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HomeMy WebLinkAboutItem 11a - Special Meeting Minutes of June 13, 2024, Regular Meeting Minutes June 18, 2024, and Special Meeting Minutes of July 2, 2024 ARCADIA CITY COUNCIL SPECIAL MEETING MINUTES THURSDAY, JUNE 13, 2024 CALL TO ORDER - Mayor Verlato called the Special Meeting to order at 4:00 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Cheng, Kwan, Wang, Cao, and Verlato ABSENT: None 1. PUBLIC COMMENT – No public comments were provided. 2. CALL TO POST & PRESENTATION OF COLORS Arcadia Police Department Honor Guard 3. INVOCATION Reverend John M. Scholte 4. PLEDGE OF ALLEGIANCE Arcadia Police Department Honor Guard 5. STATE OF THE CITY April A. Verlato, City of Arcadia Mayor Mayor Verlato provided a speech that highlighted Arcadia’s major accomplishments over the past year and discussed major initiatives for Arcadia’s future. 6. KEYNOTE SPEAKER Mirai Nagasu Mirai Nagasu, Keynote Speaker, provided a speech sharing her knowledge, insights, and experiences as an Olympian with the audience. The Special Meeting ended at 6:00 p.m. Linda Rodriguez City Clerk 1 06-18-2024 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, JUNE 18, 2024 CALL TO ORDER - Mayor Verlato called the Study Session to order at 6:08 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Cheng, Kwan, Wang, Cao, and Verlato ABSENT: None PUBLIC COMMENTS – No one appeared. STUDY SESSION a. Report, discussion, and direction regarding the City Council Certificate Policy. After City Council discussion, a motion was made by Mayor Pro Tem Cao, seconded by Council Member Wang, and placed on a roll call vote to amend the City Council Certificate Policy as described by City staff, and bring this item back for further discussion and ratification at a future City Council Meeting. AYES: Cao, Wang, Cheng, and Verlato NOES: Kwan ABSENT: None b. Report, discussion, and direction regarding language accessibility and translation services. It was the consensus of the City Council that this item be tabled and brought back for discussion at a future City Council Meeting. The Study Session ended at 7:02 p.m. Regular Meeting City Council Chambers, 7:00 p.m. 1. CALL TO ORDER – Mayor Verlato called the Regular Meeting to order at 7:11 p.m. 2. INVOCATION – Mohammad Ahad, Mosque of San Gabriel 3. PLEDGE OF ALLEGIANCE – Harold Chen, Boys Scout Troop 5 - Polytechnic 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Cheng, Kwan, Wang, Cao, and Verlato ABSENT: None 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Maurer reported that prior to the Regular Meeting the City Council met in a Study Session to discuss the two items listed on the posted agenda; he stated that regarding Item a. – City Council Certificate Policy, on a 4-1 vote, the City Council voted to amend the City Council 2 06-18-2024 Certificate Policy as described by City staff and bring this item back for further discussion at a future City Council Meeting. He indicated that Item b. – language accessibility and translation services, was tabled and will be brought back for consideration at a later date. 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto had nothing to report. 7. PRESENTATIONS a. Presentation of Mayor’s Certificate to Arcadia Association of Realtors 2024 President Renee Bannoura and CEO Andrew Cooper in recognition of the AAR 100th Anniversary. 8. APPPOINTMENTS a. Appointments to City Boards and Commissions. CEQA: Not a Project Recommended Action: Make Appointments City Manager Lazzaretto presented the staff report and recommended the City Council reappoint the following commission members: Angela Ayala (filled an unexpired term) to the Museum Commission for a four (4) year term ending June 30, 2028. Lula Eskander to the Human Resources Commission for a second four (4) year term ending June 30, 2028. Vincent Tsoi (filled an unexpired term) to the Planning Commission for a four (4) year term ending June 30, 2028. Roberto Ayala (filled an unexpired term) to the Recreation and Parks Commission for a four (4) year term ending June 30, 2028. Valerie Cheung to the Recreation and Parks Commission for a second four (4) year term ending June 30, 2028. A motion was made by Mayor Pro Tem Cao, seconded by Council Member Cheng, and carried on a roll call vote to reappoint the specified commission members. AYES: Cao, Cheng, Wang, and Verlato NOES: Kwan ABSENT: None Mayor Verlato conducted the nomination process. Arcadia Beautiful Commission (2 positions) Regarding the Arcadia Beautiful Commission, the City Council made the following nominations: Mayor Pro Tem Cao nominated Lisa Walton. 3 06-18-2024 Council Member Kwan nominated Daniel Malki. Mayor Verlato nominated Greg Wang. Seeing no other nominations, the City Council cast their votes as follows: Council Member Cheng – Lisa Walton and Daniel Malki Council Member Kwan – Lisa Walton and Daniel Malki Council Member Wang – Lisa Walton and Daniel Malki Mayor Pro Tem Cao – Lisa Walton and abstained for his second vote Mayor Verlato – Lisa Walton and Greg Wang As a result, Lisa Walton and Daniel Malki were appointed to the Arcadia Beautiful Commission for a four (4) year term ending June 30, 2028. Human Resources Commission (1 position) Regarding the Human Resources Commission, the City Council made the following nominations: Mayor Pro Tem Cao nominated Chang Lee. Council Member Cheng concurred. Seeing no other nominations, it was the consensus of the City Council that Chang Lee be appointed to the Human Resources Commission for a four (4) year term ending June 30, 2028. Library Board (2 positions) It was the consensus of the City Council that Hsiuchen Chen be appointed to the Library Board for a four (4) year term ending June 30, 2028, and Barbara Delphey be appointed to the Library Board to fill an unexpired term ending June 30, 2025. Senior Citizens’ Commission (2 At-Large positions) Regarding the Senior Citizens’ Commission, the City Council made the following nominations: Council Member Kwan nominated Shirley Curley. Mayor Pro Tem Cao nominated Cris Arzate and Ethel Laczko. Seeing no other nominations, the City Council cast their votes as follows: Council Member Cheng – Ethel Laczko and Cris Arzate Council Member Kwan – Shirley Curley and Cris Arzate Council Member Wang – Ethel Laczko and Cris Arzate Mayor Verlato – Ethel Laczko and Chris Arzate Mayor Pro Tem Cao – Ethel Laczko and Cris Arzate As a result, Ethel Laczko and Cris Arzate were appointed to the Senior Citizens’ Commission – At-Large position, for a two (2) year term ending June 30, 2026. Golden Age Club (1 position) Based on the Golden Age Club letter of recommendation, it was the consensus of the City Council that Cynthia Salazar be appointed to the Senior Citizens’ Commission as the Golden Age Club member, for a two (2) year term ending June 30, 2026. 4 06-18-2024 Assistance League (1 position) Based on the Assistance League letter of recommendation, it was the consensus of the City Council that Joyce McGregor be appointed to the Senior Citizens’ Commission as the Assistance League member, for a two (2) year term ending June 30, 2026. 9. PUBLIC HEARING a. Resolution No. 7577 confirming the Engineer’s Report for the levy and collection of the Arcadia Citywide Lighting District No. 1 and the associated Assessment Diagram; and ordering the levy and collection of assessments for Fiscal Year 2024-25. CEQA: Not a Project Recommended Action: Adopt Deputy Public Works Services Director Masud and Management Analyst Lopez presented the Staff Report. Mayor Verlato opened the Public Hearing. No one appeared. A motion to close the Public Hearing was made by Mayor Pro Tem Cao, seconded by Council Member Kwan, and seeing no objection, Mayor Verlato declared the Public Hearing closed. It was moved by Mayor Pro Tem Cao, seconded by Council Member Kwan, and carried on a roll call vote to adopt Resolution No. 7577 confirming the Engineer’s Report for the levy and collection of the Arcadia Citywide Lighting District No. 1 and the associated Assessment Diagram; and ordering the levy and collection of assessments for Fiscal Year 2024-25. AYES: Cao, Kwan, Cheng, Wang, and Verlato NOES: None ABSENT: None 10. PUBLIC COMMENTS Domenico Tallerico, an Arcadia resident, appeared and spoke about architectural design features that can be used to ensure public spaces are used as intended; he explained the purpose of his inclusive design features; and expressed his readiness to provide a presentation to the City Council or any interested parties. Sister Skyler Pennington, a missionary for The Church of Jesus Christ of Latter-day Saints, appeared and expressed her interest in collaborating with the City of Arcadia to provide service hours to the community; she stated that the Church has volunteered with the City of Azuza, El Monte, and Rancho Cucamonga; and indicated that she would like to meet with the City Council to discuss ways of getting involved with the community. Susan Guo, an Arcadia resident and Board Director of the Arcadia Chinese Association (“ACA”), appeared and congratulated the City Council for a successful year; she commented on the State of the City event; she reminded everyone that the ACA has collaborated with the City on various events; she expressed her disappointment over the lack of recognition the ACA received during the State of the City address; and highlighted the ACA’s past accomplishments. Connie Liao, an Arcadia resident and Arcadia Chinese Association (“ACA”) member, appeared and spoke about the importance of inclusivity and fostering a sense of belonging and appreciation; 5 06-18-2024 she thanked Mayor Verlato for her service and requested that she amend the State of the City address to recognize the Arcadia Chinese Association. Mayor Verlato addressed Ms. Guo and Ms. Liao’s comments; she thanked the Arcadia Chinese Association for their efforts and contributions to the City; and thanked Ms. Guo and Ms. Liao for attending tonight’s meeting and expressing their sentiments. Jim Romo, an Arcadia resident and Chair of the Arcadia Performing Arts Foundation, appeared and shared the history of the Arcadia Performing Arts Center; he highlighted the events scheduled for the 2024-2025 season; and indicated that the Foundation is launching a fundraising campaign to raise money for equipment upgrades. 11. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Council Member Wang provided a report on the various events that she attended or will be attending as a representative of the City. Council Member Cheng spoke about the importance of expressing appreciation to your loved ones; he expressed his gratitude to the community and his colleagues for their support and commitment to the City. Mayor Pro Tem Cao provided a report on the various events that he attended or will be attending as a representative of the City; he announced that June 14 was Flag Day and shared the significance of that day; he further announced that June 26 is the next Citywide Health Education Series – Benign Prostatic Hyperplasia: Symptoms, Diagnosis, & Treatment; and that August 10 is the City’s first Community Health Fair, encouraging everyone to attend. Council Member Kwan stated that all Board and Commission candidates and current commission members serving are qualified to serve; she provided more background on her vote during the Board and Commission reappointment process; she acknowledged Ashish Guha’s resume by highlighting his qualifications and encouraged him to apply to the Planning Commission next year. She spoke about the importance of fostering representation and diversity; and thanked Mayor Verlato for her service. Mayor Verlato thanked City staff for their efforts in coordinating the State of the City event; she expressed her gratitude to her colleagues, stating it has been a pleasure serving with them; and she requested City Council support to place an item on a future agenda to consider a $20,000 donation to the Arcadia Performing Arts Foundation. Council Member Kwan and Council Member Wang concurred with her request. She provided a report on the various events that she attended or will be attending as a representative of the City; she announced that June 29 is the Patriotic Festival and fireworks show; she noted Consent Calendar item 12c – Homeless, Drug Addiction, and Theft Reduction Act, and encouraged everyone to support the Act. In response to City Manager Lazzaretto’s inquiry, Mayor Verlato indicated that she would like to place the $20,000 donation to the Arcadia Performing Arts Foundation item on the August 20, 2024, City Council Meeting Agenda. 12. CONSENT CALENDAR a. Regular Meeting Minutes of June 4, 2024. CEQA: Not a Project Recommended Action: Approve 6 06-18-2024 b. Resolution No. 7576 adopting a list of projects for Fiscal Year 2024-25 Funded by SB 1: The Road Repair and Accountability Act of 2017. CEQA: Not a Project Recommended Action: Adopt c. Resolution No. 7578 supporting the Homelessness, Drug Addiction, and Theft Reduction Act. CEQA: Not a Project Recommended Action: Adopt d. Professional Services Agreement with Foothill Communications for radio communications services for the period of July 1, 2024, to June 30, 2027, with the option to renew for three additional one-year periods, in an amount not to exceed $164,000 over the first three-year period. CEQA: Not a Project Recommended Action: Approve e. Professional Services Agreement with Advanced Traffic Solutions for implementation of updated traffic signal timing, and controller, signal monitoring, and traffic signal upgrade support at various locations Citywide in the amount of $75,000. CEQA: Not a Project Recommended Action: Approve f. Amendment to the Professional Services Agreement with Studio Spectrum, Inc. for video production and broadcast services for City Council meetings in the amount of $35,000. CEQA: Not a Project Recommended Action: Approve g. Professional Services Agreement Extension with Phoenix Group Information Systems for parking citation, parking permit, and administrative citation processing services in an amount not to exceed $58,100. CEQA: Not a Project Recommended Action: Approve h. Contract with General Pump Company, Inc. for the removal and replacement of Baldwin Booster Pump D in the amount of $139,790, with a 10% contingency. CEQA: Exempt Recommended Action: Approve i. Amendment No. 1 to the Interagency Communications Interoperability (“ICI”) System Annual Subscriber Agreement and fees for a five-year period, in an amount not to exceed $325,000 over the five-year period. CEQA: Not a Project Recommended Action: Approve j. Purchase Order with Daniels Tire Service, Inc. for the purchase of tires and tire related services for City vehicles in an amount not to exceed $75,000. CEQA: Not a Project Recommended Action: Approve 7 06-18-2024 k. Purchase Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of one 2025 Toyota Camry in the amount of $37,469.50. CEQA: Not a Project Recommended Action: Approve l. Purchase Order with OCLC, Inc. for Bibliographic Services and Metadata in an amount not to exceed $33,800. CEQA: Not a Project Recommended Action: Approve m. Purchase Order with OverDrive, Inc. for eBooks, eMagazines, digital audiobooks, and streaming videos in an amount not to exceed $90,000. CEQA: Not a Project Recommended Action: Approve n. Purchase Order with Tsai Fong for international language materials in an amount not to exceed $35,000. CEQA: Not a Project Recommended Action: Approve o. Purchase Order increase with Galls, LLC for the purchase of Police Department uniforms in an amount not to exceed $75,000 annually, for the period of July 1, 2024, to June 30, 2027. CEQA: Not a Project Recommended Action: Approve p. Change Order to increase the Purchase Order with HCI Systems, Inc. for fire alarm and fire sprinkler, testing and repairs, and fire extinguisher re-certification, in the amount of $15,388.19. CEQA: Not a Project Recommended Action: Approve It was moved by Council Member Kwan, seconded by Council Member Wang, and carried on a roll call vote to approve Consent Calendar Items 12.a through 12.p. AYES: Kwan, Wang, Cheng, Cao, and Verlato NOES: None ABSENT: None 13. ADJOURNMENT Council Member Wang wished Council Member Cheng a happy birthday. The City Council adjourned at 8:34 p.m. to Tuesday, July 16, 2024, at 7:00 p.m. in the City Council Chambers. Linda Rodriguez City Clerk ARCADIA CITY COUNCIL SPECIAL MEETING MINUTES TUESDAY, JULY 2, 2024 CALL TO ORDER – Mayor Verlato called the Special Meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Cheng, Kwan, Wang, Cao, and Verlato ABSENT: None PUBLIC COMMENTS – No one appeared. CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: City Manager Dominic Lazzaretto, Assistant City Manager/Development Services Director Jason Kruckeberg, Interim Administrative Services Director Henry Chen, and Interim Human Resources Director Anely Williams. Employee Organizations: Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Civilian Employees Association, Arcadia Police Officers’ Association, Arcadia Firefighters’ Association, and unrepresented employees: Department Heads, Division Managers, Supervisors, and part-time employees. The Closed Session ended at 6:13 p.m. No reportable action was taken. Mayor Verlato noted for the record that all City Council Members were present for the Open Session. OPEN SESSION TO THE PUBLIC a. Resolutions approving Memorandums of Understanding establishing compensation and related benefits for represented employee groups. Resolution No. 7581 approving a Memorandum of Understanding establishing compensation and related benefits for employees represented by the Arcadia Police Civilian Employees’ Association (“APCEA”) for July 1, 2024, through June 30, 2027. CEQA: Not a Project Recommended Action: Adopt Resolution No. 7582 approving a Memorandum of Understanding establishing compensation and related benefits for employees represented by the Arcadia Police Officers’ Association (“APOA”) for July 1, 2024, through June 30, 2027. CEQA: Not a Project Recommended Action: Adopt Resolution No. 7583 approving a Memorandum of Understanding establishing compensation and related benefits for employees represented by the Arcadia Public Works Employees’ Association (“APWEA”) for July 1, 2024, through June 30, 2027. CEQA: Not a Project Recommended Action: Adopt Resolution No. 7581 approving a Memorandum of Understanding establishing compensation and related benefits for employees represented by the Arcadia Police Civilian Employees’ Association (“APCEA”) for July 1, 2024, through June 30, 2027. CEQA: Not a Project Recommended Action: Adopt A motion was made by Mayor Pro Tem Cao, seconded by Council Member Cheng, and carried on a roll call vote to adopt Resolution No. 7581 approving a Memorandum of Understanding establishing compensation and related benefits for employees represented by the Arcadia Police Civilian Employees’ Association (“APCEA”) for July 1, 2024, through June 30, 2027. AYES: Cao, Cheng, Kwan, Wang, and Verlato NOES: None ABSENT: None Resolution No. 7582 approving a Memorandum of Understanding establishing compensation and related benefits for employees represented by the Arcadia Police Officers’ Association (“APOA”) for July 1, 2024, through June 30, 2027. CEQA: Not a Project Recommended Action: Adopt Mayor Verlato expressed her concerns regarding the proposed Memorandum of Understanding for employees represented by the Arcadia Police Officers’ Association; and shared her reasons why she is opposed to the proposed Memorandum of Understanding in its current form. After City Council discussion, a motion was made by Council Member Wang, seconded by Mayor Pro Tem Cao, and carried on a roll call vote to adopt Resolution No. 7582 approving a Memorandum of Understanding establishing compensation and related benefits for employees represented by the Arcadia Police Officers’ Association (“APOA”) for July 1, 2024, through June 30, 2027. AYES: Wang, Cao, and Cheng NOES: Kwan, and Verlato ABSENT: None Resolution No. 7583 approving a Memorandum of Understanding establishing compensation and related benefits for employees represented by the Arcadia Public Works Employees’ Association (“APWEA”) for July 1, 2024, through June 30, 2027. CEQA: Not a Project Recommended Action: Adopt A motion was made by Mayor Pro Tem Cao, seconded by Council Member Wang, and carried on a roll call vote to adopt Resolution No. 7583 approving a Memorandum of Understanding establishing compensation and related benefits for employees represented by the Arcadia Public Works Employees’ Association (“APWEA”) for July 1, 2024, through June 30, 2027. AYES: Cao, Wang, and Cheng NOES: Kwan, and Verlato ABSENT: None The Special Meeting ended at 6:18 p.m. Linda Rodriguez City Clerk