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HomeMy WebLinkAboutItem 12d - Mobile Surveillance Trailers DATE: August 20, 2024 TO: Honorable Mayor and City Council FROM: Roy Nakamura, Chief of Police By: Amber Abeyta, Management Analyst SUBJECT: RESOLUTION NO. 7589 AMENDING THE FISCAL YEAR 2024-25 EQUIPMENT REPLACEMENT BUDGET, AUTHORIZING A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $14,570, OFFSET BY A REDUCTION IN THE ASSET SEIZURE FUND; AND APPROVING THE MASTER SAAS AND SERVICE LEVEL AGREEMENT WITH LIVEVIEW TECHNOLOGIES INC., FOR THE LEASE OF THREE MOBILE SURVEILLANCE TRAILERS THROUGH THE GOVERNOR'S OFFICE OF EMERGENCY SERVICES' CALIFORNIA 1122 PROGRAM, IN AN AMOUNT NOT TO EXCEED $106,370 CEQA: Not a Project Recommendation: Adopt and Approve SUMMARY The Police Department desires to lease three mobile surveillance trailers to enhance its presence in the community through the use of technology and equipment, creating access to real-time information. It has been determined that the mobile surveillance trailers from LiveView Technologies, Inc. best meet the City’s needs and can be leased through the Governor’s Office of Emergency Services’ (“Cal OES”) California 1122 Program, providing a significant cost savings. It is recommended that the City Council adopt Resolution No. 7589 amending the Fiscal Year 2024-25 Equipment Replacement Budget, authorizing a supplemental budget appropriation in the amount of $14,570, offset by a reduction in the Asset Seizure Fund; and approve the Master SaaS and Service Level Agreement with LiveView Technologies Inc., for the lease of three mobile surveillance trailers through the Governor’s Office of Emergency Services’ California 1122 Program, in an amount not to exceed $106,370. BACKGROUND The Police Department aims to leverage technology to enhance public safety and streamline operations. By integrating advanced tools such as real-time monitoring Mobile Surveillance Trailers August 20, 2024 Page 2 of 3 systems, officers can respond more efficiently to incidents and allocate resources where they are needed most. Equipped with state-of-the-art cameras, motion sensors, and real-time data transmission capabilities, mobile surveillance trailers can be strategically positioned in various locations to monitor and deter criminal activity. The presence of these surveillance units can also act as a deterrent by reducing the likelihood of crimes occurring in the monitored areas. By integrating these trailers into operations, the Department can improve situational awareness, ensure quicker response times, and foster a safer environment for the community. The Department has recently obtained three mobile surveillance trailers from LiveView Technologies Inc., for a three-month trial period. During the trial period it was revealed that the trailers provided exceptional clarity and coverage, significantly enhancing the Department's ability to monitor large events and high-traffic areas. Officers reported that the real-time footage allowed for quicker response times and more accurate assessments of situations as they unfolded. Additionally, the trailers' ease of setup and mobility meant they could be deployed to various locations as needed, offering a flexible solution to evolving security needs. As the trial period came to an end, the Department began evaluating the long-term benefits and costs of integrating these mobile surveillance trailers into their regular operations. The insights gained during this trial have paved the way for informed decision- making, ensuring that any future investments in technology align with the goal of maintaining a safe and secure community. DISCUSSION The Police Department desires to lease three mobile surveillance trailers from LiveView Technologies, Inc., to enhance security in specific areas and provide real time audio and video footage of potential criminal activity, problem areas and large events in the City. These trailers will be strategically positioned to maximize coverage and effectiveness, ensuring that high-risk zones receive the attention they need. The state-of-the-art equipment installed in the trailers will allow law enforcement officers to monitor situations remotely, responding swiftly to incidents as they unfold. This initiative aims not only to deter criminal activities but also to build a safer community through increased vigilance. In addition to crime prevention, the surveillance trailers will play a crucial role in managing large gatherings and public events. By providing real-time updates, the trailers will help coordinate crowd control measures, ensuring that events proceed smoothly and safely. The presence of these mobile units will reassure citizens that their safety is a top priority for the Police Department. Overall, the introduction of these surveillance trailers represents a significant step forward in modernizing the City's approach to law enforcement and community safety. Mobile Surveillance Trailers August 20, 2024 Page 3 of 3 The Department would like to lease three mobile surveillance trailers on an annual basis through the California 1122 Public Safety Procurement Program (“1122 Program”), which is led by Cal OES. This program provides the authority for State and local government entities to purchase and lease equipment from specific Federal sources, resulting in an estimated 50-85% cost savings. The 1122 Program establishes sources for non-IT commodities that have been competitively assessed, negotiated, or bid by the Federal General Services Administration (“GSA”). The advantage of utilizing the 1122 Program is that it provides the City access to the Federal Government’s large purchasing power, which generally means bigger discounts than otherwise would be available to the City. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment. FISCAL IMPACT The adopted Fiscal Year 2024-25 Budget includes $91,800 from the Equipment Replacement Fund for the leasing costs to obtain three mobile surveillance trailers; however, a one-time set-up expenditure of approximately $14,570 was not included in the budget. Therefore, a budget appropriation from the Asset Seizure Fund, in the amount of $14,570, is requested to cover the remaining cost of the lease totaling $106,370. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and adopt Resolution No. 7589 amending the Fiscal Year 2024-25 Equipment Replacement Budget, authorizing a supplemental budget appropriation in the amount of $14,570, offset by a reduction in the Asset Seizure Fund; and approving the Master SAAS and Service Level Agreement with LiveView Technologies Inc., for the lease of three mobile surveillance trailers through the Governor’s Office of Emergency Services’ California 1122 Program, in an amount not to exceed $106,370. Attachments: Resolution No. 7589 Master SAAS and Service Level Agreement 1 RESOLUTION NO. 7589 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 EQUIPMENT REPLACEMENT BUDGET, AUTHORIZING A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $14,570, OFFSET BY A REDUCTION IN THE ASSET SEIZURE FUND; AND APPROVING THE MASTER SAAS AND SERVICE LEVEL AGREEMENT WITH LIVEVIEW TECHNOLOGIES INC., FOR THE LEASE OF THREE MOBILE SURVEILLANCE TRAILERS THROUGH THE GOVERNOR'S OFFICE OF EMERGENCY SERVICES' CALIFORNIA 1122 PROGRAM, IN AN AMOUNT NOT TO EXCEED $106,370 WHEREAS, the Arcadia Police Department desires to lease three mobile surveillance trailers to enhance its presence in the community with technology and equipment by having access to real-time information; and WHEREAS, it has been determined that mobile surveillance trailers from LiveView Technologies, Inc., (“LVT Trailers”) best meets the City’s needs and can be leased through the Governor’s Office of Emergency Services’ (“Cal OES”) California 1122 Program in an amount not to exceed $106,370; and WHEREAS, a portion of the amount for the lease of the LVT Trailers was not planned for in the Police Department’s Fiscal Year 2024-25 Equipment Replacement Fund; and WHEREAS, an amendment of the Fiscal Year 2024-25 Equipment Replacement Fund authorizing a budget appropriation is needed to lease the LVT Trailers in the amount not to exceed $14,570; and WHEREAS, the budget appropriation will be offset by a reduction in the Asset Seizure Fund; and WHEREAS, $91,800 has been appropriated in the Police Department’s Fiscal Year 2024-25 Equipment Replacement budget to cover the remaining cost of the LVT EXHIBIT A – COMPENSATION Quantity Monthly Total /Unit Tax /Per Unit Unit Monthly To tal Annual Total 3 $2,680 $274.70 $2,954.70 $106,369.20