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HomeMy WebLinkAboutItem 12s - Purchase of 1500 Pickup TruckPurchase Order for 1500 Pickup Truck August 20, 2024 Page 1 of 3 DATE: August 20, 2024 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: John Corona, Utilities Superintendent SUBJECT: PURCHASE ORDER WITH SIERRA CHEVROLET OF MONROVIA FOR THE PURCHASE OF ONE 2024 CHEVROLET SILVERADO 1500 PICKUP TRUCK IN THE AMOUNT OF $53,278.92 CEQA: Not a Project Recommendation: Approve SUMMARY The Fiscal Year 2024-25 Equipment Acquisition Budget provides for the purchase of a 1/2-ton pickup truck for the Public Works Services Department (“PWSD”). To ensure that the City is receiving the most competitive price for one 2024 1/2-ton Chevrolet Silverado 1500 pickup truck, a formal bid process was conducted. Sierra Chevrolet of Monrovia submitted the lowest responsive bid. It is recommended that the City Council approve a Purchase Order with Sierra Chevrolet of Monrovia for the purchase of one 2024 Chevrolet Silverado 1500 pickup truck in the amount of $53,278.92. BACKGROUND The Fiscal Year 2024-25 Equipment Acquisition Budget provides for the purchase of one 1/2-ton pickup truck for the PWSD. The vehicle that will be replaced was used by the Utilities section of the PWSD. This vehicle has been out of service due to brake issues and other safety concerns and was listed for replacement in the City’s Vehicle Replacement Program. The vehicle scheduled for replacement is a 2009 Ford Ranger with approximately 113,740 miles. This truck was used daily for backflow inspections around the city and frequent visits to the City’s water sites for water quality monitoring. The existing unit will go to auction once replaced and auction proceeds will return to the fund of origin. The Ford Ranger will be replaced with a 2024 1/2-ton Chevrolet Silverado 1500 pickup truck which will offer additional versatility in the PWSD fleet. Purchase Order for 1500 Pickup Truck August 20, 2024 Page 2 of 3 DISCUSSION A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483, and bid packages were distributed to local vendors who provide this type of vehicle. On July 30, 2024, the City Clerk received three bids with the following results: Bidder Location Bid Amount Sierra Chevrolet of Monrovia Monrovia, CA $ 53,278.92 Courtesy Chevrolet Center Non-Responsive Penske Buick GMC Non-Responsive All bid documents were reviewed for content and the lowest bidder’s background was investigated. During the review process, staff discovered that Courtesy Chevrolet Center and Penske Buick GMC provided bids for a 2025 model year truck rather than the 2024 model year specified in the bid specifications. City staff contacted Courtesy Chevrolet Center and Penske Buick GMC to confirm the model year of the vehicle submitted in their bid, and a representative confirmed that 2025 was correct. Since the bid documents clearly stated that the request was for a 2024 model year truck, Penske Buick GMC and Courtesy Chevrolet Center bids are considered non-responsive. The City specifically bid for a 2024 model truck as it is available for immediate delivery. The 2025 model year truck is not available for six months or longer. Sierra Chevrolet of Monrovia is considered the lowest responsive bidder. Sierra Chevrolet of Monrovia’s bid was reviewed and is complete. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment. FISCAL IMPACT The total purchase cost for the 2024 Chevrolet Silverado 1500 pickup truck is $53,278.9. Sufficient funds have been budgeted in the Fiscal Year 2024-25 Equipment Replacement Budget. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Purchase Order for 1500 Pickup Truck August 20, 2024 Page 3 of 3 Order with Sierra Chevrolet of Monrovia for the purchase of one 2024 Chevrolet Silverado 1500 pickup truck in the amount of $53,278.92.