HomeMy WebLinkAboutItem 11h - Purchase of a 2024 Kia TelluridePO with Allstar Kia San Bernardino
July 16, 2024
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DATE: July 16, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Carlos Aguilar, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH ALLSTAR KIA SAN BERNARDINO FOR THE
PURCHASE OF ONE 2024 KIA TELLURIDE IN THE AMOUNT OF
$51,840.98
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2023-24 Equipment Replacement Budget provides for the replacement of
one detective vehicle in the Police Department that meets the replacement criteria outlined
in the City’s Vehicle Replacement Program. To ensure that the City is receiving the most
competitive price for one 2024 Kia Telluride, a formal bid process was conducted. It is
recommended that the City Council approve a Purchase Order with Allstar Kia San
Bernardino for the purchase of one 2024 Kia Telluride, in the amount of $51,840.98.
BACKGROUND
The Fiscal Year 2023-24 Equipment Replacement Budget provides for the replacement of
one detective vehicle in the Police Department. The vehicle being replaced has been in
service for 12 years and meets the age requirement of the City’s Vehicle Replacement
Program. The vehicle being replaced is a 2012 Ford Taurus with 69,547 miles. The vehicle
is used daily by a detective for surveillance work, to perform follow up investigations, and
to drive to courthouses to provide information to the District Attorney’s office and comply
with subpoenas.
DISCUSSION
The Police Department has selected the Kia Telluride to replace the detective vehicle
because it provides ample interior cargo space, which is necessary for police gear. The
Kia Telluride is a fuel-efficient vehicle and is known to be reliable. Furthermore, since the
Kia Telluride is not traditionally associated with police operations, this vehicle has the ability
to blend in with surrounding traffic and elude detection. This vehicle has also been named
a top safety pick by the Insurance Institute for Highway Safety (“IIHS”) and was recognized
as a standout model in crash prevention.
PO with Allstar Kia San Bernardino
July 16, 2024
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A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483,
and bid packages were distributed to local vendors who provide this type of vehicle. Two
bids were received with the following results:
Bidder Location Bid Amount
Allstar Kia San Bernardino San Bernardino, CA $ 51,755.98*
Kia of Alhambra Alhambra, CA $ 53,698.37
* Corrected bid total is $51,840.98
Vendors that received bid packages but did not submit bids were contacted to determine
why they did not submit a bid. Vendors indicated that they lacked the requested vehicle in
stock, or were uninterested in bidding altogether.
Bid documents were carefully reviewed for content. During the review, it was discovered
that Allstar Kia San Bernardino’s bid was under by $85 due to a system generated error;
the correct total bid is $51,840.98. Based on this review, it has been determined that Allstar
Kia San Bernardino is still the lowest responsive bidder that meets the City’s required
vehicle specifications.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment.
FISCAL IMPACT
The total purchase cost for the 2024 Kia Telluride is $51,840.98. Funds in the amount of
$54,500 have been budgeted for the purchase of this vehicle in the Fiscal Year 2023-24
Equipment Acquisition Budget to replace one detective vehicle.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and approve a
Purchase Order with Allstar Kia San Bernardino for the purchase of one 2024 Kia
Telluride in the amount of $51,840.98.