renfrew adjourned the meeting at 5:09 p.m. to June 20, 2024, at 4:30 p.m. in the
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
Elizabeth Renfrew, Chair
Darlene Bradley, Secretary
Minutes prepared by: Petra Morris