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Home My WebLink AboutLB Agenda: 07/18/2024CITY OF ARCADIA Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal business hours. Arcadia Public Library Board of Trustees Regular Meeting Agenda Thursday, July 18, 2024 4:30 p.m. Location: Library Conference Room, 20 W. Duarte Road, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Vacant, Chair Vacant, Chair Pro-Tempore Connie Liao, Trustee Miriam Carter, Trustee Pardha Akalamkam, Trustee Hsiuchen Chen, Trustee Barbara Delphey, Trustee PUBLIC COMMENTS Any individual wishing to speak before the Library Board is limited to five (5) minutes per person, unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. ELECTION OF OFFICERS AND APPOINTMENT OF LIAISON a.Chairperson b.Chairperson pro tempore c.Liaison to the Friends of the Library REPORTS FROM LIBRARY TRUSTEES / LIAISONS Announcements / Statements / Future Agenda Items REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Item a.Director’s Update b.Monthly Statistical Report: June 2024 c.Monthly Report Narrative: June 2024 d.Financial Report: June 2024 e.Staff Reports: •P.O. with OCLC for Bibliographic Services •P.O. for eBooks, eMagazines, Digital Audio •P.O. for International Languages Materials f.Staff Update g.Gilb Museum of Arcadia Heritage h.Policy Manual i.Calendar of activities for Adult and Teen Services: August 2024 j.Flyers/articles/attachments •Bookish LA County’s One Book, One County L.A. Weather •International Film Program •Calligraphy 101 •Teen Ice Cream Social CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Library Board, staff, or public request that a specific item be removed from the Consent Calendar for separate discussion and action. Approve the Regular Meeting Minutes of June 20, 2024 Recommended action: Approve ADJOURNMENT The Library Board will adjourn this meeting to September 19, 2024 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. June Fiscal Year to Date June June Average 2024 2023-2024 2022-2023 2023 2022 22-24 ACCOUNT SERVICES Gate count 26,520 341,470 296,254 26,121 24,585 24,817 Circulation 37,957 469,297 471,385 37,712 64,841 45,503 Adult 9,218 108,840 111,253 9,651 9,533 9,290 Teen 2,236 20,199 19,324 1,800 1,989 1,762 Juvenile 26,503 320,472 311,433 26,261 28,236 26,089 Digital Collection 5,945 65,652 42,707 4,365 4,647 4,769 In-House Use check-ins 12,790 149,668 208,943 13,606 20,436 15,052 Self-Check-Outs 21,717 242,029 171,188 20,118 18,334 18,595 Registrations 460 4,141 3,492 404 456 365 Overdues 128 1,777 1,392 91 97 129 Holds 2,134 26,860 22,315 2,076 1,922 1,873 TECHNICAL SERVICES Materials cataloged 736 10,006 11,049 873 709 762 Materials discarded 1,178 8,435 11,373 241 2,585 1,160 Interlibrary loan (ILL)54 379 321 28 37 28 Bindery 0 180 301 0 0 0 Serials Processed 405 5,052 4,920 415 511 464 ADULT SERVICES Reference questions 2,624 34,712 28,808 3,539 2,862 3,068 Total Reference 1,406 19,020 15,359 1,841 1,443 1,643 Total Other 1,218 15,506 13,581 1,698 1,419 1,425 Adult Programs 15 36 88 10 7 6 Participants 311 1,025 4,399 225 263 163 Adult In-person Programs 65 Participants 984 Adult Online Programs 1 Virtual Views 58 Teen Programs 3 39 86 8 2 4 Participants 194 1,523 3,628 257 64 172 Teen Zone 0 103 Participants 0 3,196 24/7 Reference email 12 651 532 144 46 89 CHILDREN'S SERVICES Reference questions 3,003 31,477 21,694 3,035 2,112 2,276 Total Reference 1,657 18,175 14,799 1,588 1,574 1,391 Total Other 1,346 13,302 6,886 1,447 538 885 Special/School Age Programs 13 146 99 13 9 10 Views / Participants 609 3,991 3,311 893 367 458 Storytime/Class Visits/Scouts 14 148 131 7 4 6 Views / Participants 668 7,318 5,303 395 113 280 STATISTICS Volunteer Hours 1,189 9,103 6,106 923 722 756 Website Visits 4,613 81,829 88,108 10,171 7,928 8,952 Other Service Point questions 1,398 12,070 9,826 579 1,345 976 English Conversation Class 2 32 Participants 28 536 REVENUES Fines & Fees 2,679.80$ 28,663.44$ 28,530.25$ 2,471.74$ 3,700.73$ 2,867.27$ Auditorium -$ 7,675.00$ 6,875.00$ 1,150.00$ -$ 675.00$ Lost books 701.19$ 5,744.36$ 3,467.51$ 416.75$ 520.11$ 433.75$ Gifts & grants -$ 36,179.15$ 258,546.81$ 95,850.00$ -$ 32,116.67$ Passport Services 5,575.00$ 62,900.00$ 69,426.95$ 4,715.00$ 8,350.00$ 5,631.67$ Total 8,955.99$ 141,161.95$ 366,846.52$ 104,603.49$ 12,570.84$ 41,724.36$ Program & Collection Development Administration Arcadia Public Library Monthly Statistical Report Fiscal Year 2023-2024 June 2024 Information & Materials Management ARCADIA PUBLIC LIBRARY MONTHLY REPORT – June 2024 HIGHLIGHTS Summer at Arcadia Public Library began with a lively kick-off event in which 202 kids, teens, and adults took part. The event offered a variety of activities, including Bingo, a Sticky Note Café hosted by two TAG members, photo prop booth, games made of recycled materials, as well as a make-it station, that participants could complete to earn free treat from the Sweet N Snowie shaved ice truck. Skillscamp provided a “Professionalism in the Workplace” live webinar training for staff at the end of June. To thank staff for a year well-done and to celebrate successes, staff were also provided with a year-end lunch and staff appreciation goody bag. PROGRAMMING There were 1,190 children who registered for the summer reading program throughout June, including 949 kids (from infant to entering 5th grade) and 241 youth (entering 6th to 8th grades). This was a fifteen percent increase in participation as compared to last year. Kid participants read and logged 342,926 reading minutes and youth logged 110,599 minutes. The 246 adult June Activity Visitors: 26,520 Holds Processed: 2,134 Physical Items Checked Out: 37,957 eBooks/Audiobooks/Magazines Downloaded: 5,945 Programs/Attendance: 46 | 1,810 Passports Issued/Photos Issued/Questions Answered: 129 | 64 | 171 participants who signed up for this year’s reading challenge were eligible for a free book and opportunity to win a free Kindle Paperwhite. And the 71 teen summer reading program participants read and logged nearly 35,000 minutes. The Walking Book Club began this month and the ten adult participants walked a one-mile loop around the neighborhood and talked about books they were reading for the summer. The LA County Beekeepers Association hosted a program for twelve attendees in which they presented about the life cycle and physical anatomy of bees as well as how honey is made. And patrons tested their zero waste knowledge skills as they learned about sustainability and the Library’s compost station during the Sustainable Skills program. As part of the International Film Program, there was a showing of the United Kingdom film, for fourteen adults. CraftABLE kits containing materials to make a bumblebee craft were distributed to six patrons. Bookish participants discussed Sweet Bean Paste by Durian Sakegawa. The Library will also partner with Los Angeles County Library in July and take part in the One Book, One County program, where participating communities will read and discuss L.A. Weather by Maria Amparo Escandon tells the story of a Mexican family living in Los Angeles during a drought. English Conversation Class ended on June 6 and will resume September 9. Over the past nine months, there have been 364 student visits dedicating 1094 hours to the program. Smart Squad supported fifteen patrons with technical inquiries and Memory Lab workshops, instructed six patrons on how to use specialized equipment to digitize their memories. There was a Pocket Terrarium event in which eleven teens created small habitats with glass terrarium bowls, rocks, moss, Pokémon figurines, and other supplies. Additionally, attendees watched Pokémon episodes and took photographs of their finished creations. Teens also participated in a photo scavenger hunt inside the library and deciphered close-up photos of items to claim a treasure chest filled with stickers and other goodies. There were four chests claimed in June. Children’s Services staff hosted eight weekly school age programs with 270 kids in attendance. The programs included and Exploratorium which provided hands-on STEAM activities for children, Bookworm and Wild Reader Book Talks that offered book discussion and activities for kids as well as the Recycled Art Lab which encouraged children to create artwork from recyclable materials. There were seven early literacy programs offered this month with 343 children and their caregivers in attendance. Performer Michael Rayner entertained 191 children and their families by juggling various odd objects, including a giant tennis racket and bowling ball. Musician Ralph Covert provided an evening Kid Concert for 71 attendees on the Library’s west lawn. OUTREACH AND ENGAGEMENT Staff tended a booth at two Summer Concert and Movie events hosted by the Recreation Department, distributing information about summer programs as well as Library resources. The Children’s librarian ended the school year by presenting to all Camino Grove Elementary second grade students, Holly Avenue Elementary third graders, as well as at a Holly Avenue student assembly to share about the Library’s Summer at Arcadia Public Library reading program. She also visited Recreation Department Fun N Play sites at Camino Grove and Longley Way Elementary and provided storytime programs for 64 children. The Library also provided 245 paperback books and incentive containers to help facilitate off-site summer reading programs at each site. The Library has also partnered with four local preschools, including Arcadia Community Preschool, Arcadia Early Learning Center, Arcadia Episcopal Church, Kathy Kredel Preschool, to facilitate summer reading programs at their locations. COLLECTIONS The History librarian provided a researcher with access to the Citywide Historic Resource Survey, city directories, realtor files, and general documents about racial covenants and restrictions in the Highlands area, to help determine the historic landmark status of a house in Arcadia. Retired annuitant cataloguer Kathy Meacham is currently cataloging the Gilb Museum adult book collection as well as new adult nonfiction and teen materials. Cataloguing and Acquisition Services staff is updating the catalog records for the juvenile graphic novel collection as well as weeding and updating the adult career collection. The number of items cataloged was slightly lower than usual due to materials ordering for the 2023-2024 fiscal year ending in May. There were shifts in collection shelving in June, including adult graphic novels, adult manga, English Language Learning collection, and International Language DVDs. TECHNOLOGY Information Systems is working with City IT to upgrade Switch Stack cabling that provides access to the Internet. There were 5,068 visits to the Library Catalog, local web documents and online databases. There were 2,773 unique visitors and 4,613 visits to the Library home page. There were 4,040 unique public Wi-Fi users, and a total of 4.3TB of data downloaded and uploaded during the month. FACILITIES On June 14 contract plumbing services returned to the Library to address a sewer pipe break in the basement. The break caused significant water damage to the staff lounge and Friends of the Library storage space. A restoration company visited the Library, removed the soiled items, then cleaned and disinfected the areas. Fans were placed in the basement for two weeks to remove existing moisture from the space. Public Works staff reviewed building plans to determine where there might be stoppages and did a thorough cleanout on the east side of the Library (near Study Room 1) to flush the clean out valve located in that area. STAFFING Recruitment is underway to fill the Aide vacancies. VOLUNTEERISM Summer teen volunteers underwent training and began their shifts. They provided 777.25 dedicated service hours distributing incentives at the Rewards tables, preparing craft materials for special programs, assisting with set up, oversight, and clean up at special events, as well as helping other sections with various tasks. Account Services volunteers contributed thirteen hours. STAFF TRAINING Staff attended a Workplace Violence Prevention Plan training on June 27 in compliance with California State Labor Code Sections 6401.7 and 6401.9. The labor Code requires the City to establish a workplace violence prevention plan by July 1. In addition, staff attended a workplace Organics Recycling. SAFETY On June 28, a fight ensued between two adult patrons. Police were called to mitigate the situation. . PENTAMATION ENTERPRISES INC. PAGE NUMBER: 1 DATE: 07/06/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:02:21 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 13/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 494,100.00 .00 .00 438,504.68 55,595.32 88.75 4015 ALLOWANCES 1,300.00 .00 .00 1,049.94 250.06 80.76 4021 LONGEVITY PAY 4,600.00 .00 .00 2,626.76 1,973.24 57.10 4030 PART-TIME PERS ONLY .00 .00 .00 220.10 -220.10 .00 4032 PART-TIME NON-PERS 24,500.00 .00 .00 19,356.31 5,143.69 79.01 4241 P.E.R.S 104,300.00 .00 .00 89,848.11 14,451.89 86.14 4242 NON-PERSABLE COMPENSATIO 1,700.00 .00 .00 1,813.85 -113.85 106.70 4244 MEDICAL/DENTAL INSURANCE 62,600.00 .00 .00 25,784.17 36,815.83 41.19 4245 LONG TERM DISABILITY 400.00 .00 .00 189.78 210.22 47.45 4247 LIFE INSURANCE 1,100.00 .00 .00 1,050.46 49.54 95.50 4250 FICA/HOSPITAL INSURANCE 7,600.00 .00 .00 6,862.25 737.75 90.29 4299 VACANCY RATE -21,100.00 .00 .00 .00 -21,100.00 .00 TOTAL SALARIES & BENEFITS 681,100.00 .00 .00 587,306.41 93,793.59 86.23 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 7,200.00 .00 .00 5,584.63 1,615.37 77.56 5115 PROGRAM EXPENSES 8,600.00 .00 .00 7,348.35 1,251.65 85.45 5125 PRINT SHOP 6,600.00 620.71 335.35 6,186.51 78.14 98.82 5230 BUILDING AND GROUNDS 19,300.00 .00 .00 13,035.01 6,264.99 67.54 TOTAL SUPPLIES 41,700.00 620.71 335.35 32,154.50 9,210.15 77.91 1ST SUBTOTAL-6000 OPERATING EXPENSES 6160 CONTRACT SERVICES 362,800.00 804.68 56,790.15 274,841.77 31,168.08 91.41 6210 TELEPHONE 23,500.00 .00 .00 5,952.55 17,547.45 25.33 6310 MILEAGE 400.00 .00 .00 122.07 277.93 30.52 6505 GENERAL LIABILITY 79,100.00 .00 .00 79,100.00 .00 100.00 6507 WORKERS’ COMPENSATION 55,700.00 .00 .00 55,700.00 .00 100.00 6611 ELECTRIC 177,000.00 .00 .00 165,980.71 11,019.29 93.77 6612 GAS 21,200.00 .00 .00 9,657.02 11,542.98 45.55 6614 WATER 2,100.00 .00 .00 4,278.72 -2,178.72 203.75 6730 OFFICE EQUIPMENT 12,600.00 .00 .00 7,859.69 4,740.31 62.38 6750 VEHICLE MAINTENANCE 1,900.00 .00 .00 1,441.44 458.56 75.87 6751 VEHICLE FUEL USAGE 500.00 .00 .00 439.74 60.26 87.95 6752 VEHICLE 3RD PARTY SVC 200.00 .00 .00 .00 200.00 .00 6760 BUILDING REPAIR & MAINT 10,000.00 .00 .00 3,152.17 6,847.83 31.52 6930 MEMBERSHIP & PUBLICATION 5,700.00 .00 .00 5,728.25 -28.25 100.50 6940 OFFICIAL MEETINGS 11,700.00 .00 .00 164.00 11,536.00 1.40 6960 EQUIPMENT REPLACEMENT 97,200.00 .00 .00 32,678.44 64,521.56 33.62 6970 TRAINING 8,700.00 .00 .00 6,058.37 2,641.63 69.64 6971 TUITION REIMBURSEMENT 4,100.00 .00 .00 4,126.00 -26.00 100.63 6977 EMPLOYEE SUPPORT 3,200.00 208.15 .00 2,693.80 506.20 84.18 TOTAL OPERATING EXPENSES 877,600.00 1,012.83 56,790.15 659,974.74 160,835.11 81.67 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 81,200.00 .00 .00 .00 81,200.00 .00 TOTAL MISCELLANEOUS 81,200.00 .00 .00 .00 81,200.00 .00 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2 DATE: 07/06/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:02:21 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 13/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-7000 MISCELLANEOUS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD TOTAL LIBRARY-ADMIN 1,681,600.00 1,633.54 57,125.50 1,279,435.65 345,038.85 79.48 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3 DATE: 07/06/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:02:21 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 13/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015602 LIBRARY-INFORMATION SYSTE 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 60,700.00 .00 .00 59,749.49 950.51 98.43 4021 LONGEVITY PAY .00 .00 .00 525.25 -525.25 .00 4032 PART-TIME NON-PERS 53,400.00 .00 .00 48,680.58 4,719.42 91.16 4241 P.E.R.S 12,200.00 .00 .00 11,905.50 294.50 97.59 4244 MEDICAL/DENTAL INSURANCE 6,700.00 .00 .00 6,581.52 118.48 98.23 4245 LONG TERM DISABILITY 100.00 .00 .00 54.42 45.58 54.42 4247 LIFE INSURANCE 100.00 .00 .00 52.56 47.44 52.56 4250 FICA/HOSPITAL INSURANCE 900.00 .00 .00 1,563.34 -663.34 173.70 4299 VACANCY RATE -2,400.00 .00 .00 .00 -2,400.00 .00 TOTAL SALARIES & BENEFITS 131,700.00 .00 .00 129,112.66 2,587.34 98.04 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 500.00 .00 .00 255.72 244.28 51.14 TOTAL SUPPLIES 500.00 .00 .00 255.72 244.28 51.14 1ST SUBTOTAL-6000 OPERATING EXPENSES 6730 OFFICE EQUIPMENT 6,700.00 .00 .00 2,249.73 4,450.27 33.58 TOTAL OPERATING EXPENSES 6,700.00 .00 .00 2,249.73 4,450.27 33.58 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 8,700.00 .00 .00 .00 8,700.00 .00 TOTAL MISCELLANEOUS 8,700.00 .00 .00 .00 8,700.00 .00 TOTAL LIBRARY-INFORMATION SYS 147,600.00 .00 .00 131,618.11 15,981.89 89.17 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4 DATE: 07/06/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:02:21 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 13/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015603 LIBRARY-SHELVING MGMT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES .00 .00 .00 1,652.19 -1,652.19 .00 4030 PART-TIME PERS ONLY .00 .00 .00 3,903.36 -3,903.36 .00 4032 PART-TIME NON-PERS 133,500.00 .00 .00 89,896.98 43,603.02 67.34 4241 P.E.R.S .00 .00 .00 795.63 -795.63 .00 4250 FICA/HOSPITAL INSURANCE .00 .00 .00 1,383.87 -1,383.87 .00 TOTAL SALARIES & BENEFITS 133,500.00 .00 .00 97,632.03 35,867.97 73.13 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 4,900.00 .00 .00 3,857.65 1,042.35 78.73 TOTAL SUPPLIES 4,900.00 .00 .00 3,857.65 1,042.35 78.73 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 200.00 .00 .00 .00 200.00 .00 TOTAL MISCELLANEOUS 200.00 .00 .00 .00 200.00 .00 TOTAL LIBRARY-SHELVING MGMT 138,600.00 .00 .00 101,489.68 37,110.32 73.22 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 5 DATE: 07/06/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:02:21 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 13/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015604 LIBRARY-ACCOUNT SERVICES 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 232,700.00 .00 .00 224,291.09 8,408.91 96.39 4011 SPECIALIST PAY .00 .00 .00 720.00 -720.00 .00 4018 RIDE SHARE .00 .00 .00 57.75 -57.75 .00 4021 LONGEVITY PAY .00 .00 .00 1,218.66 -1,218.66 .00 4032 PART-TIME NON-PERS 53,400.00 .00 .00 11,483.74 41,916.26 21.51 4241 P.E.R.S 46,900.00 .00 .00 45,613.77 1,286.23 97.26 4244 MEDICAL/DENTAL INSURANCE 60,100.00 .00 .00 55,811.45 4,288.55 92.86 4245 LONG TERM DISABILITY 500.00 .00 .00 267.68 232.32 53.54 4247 LIFE INSURANCE 300.00 .00 .00 258.42 41.58 86.14 4250 FICA/HOSPITAL INSURANCE 3,400.00 .00 .00 3,634.06 -234.06 106.88 4299 VACANCY RATE -10,300.00 .00 .00 .00 -10,300.00 .00 TOTAL SALARIES & BENEFITS 387,000.00 .00 .00 343,356.62 43,643.38 88.72 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 4,000.00 .00 .00 4,302.33 -302.33 107.56 TOTAL SUPPLIES 4,000.00 .00 .00 4,302.33 -302.33 107.56 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 29,500.00 .00 .00 .00 29,500.00 .00 TOTAL MISCELLANEOUS 29,500.00 .00 .00 .00 29,500.00 .00 TOTAL LIBRARY-ACCOUNT SERVICE 420,500.00 .00 .00 347,658.95 72,841.05 82.68 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 6 DATE: 07/06/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:02:21 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 13/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015605 LIBRARY-CHILDREN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 292,100.00 .00 .00 267,169.07 24,930.93 91.46 4011 SPECIALIST PAY 1,000.00 .00 .00 1,000.00 .00 100.00 4018 RIDE SHARE .00 .00 .00 57.75 -57.75 .00 4021 LONGEVITY PAY 2,900.00 .00 .00 2,689.58 210.42 92.74 4032 PART-TIME NON-PERS .00 .00 .00 238.02 -238.02 .00 4241 P.E.R.S 61,800.00 .00 .00 56,855.33 4,944.67 92.00 4244 MEDICAL/DENTAL INSURANCE 53,500.00 .00 .00 40,847.65 12,652.35 76.35 4245 LONG TERM DISABILITY 500.00 .00 .00 222.33 277.67 44.47 4247 LIFE INSURANCE 300.00 .00 .00 214.62 85.38 71.54 4250 FICA/HOSPITAL INSURANCE 4,300.00 .00 .00 4,027.14 272.86 93.65 4299 VACANCY RATE -12,500.00 .00 .00 .00 -12,500.00 .00 TOTAL SALARIES & BENEFITS 403,900.00 .00 .00 373,321.49 30,578.51 92.43 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 3,200.00 .00 .00 3,138.89 61.11 98.09 5115 PROGRAM EXPENSES 1,200.00 .00 .00 1,036.77 163.23 86.40 TOTAL SUPPLIES 4,400.00 .00 .00 4,175.66 224.34 94.90 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 65,000.00 6,841.37 .00 62,221.45 2,778.55 95.73 6923 ELECTRONIC RESOURCES 16,800.00 3,013.33 .00 16,800.00 .00 100.00 TOTAL OPERATING EXPENSES 81,800.00 9,854.70 .00 79,021.45 2,778.55 96.60 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 50,800.00 .00 .00 .00 50,800.00 .00 TOTAL MISCELLANEOUS 50,800.00 .00 .00 .00 50,800.00 .00 TOTAL LIBRARY-CHILDREN 540,900.00 9,854.70 .00 456,518.60 84,381.40 84.40 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 7 DATE: 07/06/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:02:21 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 13/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015607 LIBRARY-TECHNICAL 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 313,300.00 .00 .00 313,515.32 -215.32 100.07 4018 RIDE SHARE .00 .00 .00 52.25 -52.25 .00 4021 LONGEVITY PAY 6,000.00 .00 .00 6,829.50 -829.50 113.83 4241 P.E.R.S 69,100.00 .00 .00 69,225.89 -125.89 100.18 4244 MEDICAL/DENTAL INSURANCE 53,500.00 .00 .00 48,904.62 4,595.38 91.41 4245 LONG TERM DISABILITY 500.00 .00 .00 272.10 227.90 54.42 4247 LIFE INSURANCE 300.00 .00 .00 262.80 37.20 87.60 4250 FICA/HOSPITAL INSURANCE 4,600.00 .00 .00 4,678.12 -78.12 101.70 4299 VACANCY RATE -13,400.00 .00 .00 .00 -13,400.00 .00 TOTAL SALARIES & BENEFITS 433,900.00 .00 .00 443,740.60 -9,840.60 102.27 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 19,100.00 28.84 .00 15,461.96 3,638.04 80.95 TOTAL SUPPLIES 19,100.00 28.84 .00 15,461.96 3,638.04 80.95 1ST SUBTOTAL-6000 OPERATING EXPENSES 6921 BIBLIOGRAPHIC UTILITIES 35,500.00 .00 1,694.23 32,977.77 828.00 97.67 6922 LIBRARY MATERIALS 9,000.00 .00 .00 9,000.00 .00 100.00 TOTAL OPERATING EXPENSES 44,500.00 .00 1,694.23 41,977.77 828.00 98.14 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 52,200.00 .00 .00 .00 52,200.00 .00 TOTAL MISCELLANEOUS 52,200.00 .00 .00 .00 52,200.00 .00 TOTAL LIBRARY-TECHNICAL 549,700.00 28.84 1,694.23 501,180.33 46,825.44 91.48 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 8 DATE: 07/06/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:02:21 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 13/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015608 LIBRARY-ADULT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 374,300.00 .00 .00 274,952.82 99,347.18 73.46 4011 SPECIALIST PAY 1,000.00 .00 .00 280.00 720.00 28.00 4014 VACATION SELL BACK 4,600.00 .00 .00 .00 4,600.00 .00 4021 LONGEVITY PAY 4,400.00 .00 .00 2,689.92 1,710.08 61.13 4032 PART-TIME NON-PERS .00 .00 .00 20,193.62 -20,193.62 .00 4241 P.E.R.S 80,500.00 .00 .00 58,097.05 22,402.95 72.17 4244 MEDICAL/DENTAL INSURANCE 60,100.00 .00 .00 41,324.83 18,775.17 68.76 4245 LONG TERM DISABILITY 500.00 .00 .00 221.87 278.13 44.37 4247 LIFE INSURANCE 300.00 .00 .00 214.62 85.38 71.54 4250 FICA/HOSPITAL INSURANCE 5,600.00 .00 .00 4,096.49 1,503.51 73.15 4299 VACANCY RATE -15,900.00 .00 .00 .00 -15,900.00 .00 TOTAL SALARIES & BENEFITS 515,400.00 .00 .00 402,071.22 113,328.78 78.01 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 7,100.00 .00 .00 6,223.84 876.16 87.66 5115 PROGRAM EXPENSES 2,000.00 183.02 .00 1,160.13 839.87 58.01 TOTAL SUPPLIES 9,100.00 183.02 .00 7,383.97 1,716.03 81.14 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 150,300.00 4,848.41 .00 134,670.03 15,629.97 89.60 6923 ELECTRONIC RESOURCES 101,700.00 1,119.55 .00 101,298.81 401.19 99.61 TOTAL OPERATING EXPENSES 252,000.00 5,967.96 .00 235,968.84 16,031.16 93.64 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 52,800.00 .00 .00 .00 52,800.00 .00 TOTAL MISCELLANEOUS 52,800.00 .00 .00 .00 52,800.00 .00 TOTAL LIBRARY-ADULT 829,300.00 6,150.98 .00 645,424.03 183,875.97 77.83 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 9 DATE: 07/06/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:02:21 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 13/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015640 PASSPORT PROCESSING 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES .00 .00 .00 1,051.96 -1,051.96 .00 4030 PART-TIME PERS ONLY .00 .00 .00 22,078.74 -22,078.74 .00 4032 PART-TIME NON-PERS 46,400.00 .00 .00 5,775.66 40,624.34 12.45 4241 P.E.R.S .00 .00 .00 4,618.73 -4,618.73 .00 4250 FICA/HOSPITAL INSURANCE 400.00 .00 .00 419.13 -19.13 104.78 4299 VACANCY RATE -800.00 .00 .00 .00 -800.00 .00 TOTAL SALARIES & BENEFITS 46,000.00 .00 .00 33,944.22 12,055.78 73.79 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 12,300.00 .00 .00 4,997.08 7,302.92 40.63 TOTAL SUPPLIES 12,300.00 .00 .00 4,997.08 7,302.92 40.63 TOTAL PASSPORT PROCESSING 58,300.00 .00 .00 38,941.30 19,358.70 66.79 TOTAL GENERAL FUND 4,366,500.00 17,668.06 58,819.73 3,502,266.65 805,413.62 81.55 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 10 DATE: 07/06/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:02:21 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 13/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-619 EQUIPMENT REPLACEMENT FUND/DIVISION-6195601 EQUIP REPLACE/LIB-ADMIN 1ST SUBTOTAL-8000 CAPITAL OUTLAY PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 8301 OFFICE MACH & FURNITURE 9,000.00 .00 .00 351.61 8,648.39 3.91 8302 COMPUTER EQUIP & SOFTWAR 54,400.00 .00 .00 14,290.92 40,109.08 26.27 8305 OFFICE EQUIPMENT 7,600.00 .00 .00 3,220.24 4,379.76 42.37 TOTAL CAPITAL OUTLAY 71,000.00 .00 .00 17,862.77 53,137.23 25.16 TOTAL EQUIP REPLACE/LIB-ADMIN 71,000.00 .00 .00 17,862.77 53,137.23 25.16 TOTAL EQUIPMENT REPLACEMENT 71,000.00 .00 .00 17,862.77 53,137.23 25.16 TOTAL REPORT 4,437,500.00 17,668.06 58,819.73 3,520,129.42 858,550.85 80.65 DATE: June 18, 2024 TO: Honorable Mayor and City Council FROM: Darlene Bradley, Director of Library and Museum Services SUBJECT: PURCHASE ORDER WITH OCLC, INC. FOR BIBLIOGRAPHIC SERVICES AND METADATA IN AN AMOUNT NOT TO EXCEED $33,800 CEQA: Not A Project Recommendation: Approve SUMMARY It is recommended that the City Council approve a purchase order for bibliographic services and metadata from OCLC, Inc. in an amount not to exceed $33,800. Sufficient funds are available in the City’s Fiscal Year 2024-25 Operating Budget. BACKGROUND The Arcadia Public Library uses the services of OCLC, Inc. (“OCLC”) as the supplier of metadata for its public catalog as well as maintaining a record of its 200,000 items, used in providing Inter-Library Loan services to the public. OCLC is a nonprofit cooperative organization that maintains a database of the collections of 30,000 member libraries , which is continually updated to enhance accuracy and completeness. DISCUSSION The estimated annual cost of $33,800 for OCLC’s services is based on historical usage. Searching for and downloading metadata in OCLC's database is tracked by time spent and the number of records displayed and downloaded. The average cost of cataloging an item is approximately $2.45, although there is a range for individual items based on complexity. In addition to the cost for cataloging and metadata, there is a fee of $765 per year, for an online product that helps staff select the appropriate Dewey Decim al number for added items. There is also an additional annual cost for searching for and requesting Inter-Library loan items of approximately $0.75, which is in addition to regular searching costs (which vary depending on complexity), and postage costs for returning items to lending libraries. Patrons pay a $5.00 fee for requesting an Inter -library loan item, which helps defray the cost of providing this service. Purchase Order with OCLC, Inc. for Bibliographic Services and Metadata June 18, 2024 Page 2 of 2 Use of high-quality metadata is vital to connecting patrons with the Library’s collections. OCLC membership also greatly expands the range of holdings available from other libraries, so Arcadia Library patrons can request loans through the Library’s Inter -Library Loan Service. It is recommended that the City Council approve a purchase order for bibliographic services and metadata from OCLC, Inc. in an amount not to exceed $33,800. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment. FISCAL IMPACT The Purchase Order request is for $33,800. Sufficient funds have been approved in the Library’s FY 2024-25 Operating Budget for this purchase. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with OCLC, Inc. for Bibliographic Services and Metadata in an amount not to exceed $33,800. DATE: June 18, 2024 TO: Honorable Mayor and City Council FROM: Darlene Bradley, Director of Library and Museum Services SUBJECT: PURCHASE ORDER WITH OVERDRIVE, INC. FOR EBOOKS, EMAGAZINES, DIGITAL AUDIOBOOKS, AND STREAMING VIDEOS IN AN AMOUNT NOT TO EXCEED $90,000 CEQA: Not a Project Recommendation: Approve SUMMARY It is recommended that the City Council approve a Purchase Order for electronic books, electronic magazines, digital audiobooks, and streaming videos from OverDrive, Inc., in an amount not to exceed $90,000. Sufficient funds are available in the City’s Fiscal Year 2024-25 Operating Budget for this purchase. BACKGROUND Since 2011, the Arcadia Public Library has utilized the services of OverDrive, Inc. to provide patrons with access to electronic books, digital audiobooks, and streaming videos. OverDrive, Inc. is the leading distributor of these materials to libraries. Ti tles purchased through Overdrive are available to the Library’s patrons on computers, tablets, eReaders, or smartphones. DISCUSSION The Library has access to OverDrive, Inc. through its membership in the company’s group of local library customers, the Southern California Digital Library Consortium, which combines the digital collections of 25 member libraries to provide added selection for patrons. The Library also adds to its collection in the Consortium by purchasing individual electronic books, digital audiobooks, and digital videos from OverDrive , Inc. These titles include current best-sellers, older classic titles, and titles for adults, teens, and children. Spending for these items has been growing annually due to the increasing popularity of the digital format and usage by Library patrons. Total spending for OverDrive is projected Purchase Order with OverDrive, Inc. for Digital Materials June 18, 2024 Page 2 of 2 to reach $90,000 during the next year and sufficient funding has been allocated in the budget for Fiscal Year 2024-25. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment. FISCAL IMPACT The requested Purchase Order is for $90,000 for FY 2024-25. Sufficient funds have been approved in the City’s FY 2024-25 Operating Budget for this expense. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with OverDrive, Inc. for eBooks, eMagazines, digital audiobooks, and streaming videos, in an amount not to exceed $90,000. DATE: June 18, 2024 TO: Honorable Mayor and City Council FROM: Darlene Bradley, Director of Library and Museum Services SUBJECT: PURCHASE ORDER WITH TSAI FONG FOR INTERNATIONAL LANGUAGE MATERIALS IN AN AMOUNT NOT TO EXCEED $35,000 CEQA: Not a Project Recommendation: Approve SUMMARY It is recommended that the City Council approve a Purchase Order with Tsai Fong for Chinese language materials, in an amount not to exceed $35,000. Sufficient funds are available in the City’s Fiscal Year 2024-25 Operating Budget to support this purchase. DISCUSSION Tsai Fong provides certain international language titles at a discounted price. This vendor provides English translation titles and invoices necessary to purchase titles in Chinese, Vietnamese, and Korean. Although the Arcadia Public Library uses other vendors for international languages, Tsai Fong includes many popular international titles and authors, and provides cataloging records not found with other vendors. For this reason, Tsai Fong is a sole-source supplier for the City, providing this important feature to assist with cataloging. The estimated cost for these materials in Fiscal Year 2024-25 is $35,000. Sufficient funds are available in the City’s Fiscal Year 2024-25 Operating Budget. Therefore, it is recommended that the City Council approve this purchase order with Tsai Fong. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment. Purchase Order with Tsai Fong for International Language Materials June 18, 2024 Page 2 of 2 FISCAL IMPACT The purchase order request is for $35,000. Sufficient funds have been budgeted in the City’s Fiscal Year 2024-25 General Fund Operating Budget. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Tsai Fong for international language materials in an amount not to exceed $35,000. 21 Ice Cream Social Auditorium 3:30-5 pm Bookish Conf. Room 10 AM International Film Program Auditorium 6PM Adult & Teen Services Calendar of Events August 2024 Mon Tues 87 Smart Squad Teen Central 10 AM– 12 PM Smart Squad Teen Central 10 AM– 12 PM Sign up for our eNewsletters to stay informed about Library events, staff picks, reading recommendations, & more! Link available on our homepage. Photo Release: All participants in Library programs, events, & classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. * = Registration required 1 3 96 20 105 13 15 17 27 30 24192223 12 29 Wed Thurs Fri Sat Smart Squad Teen Central 10 AM– 12 PM 26 Smart Squad Teen Central 10 AM– 12 PM 2 16 3128 14 Smart Squad Teen Central 10 AM– 12 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Calligraphy 101 Auditorium 7PM Memory Lab Workshop Memory Lab 10 AM - 2 PM Memory Lab Workshop Memory Lab 10 AM - 2 PM Memory Lab Workshop Memory Lab 10 AM - 2 PM Memory Lab Workshop Memory Lab 10 AM - 2 PM Memory Lab Workshop Memory Lab 10 AM - 2 PM CraftABLE Kits Available Monday, August 5 Adult & Teen Services Desk August‘s theme is DIY Seed Packets! Bring your completed seed pack to the Adult & Teen Desk for free flower seeds! Take- home craft kits for Adults with Intellectual, Cognitive, and/or Developmental Disabilities! Available while supplies last. International Film Program: THE MAN IN THE HAT Wednesday, August 21 at 6 PM Cay Mortenson Auditorium Join us for a movie, snacks provided! Synopsis: The Man in the Hat goes on a road trip through France in a Fiat 500. He is chased by five men in a Citroen Dyane. Or is he? Adults, 18+. No registration. Bookish Redhead by the Side of the Road by Anne Tyler Tuesday, August 27 at 10AM Library Conference Room Join us for a fun and lively discussion! Synopsis: Micah's story of being jarred out of a fear-based, inert, complacent existence, and realizing that his very structured existence has left him feeling empty, lonely, and wanting more. But there are reasons why he became the defended creature he is. Smart Squad Every Saturday from 10 AM- 12 PM Teen Central Technology assistance & device help at the Library. You have technology questions, we have answers! Drop-in, no registration. Teen Zone Monday– Thursday Starts Thursday, August 15 *unless noted otherwise 3:30 PM – 6 PM Cay Mortenson Auditorium Arcadia Public Library 20 W Duarte Road Arcadia, CA, 91006 www.arcadiaca.gov/library Call: 1.626.821.5569 Calligraphy 101 Thursday, August 15, 2024 at 7PM Cay Mortenson Auditorium Looking to start a new hobby? come to calligraphy 101 and learn how to write in calligraphy with guided practices! supplies provided. available while supplies last. register at the Adult & Teen services desk or call 626-821-5569.Teen Ice Cream Social Wednesday, August 14 3:30 PM - 5:00 PM Cay Mortenson Auditorium The library missed you! Add to the excitement of your first day back to school with popsicles, tabletop games, and friends from 3:30 - 5:00 PM in the Cay Mortenson Auditorium. This is a teen-only event! Community Memory Lab Workshop Every Saturday from 10 AM - 2 PM Community Memory Lab Learn how to digitize your photos, documents, VHS, audio cassettes, slides & negatives, and 8 mm film. Bring your own SD card for 8 mm film or USB drive for other media. Registration required. Adult & Teen Services Calendar of Events August 2024 Join us for a special Bookish program where we read LA County’s One Book, One County’s book L.A. Weather! We will be having two Bookish programs in July so that everyone will have a chance to share their thoughts on the book! Light refreshments will be provided! Tuesday, July 16 at 10AM Thursday, July 18 at 7PM Library Board Room ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PM L.A. Weather by María Amparo Escandón Follow the Alvarado family as they wrestle with impending evacuations, secrets, deception, and betrayal, and their toughest decision yet: whether to stick together or burn it all down. C O N N E C T W I T H U S O N L I N E ! Bookish Summer at Arcadia Public Library2024 ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PM June 1 - July 27, 2024 One Book, One County is a community reading program bringing together 18 library districts in Los Angeles County! From June 1 - July 27, 2024, all participating libraries will be reading and discussing L.A. Weather by María Amparo Escandón. This community reading program fosters collaboration, education, and conversation across our county and emphasizes the power of connected libraries to create connected communities. To learn more about this year’s book and other participating libraries, visit LACountyLibrary.org/onebook to learn more. C O N N E C T W I T H U S O N L I N E ! J O I N T H E L A R G E S T B O O K C L U B I N L .A . Bookish Summer at Arcadia Public Library2024 ICELAND (2019)ICELAND (2019)ICELAND (2019) 24 city CHINA (2008)CHINA (2008)CHINA (2008) UK (2020)UK (2020)UK (2020) the man in the hat INTERNATIONAL FILM PROGRAMINTERNATIONAL FILM PROGRAM Intended Audience 18+ AUG 21. 2024 SEP 18, 2024 a white, white day OCT 16, 2024 6 PM 2024 CAY MORTENSON AUDITORIUM 24 CITY (CHINA, 2008)1 HOUR, 52 MINUTES WHEN A FACTORY IN CHENGDU, CHINA IS DEMOLISHED TOMAKE SPACE FOR AN APARTMENT BUILDING, WORKERSREMINISCE ON THEIR EXPERIENCES AND THE IMPORTANCEOF THE FACTORY IN THEIR LIVES. International Film ProgramSynopsesaUGUST - OCTOBER 2024 Bring your dinner. We will provide snacks and drinks. . THE MAN IN THE HAT (UK, 2020)1 HOUR, 35 MINUTES THE MAN IN THE HAT GOES ON A ROAD TRIP THROUGHFRANCE IN A FIAT 500. HE IS CHASED BY FIVE MEN IN ACITROEN DYANE. OR IS HE? A WHITE, WHITE DAY (ICELAND, 2019)1 HOUR, 49 MINUTES A POLICE CHIEF SUSPECTS HIS WIFE WAS HAVING AN AFFAIRBEFORE HER DEATH. HIS EFFORTS TO SEEK THE TRUTHDEVELOP INTO AN OBSESSION THAT UPENDS HIS LIFE ANDENDANGERS HIS FAMILY. Calligraphy 101 Looking to start a new hobby? come to Calligraphy 101 and learn how to write in calligraphy with guided practices and brush pens! Thursday, August 15, 2024 7PM Cay Mortenson Auditorium SUPPLIES PROVIDED. AVAILABLE WHILE SUPPLIES LAST. REGISTER AT THE ADULT & TEEN SERVICES DESK OR CALL 626-821-5569. ARCADIA PUBLIC LIBRARY20 W. DUARTE RD., ARCADIA, CA 91006WWW.ARCADIACA.GOV/LIBRARY(626) 821-5569MONDAY - THURSDAY 10 AM - 9PMFRIDAY & SATURDAY 10 AM - 6 PM Welcome Back Ice Cream Social Welcome Back Ice Cream Social Wednesday August 14, 2024 For High school students 3:30-5:00 PM Welcome back to the library. Enjoy your first day back to school with popsicles, tabletop games, and friends. Arcadia Library Presents Arcadia Public Library 20 W. Duarte Rd. Arcadia CA 91006 (626) 821-5569 www.ArcadiaCA.gov/Library M-Th 10-9 / F-Sa 10-6 ARCADIA PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES Thursday, June 20, 2024 CALL TO ORDER: Trustee Carter called the meeting to order at 4:33 p.m. in the Library’s Conference Room. PLEDGE OF ALLEGIANCE: Trustee Carter ROLL CALL: Trustees Miriam Carter, Pardha Akalamkam, Connie Liao; City Council Liaison Michael Cao; Director Darlene Bradley; Library Services Managers Samantha Alba and Petra Morris ABSENT: Chair Elizabeth Renfrew (on vacation) PUBLIC COMMENTS: None CLOSED SESSION: Will be rescheduled. REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Akalamkam shared that he attends meetings relating to project management and invited other Trustees to attend. Trustee Liao announced that the Arcadia Chinese Association approved a donation to the Library of $1,500 for shelving, $500 for the English Conversation Class program, and $300 for children’s books. The Board members and Library staff thanked the Arcadia Chinese Association for the donation. Trustee Liao also announced that the Arcadia Chinese Association donated $5,000 to the Arcadia Unified School District for an electric score board. The Arcadia Chinese Association will also be working with the City of Arcadia and Chamber of Commerce to provide a Moon Festival event on September 14, 2024 from 5:00 p.m. to 8:00 p.m. Trustee Carter attended the Serving with a Purpose event and was impressed by the presenters and the information provided. City Council Liaison Cao apologized for missing the May Library Board meeting due to being notified that the meeting had been cancelled. Council Liaison Cao announced that there will be a Health Seminar about prostatic hyperplasia with Dr. Mark Feng on June 26, 2024. On August 10, 2024 from 9:00 a.m. to noon there will be a Community Health Fair with screenings and consultations as well as information booths. U.S. Army Surgeon General and Commanding General, Lieutenant General Mary K. Izaguirre, will be the event’s Keynote Speaker. City Council Liaison Cao will not be able to attend the July 18 Board Meeting as there will be a special City Council meeting on that day. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Items Director’s Update: Director Bradley shared that on Friday, June 14, 2024 there was an issue with sewer water and waste flooding the Library’s basement, the Friends’ storage space, and the staff lounge. On Saturday, June 15, 2024 there was a plumbing issue with the Library’s restrooms so the building closed at 5:30 p.m. On Monday, June 18, 2024, Public Works assessed the matter and building plans. They also snaked the plumbing line with a camera. It was determined that the cleanout had not been cleared for more than 30 years and the line had been clogged with grease and flushable wipes. The line would be cleared and flushed with a stream of high-powered water. Monthly Statistical Report: May 2024: There was an increase in the number of materials catalogued as ordering with the Library’s primary vendor, Baker and Taylor, ended in May. Trustee Akalamkam questioned the decrease in overdue fees. Director Bradley explained that several notifications are sent to patrons in the hopes that materials will be returned on time. This then contributes to lower overdue fines. Monthly Report Narrative: May 2024: Trustee Carter inquired about the primary materials vendor selection. Director Bradley explained that the staff considered Ingram as well as Baker and Taylor. There was concern about Ingram’s invoicing process but will still use Ingram for smaller orders as the service can provide materials with a quicker delivery time. Trustee Akalamkam added that Ingram is a big company and is more responsive. Director Bradley shared that the Library’s HVAC system has been replaced. Trustee Akalamkam asked if there had been a walkthrough to see the 3D printer and Trustee Carter confirmed there had been a walkthrough at a prior meeting. Financial Report: May 2024: Director Bradley explained that there is an increase in eBook usage and requested additional eBook and eResource funding from City Council which was approved. $10,000 will be used for adult eBooks and $9,000 will be used for children’s eBooks. Pricing for eBooks and eAudio has increased. Director Bradley had to submit the funding increase for these materials as a new program and thanked Council for the approval. Staff Update: A conditional employment offer was extended for the part-time Adult and Teen Services Principal Librarian position. Part-time Librarian, Helen Seto, began in May and Gilb Museum Education Coordinator, Lauren Porras, was also hired in the same month. Focus will now be given to filling the vacant Library Aide positions. Trustee Akalamkam inquired about Security and Director Bradley acknowledged that the new Security team has been in place for a year. The Guard is stationed at the Library entrance and sets the tone. The Security company is supportive and responsive and makes Library staff feel safe. Gilb Museum of Arcadia Heritage: Winners of the 14th Annual Photography Contest are on display at the Museum. Staff applied for and received two Getty interns for the summer. Gilb Museum staff is readying for the Summer Enrichment program series. And Dino Day will take place in August. Curator Acevedo is expecting and will go on maternity leave in July. Curator Acevedo is working with Director Bradley on a Military Banner project which will soon launch as a new program. The team is seeking a vendor for the project and surveying what other cities do. The plan is to accept up to 125 applications. The new Museum Educator Coordinator, Lauren Porras, has provided 32 class visits highlighting Arcadia history. Calendar of Activities for Adult and Teen Services: July 2024: The Walking Book Club meets every other Saturday. The International Film program continues to come together monthly. The July Bookish program will be a One Book, One County book group and will discuss L.A. Weather written by Maria Amparo Escandon. Flyers/Articles/Posters/Attachments: Director Bradley mentioned that The Covenant of Water by Abraham Verghese will be the Bookish selection discussed in September 2024 and is a fascinating read. Announcements: Director Bradley highlighted the Library’s summer reading program and encouraged Board members to participate. Library Services Manager Morris shared about outreach efforts at the Recreation Department’s Summer Concerts and Movies in the Park as well as the recruitment and assistance of summer teen volunteers. Library Services Manager Alba discussed her recent work with City contracts and upcoming team building training for staff. There was discussion about City Council Liaison Cao being misinformed that last month’s Board Meeting would not take place as there was not a quorum. Trustee Carter acknowledged that City Council Liaison Cao may not continue attending meetings as he will become the Mayor. Council Liaison Cao expressed that he has not yet determined if he will continue attending the Board meetings. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of May 16, 2024 Recommended action: Approve The motion to accept the Minutes of May 16, 2024, as written, was moved by Trustee Akalamkam, seconded by Trustee Liao, and carried on a unanimous voice vote. AYES: Trustees Carter, Akalamkam, and Liao NOES: None ABSENT: Chair Renfrew ADJOURNMENT Trustee Carter adjourned the meeting at 5:46 p.m. to July 18, 2024, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: ______________________________ _______________________________ Elizabeth Renfrew, Chair Darlene Bradley, Secretary Minutes prepared by: Petra Morris