HomeMy WebLinkAboutRP Agenda: 07/10/24CITY OF ARCADIA
Recreation and Parks Commission
Regular Meeting Agenda
Wednesday, July 10, 2024, 6:00pm
Location: Recreation Conference Room, 375 Campus Drive, Arcadia
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participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Valerie Cheung, Chairperson
Gregory Vanni, Vice -Chairperson
Roberto Ayala, Commission Member
Sonny Mediana, Commission Member
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
1. PUBLIC COMMENTS (5 minute time limit per person)
Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes
per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation
and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted
agenda. The matter may automatically be referred to staff for appropriate response or action or may be
placed on the agenda of a future meeting.
REPORTS FROM RECREATION AND PARKS COMMISSIONERS
REPORT FROM CITY COUNCIL MEMBER LIAISON
Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made
available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal
business hours.
2. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by one
roll call vote. There will be no separate discussion of these items unless members of the Commission,
staff, or the public request that a specific item be removed from the Consent Calendar for separate
discussion and action.
a. Regular Meeting Minutes of June 12.2024
Recommended action: Approve
3. REGULAR ITEMS
a. Report of Public Works Services Department
I. Project Updates
b. Report of Director of Recreation and Community Services
I. Monthly Reports
ll. Financial Statements
ADJOURNMENT
The Recreation and Parks Commission will adjourn this meeting to August 14, 2024, at 6:OOpm in the
Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia.
RECREATION AND PARKS COMMISSION
REGULAR MEETING MINUTES
WEDNESDAY, June 12, 2024
RECREATION AND PARKS COMMISSION REGULAR MEETING
CALL TO ORDER — Commissioner Chu called the meeting to order at 6:04pm.
PLEDGE OF ALLEGIANCE — Commissioner Ayala
ROLL CALL OF COMMISSIONERS
PRESENT: Ayala, Chu, Mediana
EXCUSED: Cheung, Vanni
A motion was made by Commissioner Chu, seconded by Commissioner Ayala, and unanimously
carried on roll call vote to excuse Chairperson Cheung and Vice -Chairperson Vanni.
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
1. PUBLIC COMMENTS
REPORTS FROM RECREATION AND PARKS COMMISSIONERS
Commissioner Ayala reported he attended the Volunteer Appreciation Dinner on May 16, 2024.
Commissioner Ayala reported he has been playing pickleball at the Camino Grove Park courts
with the growing pickleball community. Commissioner Ayala reported the pickleball community is
looking forward to the new pickleball courts coming to Newcastle Park with hopes of more courts
being added around the City. Commissioner Ayala reported he would like to see the Community
Bike ride happen more than once a year.
Commissioner Chu reported he has observed the abundant use of the City's tennis courts, most
notably at Tierra Verde Park.
Commissioner Mediana — No Report
REPORT FROM CITY COUNCIL MEMBER LIAISON
Mayor Verlato reported she participated in an evening of Pickleball at the Camino Grove Park
tennis courts. Mayor Verlato reported participants are eager to have more courts available for
pickleball use in the City of Arcadia. Mayor Verlato proposed the possibility of utilizing outdoor
basketball courts for pickleball. Mayor Verlato reported the current pickleball courts at Camino
Grove Park need re -painting and there is a light out on the courts. Mayor Verlato reported she will
be giving the State of the City address at the La Meridien Hotel on Thursday June 13, 2024
2. CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of April 10, 2024.
It was moved by Commissioner Chu, seconded by Commissioner Ayala, and unanimously
carried on roll call vote to approve consent calendar 2a.
3. REGULAR ITEMS
a. Report from Public Works Services Department
Project Updates
Deputy Director Public Works Services (DDPWS) Carmen Masud reported the Newcastle Park
Renovation Project is under way. DDPWS Masud reported the Public Works Services
Department will be meeting with the Federal Emergency Management Agency (FEMA) to discuss
funding opportunities including preventative mitigation efforts for future planning.
Monthly Reports
Director Recreation Community Services (DRCS) Sara Somogyi reported on the new indoor
Pickleball courts at the Dana Gym and passed out a flyer with information on the summer classes.
DRCS Somogyi reported Concerts and Movies in the Park begins Thursday, June 20 at 6:30p on
the City Hall Lawn. Concerts and Movies will continue each Thursday through August 8. DRCS
Somogyi passed out a flyer with information on the new Arcadia Merchandise the Department of
Recreation and Community Services Department will be selling. DRCS Somogyi reported the
merchandise will be sold in the gift shop, at the concert during Concerts in the Park, and at special
events.
DRCS Somogyi reported on several senior programs in the month of May. DRCS Somogyi
reported Coffee with the Mayor had 37 in attendance. DRCS Somogyi reported the gift shop had
87 visitors. DRCS Somogyi reported Mahjong had 152 participants on Tuesday's and Friday's.
DRCS Somogyi reported Sing -Along with James had 87 participants. DRCS Somogyi reported
Taste the Town had 27 participants enjoy lunch at Shabu Lin restaurant in Arcadia.
DRCS Somogyi reported on several recreation programs and activities in the month of May.
DRCS Somogyi reported the Adult Basketball League had 408 participants. DRCS Somogyi
reported the Afterschool program ended in May with 5,803 children attending. DRCS Somogyi
reported Summer Fun 'N Play and Sports Camps begin soon and are full with extensive waitlists.
DRCS Somogyi reported the Community Bike ride took place on May 4 with 300 people
participating. DRCS Somogyi reported Arcadia Law Day took place on May 11. Local Attorneys
with different areas of legal expertise gave 20-minute, free consultations to 108 people. DRCS
Somogyi reported the Community Center classes had 1,444 participants in the various classes
offered.
Il. Financial Statements
DRCS Somogyi reported the Fiscal Year 2023/24 April percentage for expenditures is
approximately 71 %. DRCS Somogyi reported revenue is at approximately 78% and expecting to
climb with summer programs starting. DRCS Somogyi reported the Parks and Recreation
Facilities Fund will begin to see movement now that the Newcastle Park Renovation project has
begun.
ADJOURNMENT
Chairperson Cheung adjourned the meeting at 6:56pm to July 10, 2024, at 6:OOpm in the
Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia.
By:
Valerie Cheung
Chairperson
Sara Somogyi
Secretary
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°''m4A��Y pc►'"�` STAFF REPORT
Recreation and Community Services Department
DATE: July 10, 2024
TO: Honorable Chairperson and Members of the Recreation and Parks Commission
FROM: Sara Somogyi, Director of Recreation and Community Services %
SUBJECT: PROGRAMS & ACTIVITIES — June 2024
SENIOR SERVICES DIVISION
Arcadia Senior Services plays an integral part in the wellness of the senior community. The multitude of
programs, services, and activities offered supports the healthy and independent lifestyle of the
participants. A brief description with program attendance is listed below.
PROGRAM
DESCRIPTION
ATTENDANCE
Billiard Room
Three pool tables are available Monday through Friday from
314
7:30am-4:30pm for seniors to enjoy and make new friends.
Blood Pressure
Free blood pressure check is available the second Tuesday of
Check
12
each month, from 10-1lam in the Community Center.
Bridge is available on Wednesdays from 10am-1 pm. Card
Bridge
games help improve memory and cognition, enhance motor 136
skills, and promote socialization.
Chess is available every Thursday from 9:30-11:30am. The
Chess Club
game of chess can help increase creativity, critical thinking skills,
6
improve concentration, and improve reading skills.
Exercise plays a vital role in health and contributes to bone
Classes
density improvement, increased muscle strength, flexibility, and
2,350
can also reduce stress. Some classes offered are line dance,
cardio plus, art, chair yoga, and Zumba.
Coffee with the
On the third Tuesday of the month, seniors listen and chat with
Mayor
the Mayor about City issues and topics of personal interest.
34
On Thursdays, Fit & Talk meets for a fun and easy workout. Once
61
Fit & Talk
per month, the group enjoys a leisurely walk around different
Average/Week
areas of Arcadia.
15
The gift shop provides a venue for senior crafters to sell their
Gift Shop
creations and allows the community to purchase one -of -a -kind
87 Visitors
Monthly Revenue
items at a great price. Arcadia logo merchandise is now available
$291
for purchase during gift shop hours.
Every third Tuesday of the month, the Center for Healthcare
HICAP Rights provides free, monthly, in person counseling through the
3
Health Insurance Counseling & Advocacy Program (HICAP).
Information &
The I&R program assists seniors and their families with issues
25
Referral Intakes
that affect their quality of life by providing information and referral
that address their daily living concerns.
The Lions Sight program is offered in conjunction with the
Lions
Arcadia Lions Club. The program offers low-income seniors free
Sight
vision care. Prospective clients are screened to make the
4
necessaryarrangements for the free service. _
The Neighborhood Legal Services of Los Angeles Organization
Legal
Assistance
is available once a month at the Community Center to provide
4
seniors with legal insight.
Mahjong is a game of Chinese origin played by four people with
Mahjong
144 tiles that are drawn and discarded until a player secures a
128
winning hand. American Mahjong is held on Tuesdays, at 1 pm
and Traditional Chinese Mahjong on Fridays at 12:30pm.
Monday
The Monday Dance is held the first, third, and fifth Monday of
Dance
each month. This program provides live music entertainment for
228
everyone to dance to and enjoy.
Monthly
Dial A Ride bus passes are sold at the Community Center and
Bus Pass
can also be mailed to seniors. Bus passes are $5 per month.
20
Free notary services are offered by appointment on the second
Notary Services
and fourth Tuesday of the month. Services are limited to three
12
signatures or thirty minutes pera ointment.
A nutritious meal is provided Monday -Friday. For many seniors
_
1,385
Senior Meals
Program
this is the only hot meal they have daily.
Free seminars on diverse topics are available each month. The
Average/Day 76
Senior
Seminars
following topics were presented June: Chronic Obstructive
57
Pulmonary Disease (COPD) and Recycling 101.
Sing along with James meets Wednesdays from 1-3pm. James
Sing Along with
James
is one of our volunteers who plays his guitar and sings with a
96
group of seniors for fun and socialization.
Table Tennis is available Monday -Friday, from 8am-4pm.
Table
Tennis
Equipment is available at the front desk for seniors to play and
211
meet new friends.
Each month, participants meet at different restaurants to have
Taste the Town
lunch and socialize. In June, participants had lunch at BJ's
22
Brewhouse & Restaurant in Arcadia
New movie releases or classic movies are shown on a theater
81
Weekly
Movie
size screen every Wednesday for free.
You've Got a
This program provides a weekly phone call to individuals who
Friend
live alone, feel lonely, or need someone to check on them. New
4
friends are made, and great conversations are enjoyed.
Bunco
Bunco was held on Friday, June 14, with 22 participants.
22
Participants enjoyed three sets of Bunco, a light lunch, and tea.
On Friday, June 21, the Summer Luau took place with 153
Senior Luau
participants. Participants enjoyed lunch, a candy bar, and a
153
Polynesian performer who had participants up and dancing.
Senior Social
Senior Social Hour was held on Friday, June 28, with 12
Hour
participants. Everyone had the opportunity to meet and talk,
12
while enjoying refreshments.
Arcadia
Travelers Club
Support services include registering members for trips, signing Meeting: 69
up new members, and managing the club's correspondence. A Passes Sold: 44
monthly club meeting is held to discuss future trips and provide Passengers: 74
a social gathering. Total: 187
Cumulative total for senior services 5,654
Connection
Total number of monthly newsletters distributed this month. 1,400
RECREATION SERVICES
DIVISION
The Recreation Services Division is responsible for providing programs and activities which meet the
recreational needs of the community. A diverse selection of programs is offered for youth, adults, and
families to provide the opportunity for positive recreation experiences and to promote health and
wellness. A brief description and attendance totals for the programs and services is listed below.
PROGRAM
DESCRIPTION ATTENDANCE
_
The Adult basketball league has 28 teams participating in the
Adult Basketball
spring league. The league takes place at the Dana Gym on 606
Sundays from 8am to 10pm. The spring league runs from April 7
through June 30.
The Summer Fun 'N Play Program provides children from ages 5-
Summer Fun `N
12 with weekly recreational activities in a group environment. The CG 992
Play
program runs for nine weeks from June 10 through August 9. The LW 783
children enjoy a variety of games, crafts, and a weekly Total 1,775
demonstration from outside organizations.
Weekly Specialty Camps are offered in the Summer from June 10
through August 2 at various facilities in the City. June Specialty
Specialty Camps
Camps offered a total of 14 camps. Eight camps of tennis, soccer, 214
and art with six camps in Science, Technology, Engineering, and
Mathematics (STEM) that took place at the Dana Gym.
On June 20, the Summer Concerts and Movies in the Park series
kicked off with a bang. The energetic band, The Answer,
Summer
entertained 884 fans with their interactive show and fun give
Concerts &
aways. The movie, Trolls Band Together, had 320 people in Concerts/Movies
Movies in the
attendance. On June 27, the Kelly Boyz performed to 730 1,614/782
Park
participants and 462 people watched the movie Migration.
Concerts will continue Thursdays, through August 8 (no concert
July 4).
City -Wide Health
On Wednesday, June 26, 19 people attended the City -Wide
Education Series
Health Education Series seminar on Benign Prostatic 19
Hyperplasia: Symptoms, Diagnosis, & Treatment.
The Volunteen Program provides teens with valuable volunteer
Volunteen
experiences to help prepare them for college and future jobs. 46 Volunteens
Program
During the month of June, a total of 624.5 hours were completed 624.5 hours
by 46 volunteens.
Community
Examples of classes offered at this location include exercise
Center Classes
classes, karate, cooking, chess, table tennis, yoga, lip reading, 1,453
painting, and line dancing.
Dana Gym
Examples of classes offered at this location include exercise
Classes
classes, youth basketball classes, volleyball, and badminton.
797
MEC Classes Examples of classes offered at this location include guzheng, 296
karate, tai chi, and line dancing.
Off -Site & Virtual Examples of classes offered off -site or virtually include tennis, art, 984
Classes exercise, music, and more.
Community The facility is available for rent to Arcadia civic and non-profit 1,305
Center Rentals organizations for activities and programs.
Cumulative total for Recreation classes and youth programs 9,891
TOTAL for Recreation and Senior Services 15,545
SUMMER CONCERTS & MOVIES IN THE PARK
DATE BAND/MOVIE ATTENDANCE
June 20, 2024 The Answer/Trolls Band Together 884/320
June 27, 2024 Kelly Boyz/Migration 730/462
COMMUNITY CENTER RENTALS
DATE
ORGANIZATION
PARTICIPANTS
FEES
June 2, 2024
The Well SGV
150
$225
June 2, 2024
Galilee Foundation
15
$140
June 2, 2024
Galilee Foundation
50
$180
June 8, 2024
Thai Rotary Foundation
250
$1,352
June 9, 2024
Nak Mvay Foundation
80
$1,267
June 16, 2024
The Well SGV
150
60
$225
$225
June 22, 2024
Dawn of Hope
June 23, 2024
JCUAA
150
$1,014
June 29, 2024
The Town Council of Los
Angeles
250
$1,437
June 30, 2024
The Well SGV
150
$225
Total 1,305
$6,290
WILDERNESS PARK — CLOSED UNTIL FURTHER NOTICE DUE TO STORM DAMAGE.
Normal % Expended
Personnel Related: 92.31 %
Supplies & Services: 91.67%
RECREATION DEPARTMENT FINANCIAL STATEMENT
May 2024
ACCOUNT
BUDGET
EXPENDITURES
PERCENTAGE
5501
Administration
$
934,200
$806,443
86.32%
5502
Community Center
$
386,700
$322,784
83.47%
5503
Dana Gym
$
340,600
$248,369
72.92%
5504
Fee & Charge
$
729,640
$544,966
74.69%
5505
Nature
$
76,500
$ 47,213
61.72%
5506
Recreation/Fields
$
136,200
$ 71,470
52.47%
5507
Senior Citizens
$
508,900
$396,410
77.90%
5508
Camp
$
122,300
$100,706
82.34%
5510
Youth Programs
$
559,360
$442,765
79.16%
5520
Museum Education Center
$
61.900
$ 67.436
108.9%
Total
Report
$3,856,300
$3,048,562
79.05%
ACCOUNT
BUDGET
REVENUE
PERCENTAGE
5502
Community Center Rentals
$
68,600
$ 39,451
57.51 %
5503
Dana Gym
$
253,500
$280,689
110.7%
5504
Fee & Charge Classes/
Activities
$
630,200
$469,132
74.44%
5505
Nature
$
29,700
$ 6,864
23.11 %
5506
Recreation/Fields
$
64,200
$ 47,490
73.97%
5507
Senior Citizen Classes/
Activities
$
268,900
$189,145
70.34%
5508
Day and Sports Camps
$
93,200
$134,404
144.2%
5509
Special Events
$
0
$ 2,000
0.00%
5510
Youth Programs
$
118,700
$113,431
95.56%
5520
Museum Education Center
$.
31,300
$ 37.556
119.9%
Total Report $1,558,300 $1,320,162 84.72%
Park and Recreation Facilities Fund
Beginning Fund Balance
Estimated Revenue:
Dwelling Unit Fees
Grant Revenues
Interest Earnings
Total Revenues
Estimated Funds Available
Proposed Expenditures:
General Fund Overhead
Capital Projects
Total Expenditures
Ending Fund Balance
Net Change in Fund Balance
FY22-23
Actual
$7,826,989
$550, 784
$0
$138,073
$688,857
$8,515,846
FY23-24
Actual as of
5/31 /2024
$8,742,647
FY23-24
Budget
$8,470,100
$568,157
$1,400,000
$0
0
$199,167
$259,100
$767,324
$1,659,100
$9,509,971 $10,129,200
$32,900
$31,350
$34,200
$12,863
$683,139
$6,061,100
$45,763
$714,489
$6,095,300
$8,470,083
$8,795,482
$4,033,900
$643,094
$52,835