HomeMy WebLinkAboutItem 12s - Purchase of 1500 Pickup TruckPurchase Order for 1500 Pickup Truck
August 20, 2024
Page 1 of 3
DATE: August 20, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: John Corona, Utilities Superintendent
SUBJECT: PURCHASE ORDER WITH SIERRA CHEVROLET OF MONROVIA FOR
THE PURCHASE OF ONE 2024 CHEVROLET SILVERADO 1500 PICKUP
TRUCK IN THE AMOUNT OF $53,278.92
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2024-25 Equipment Acquisition Budget provides for the purchase of a
1/2-ton pickup truck for the Public Works Services Department (“PWSD”). To ensure that
the City is receiving the most competitive price for one 2024 1/2-ton Chevrolet Silverado
1500 pickup truck, a formal bid process was conducted. Sierra Chevrolet of Monrovia
submitted the lowest responsive bid.
It is recommended that the City Council approve a Purchase Order with Sierra Chevrolet
of Monrovia for the purchase of one 2024 Chevrolet Silverado 1500 pickup truck in the
amount of $53,278.92.
BACKGROUND
The Fiscal Year 2024-25 Equipment Acquisition Budget provides for the purchase of one
1/2-ton pickup truck for the PWSD. The vehicle that will be replaced was used by the
Utilities section of the PWSD. This vehicle has been out of service due to brake issues
and other safety concerns and was listed for replacement in the City’s Vehicle
Replacement Program. The vehicle scheduled for replacement is a 2009 Ford Ranger
with approximately 113,740 miles. This truck was used daily for backflow inspections
around the city and frequent visits to the City’s water sites for water quality monitoring.
The existing unit will go to auction once replaced and auction proceeds will return to the
fund of origin. The Ford Ranger will be replaced with a 2024 1/2-ton Chevrolet Silverado
1500 pickup truck which will offer additional versatility in the PWSD fleet.
Purchase Order for 1500 Pickup Truck
August 20, 2024
Page 2 of 3
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483,
and bid packages were distributed to local vendors who provide this type of vehicle. On
July 30, 2024, the City Clerk received three bids with the following results:
Bidder Location Bid Amount
Sierra Chevrolet of Monrovia Monrovia, CA $ 53,278.92
Courtesy Chevrolet Center Non-Responsive
Penske Buick GMC Non-Responsive
All bid documents were reviewed for content and the lowest bidder’s background was
investigated. During the review process, staff discovered that Courtesy Chevrolet Center
and Penske Buick GMC provided bids for a 2025 model year truck rather than the 2024
model year specified in the bid specifications. City staff contacted Courtesy Chevrolet
Center and Penske Buick GMC to confirm the model year of the vehicle submitted in their
bid, and a representative confirmed that 2025 was correct. Since the bid documents
clearly stated that the request was for a 2024 model year truck, Penske Buick GMC and
Courtesy Chevrolet Center bids are considered non-responsive. The City specifically bid
for a 2024 model truck as it is available for immediate delivery. The 2025 model year truck
is not available for six months or longer.
Sierra Chevrolet of Monrovia is considered the lowest responsive bidder. Sierra Chevrolet
of Monrovia’s bid was reviewed and is complete.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment.
FISCAL IMPACT
The total purchase cost for the 2024 Chevrolet Silverado 1500 pickup truck is $53,278.9.
Sufficient funds have been budgeted in the Fiscal Year 2024-25 Equipment Replacement
Budget.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and approve a Purchase
Purchase Order for 1500 Pickup Truck
August 20, 2024
Page 3 of 3
Order with Sierra Chevrolet of Monrovia for the purchase of one 2024 Chevrolet Silverado
1500 pickup truck in the amount of $53,278.92.