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HomeMy WebLinkAboutItem 10a - Special and Regular Meeting Minutes of August 20, 2024 1 08-20-2024 ARCADIA CITY COUNCIL AMENDED SPECIAL MEETING MINUTES TUESDAY, AUGUST 20, 2024 CALL TO ORDER – Mayor Cao called the Special Meeting to order at 5:30 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Cheng, Verlato, Wang, and Cao ABSENT: Kwan Pursuant to Government Code Section 54953(b), Council Member Verlato participated via teleconference from the Hilton Garden Inn San Francisco/Oakland Bay Bridge, 1800 Powell Street, Emeryville, CA 94608, at 5:30 p.m., and notice was properly posted as required by law. It was the consensus of the City Council to excuse Council Member Kwan from this meeting. PUBLIC COMMENTS Steve Rhee, an Arcadia resident, appeared and thanked the City Council for their support in sponsoring events throughout the City. CLOSED SESSION a. Confer with legal counsel regarding anticipated litigation. Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) Facts and Circumstances: Written threat of litigation (Government Code Section 54956.9(e)(3) The Closed Session ended at 6:15 p.m. No reportable action was taken. The City Council reconvened to a Study Session at 6:18 p.m. STUDY SESSION a. Report, discussion, and direction regarding a Community Event Sponsorship Policy. Deputy City Manager Bruno provided a PowerPoint Presentation. After City Council discussion, a motion was made by Mayor Cao, seconded by Council Member Wang, and carried on a roll call vote directing staff to bring to a future City Council Meeting, a Community Event Sponsorship Policy, with a potential budget of $100,000 that authorizes staff to review and approve sponsorship requests based upon a defined set of criteria. 2 08-20-2024 AYES: Cao, Wang, Cheng, and Verlato NOES: None ABSENT: Kwan The Special Meeting ended at 7:07 p.m. Linda Rodriguez City Clerk 1 08-20-2024 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, AUGUST 20, 2024 1. CALL TO ORDER – Mayor Cao called the Regular Meeting to order at 7:14 p.m. 2. INVOCATION – Reverend John Scholte, Arcadia Community Church 3. PLEDGE OF ALLEGIANCE – Lee Shimmin, U.S. Army Veteran and Arcadia Resident 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Cheng, Verlato, Wang, and Cao ABSENT: Kwan Pursuant to Government Code Section 54953(b), Council Member Verlato participated via teleconference from the Hilton Garden Inn San Francisco/Oakland Bay Bridge, 1800 Powell Street, Emeryville, CA 94608, at 7:00 p.m., and notice was properly posted as required by law. 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Maurer reported that prior to the Regular Meeting, the City Council met in a Special Meeting to consider the one item posted under Closed Session; and he indicated that no reportable action was taken on the Closed Session item. He further reported that the City Council conducted a Study Session to discuss a Community Event Sponsorship Policy; and stated that the City Council directed staff to bring back a Community Event Sponsorship Policy to a future meeting. 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto announced that at the request of Council Member Verlato, City Manager Item 13.c – Report and discussion to consider a donation to the Arcadia Performing Arts Foundation, was pulled from the agenda; and indicated that the item may be brought back at a later date. 7. PRESENTATIONS a. Presentation of the Water Smart Hero Awards. 8. APPPOINTMENTS a. Appointment to the Arcadia Beautiful Commission, Arcadia Museum Commission and Recreation and Parks Commission. CEQA: Not a Project Recommended Action: Make Appointments to Fill Unexpired Terms City Manager Lazzaretto presented the Staff Report and Mayor Cao conducted the nomination process. Arcadia Beautiful Commission (1 position) It was the consensus of the City Council that Uyen Wong be appointed to the Arcadia Beautiful Commission to fill an unexpired term ending June 30, 2028. 2 08-20-2024 Arcadia Museum Commission (1 position) Regarding the Arcadia Museum Commission, the City Council made the following nominations: Council Member Verlato nominated Matthew Goldsby Mayor Cao nominated Dale Carter Council Member Cheng nominated Dale Carter Council Member Wang nominated Dale Carter Seeing no other nominations, it was the consensus of the City Council that Dale Carter be appointed to the Arcadia Museum Commission to fill an unexpired term ending June 30, 2026. Recreation and Parks Commission (1 position) Regarding the Recreation and Parks Commission, the City Council made the following nominations: Council Member Verlato nominated Robert Gerber Mayor Cao nominated Matthew Goldsby Council Member Cheng nominated Matthew Goldsby Council Member Wang nominated Matthew Goldsby Seeing no other nominations, it was the consensus of the City Council that Matthew Goldsby be appointed to the Recreation and Parks Commission to fill an unexpired term ending June 30, 2027. 9. PUBLIC HEARING a. Resolution No. 7572 approving Architectural Design Review No. ADR 23-13 with a Density Bonus and Conditional Use Permit No. CUP 23-09 for a revised senior assisted living care facility (“The Ivy Arcadia”) with an addendum to the adopted Mitigated Negative Declaration under the California Environmental Quality Act (“CEQA”) at 1150 W. Colorado Boulevard. CEQA: Adopt Addendum to Previously Approved Mitigated Negative Declaration Recommended Action: Adopt Associate Planner Arreola presented the Staff Report. City Manager Lazzaretto noted for the record that the City Council received three letters from residents providing suggested improvements or opposing the project altogether, and a letter from the California Housing Defense Fund encouraging the City Council to approve the project. Mayor Cao opened the Public Hearing. Carrissa Savant introduced herself and the O&I Development team as the ‘Applicant’ and provided a presentation about the company, including an overview of the proposed project. In response to Council Member Cheng’s inquiry, Ms. Savant indicated that significant effort went into the redesign and reengineering of the building’s height to lower it an additional 3 feet; and that the team will further consider the request to lower the building’s height. In response to City Manager Lazzaretto’s inquiry, Project Architect Byron Hills explained that the highest point of the building is a small tower element at the front of the building; he indicated that most of the building and roof lines are well under 40 feet; and he emphasized that the building cannot be further reduced in height. 3 08-20-2024 In response to Council Member Cheng’s question, Mr. Hills explained that the height on the portion of the building bordering the neighborhood has already been reduced in height and cannot be furthered reduced. Council Member Wang thanked the Applicant for their commitment to provide housing for seniors and urged them to reconsider further reducing the building’s height. In response to Mayor Cao’s inquiry, Ms. Savant explained the need for assisted senior living in Arcadia. In response to Mayor Cao’s inquiries, Mr. Hills explained that the project was designed to reduce the scaling as it approached the residents’ property line; he clarified that the units on the third floor facing the residents’ property do not have balconies and windows; and that the few units that do have these features are located at the far ends to the west and north portions of the building. In response to City Manager Lazzaretto’s request, Mr. Hills explained that a Juliet Balcony is a decorative feature and not a functional balcony. Mayor Cao thanked the residents for expressing their concerns and thanked the Applicant for addressing those concerns. Mayor Cao opened Public Comment for this agenda item. Aileen Chung, Arcadia resident, appeared and provided her reasons why she is opposed to the proposed Ivy Arcadia Project. James Wheeler, Arcadia resident, appeared and expressed his concerns about the proposed project; and encouraged the Applicant and affected residents to collaborate on a design that is acceptable for everyone. Ray Gornto, Arcadia resident, appeared and expressed his concerns about the proposed project; he also expressed his frustration about the overgrown tree branches and falling leaves on his property from the project site; and stated that he hopes the Applicant will make adequate adjustments to address the residents’ concerns. Craig and Lyn Tom, Arcadia residents, appeared and expressed their concerns about the proposed project; they acknowledged the project’s potential; and indicated that they hope all parties involved will collaborate on a design acceptable for everyone. Forrest Wheeler, Arcadia resident, appeared and indicated that he supports the idea of a senior care facility, but still has concerns with the scale of the proposed project. Catherine Gornto, Arcadia resident, appeared and expressed her concerns about the proposed project; and asked that the size and height of the facility be reconsidered. In response to comments made by residents, Matt Stevenson, Chief Operating Officer for Ivy Senior Living, clarified that most of the space added to the design is designated for additional amenities to better serve Project residents; he noted that the height of the building is just over 39 feet, which is two feet higher than the project that was previously approved for this site, but is still within the allowable maximum of 40 feet for the site; he highlighted their experience with adequate facility parking and noted that valet services will be provided during large events to prevent parking overflow into nearby residential areas. Mayor Cao closed the Public Hearing. 4 08-20-2024 After discussion, a motion was made by Council Member Cheng, seconded by Council Member Verlato, and carried on a roll call vote to continue this item to the September 17, City Council Meeting, for further discussion. AYES: Cheng, Verlato, Wang, and Cao NOES: None ABSENT: Kwan City Attorney Maurer noted for the record that the Public Hearing was closed, and therefore, the City Council is not obligated to re-open the Public Hearing at the September 17, City Council Meeting. 10. PUBLIC COMMENTS Mike Veerman, Arcadia resident and member of Creative Housing Options Arcadia (“CHOA”), appeared and explained why the Establishment of a “Safe Parking” program at Santa Anita Church was placed on hold; he encouraged the City Council to approve Consent Calendar Item 12.b – Lucile Street project; and he requested the City Council partner with Habitat for Humanity for the development of the Lucile Project. Cung Nguyen, Arcadia resident, appeared and expressed his support for Consent Calendar Item 12.b - Lucile Street project; and he further expressed the need for affordable housing and assisted living units for seniors. Sharon Wetteran, a representative of CHOA, appeared and expressed her support for affordable housing, encouraging the City Council to partner with Habitat for Humanity for the development of the Lucile Street project. Sonia Martin, Arcadia resident, appeared and spoke about comments made by Council Member Cheng in a video for his reelection campaign; and she urged anyone running for City Council or currently serving on the City Council to be honest with the community. Cesar Estrada, Director of All American War Veterans, appeared to raise awareness about the needs of the biking community; and he encouraged the City Council to support his initiative to secure grant funds from the Southern California Association of Governments for this cause. City Manager Lazzaretto referred Mr. Estrada to City Engineer Merrill. Donna Perez, Arcadia resident within the Santa Anita Oaks Homeowners’ Association (“HOA”), appeared and spoke about Consent Calendar item 13.a, concerning the installation of entry signs at the Santa Anita Oaks HOA boundaries; she explained the purpose of the signs and encouraged the City Council to approve the item. 11. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Council Member Verlato explained why she is participating in the meeting remotely; she expressed her interest in Consent Calendar Item 12.b – Lucile Street project, which involves re- acquiring properties located on Lucile Street from Los Angeles County for an affordable housing development; and highlighted the services that the Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA) offers the unhoused community. Council Member Cheng addressed the public comment that was made about his reelection campaign; he spoke on the benefits of prayer and reminded everyone of the Arcadian way. He 5 08-20-2024 subsequently commended his colleagues for their efforts and the success of the Health Committee and the Arcadia Health Fair. Council Member Wang provided a report on the various events that she attended or will be attending as a representative of the City; she commended the Arcadia Police Department for effectively managing school traffic on the first day at Arcadia High School, and thanked Ringo Suen for his interest in this matter; she thanked the Public Works Services Department for their efforts in removing unwanted bulky items on City streets; and she announced that on August 24, the Police Department is hosting a Neighborhood Watch Meeting. Council Member Wang subsequently thanked her colleagues for supporting the establishment of the Health Committee. Mayor Cao provided a report on the various events that he attended or will be attending as a representative of the City; he highlighted the success of the Arcadia Health Fair; and he requested City Council support to place an item on a future agenda to discuss the creation of a City Health Commission, for which Council Member Wang and Council Member Cheng concurred. 12. CONSENT CALENDAR a. Regular Meeting Minutes of July 16, 2024, Special Meeting Minutes of July 18, 2024, and Special Meeting Minutes of August 12, 2024. CEQA: Not a Project Recommended Action: Approve b. Resolution No. 7587 declaring the City’s interest in re-acquiring the properties located at 15 & 19 Lucile Street from Los Angeles County for the purpose of building affordable housing. CEQA: Not a Project Recommended Action: Adopt c. Resolution No. 7588 determining the amount of revenue to be raised from property taxes for Fiscal Year 2024-25 to pay for the debt service on the 2021 General Obligation Refunding Bonds (Series Bond Measure A and Series Police Station Project). CEQA: Not a Project Recommended Action: Adopt d. Resolution No. 7589 amending the Fiscal Year 2024-25 Equipment Replacement Budget, authorizing a supplemental budget appropriation in the amount of $14,570, offset by a reduction in the Asset Seizure Fund; and approving the Master SAAS and Service Level Agreement with LiveView Technologies Inc., for the lease of three mobile surveillance trailers through the Governor’s Office of Emergency Services’ California 1122 Program, in an amount not to exceed $106,370. CEQA: Not a Project Recommended Action: Adopt and Approve e. Mayor’s appointments of City Council Members to City boards, commissions, and outside agencies. CEQA: Not a Project Recommended Action: Receive and File f. Designate Mayor Michael Cao as the Voting Delegate and Council Member Eileen Wang as the Alternate Voting Delegate for the 2024 League of California Cities Annual Conference. CEQA: Not a Project Recommended Action: Approve 6 08-20-2024 g. Professional Services Agreements for On-Call Environmental Services with Dudek, Michael Baker International, and De Novo Planning Group for a three year-term with the option to renew on an annual basis for another three years until 2030. CEQA: Not a Project Recommended Action: Approve h. Professional Services Agreement with Fehr & Peers for a Strategic Transit Service Assessment on Arcadia Transit in the amount of $134,975, plus a 10% contingency. CEQA: Not a Project Recommended Action: Approve i. Memorandum of Agreement with the San Gabriel Valley Council of Governments for continued participation in the San Gabriel Valley Regional Food Recovery Program. CEQA: Not a Project Recommended Action: Approve j. Professional Services Agreements with Occu-Med and St. George’s Medical Clinic for Professional Occupational Health Program Services in a combined amount not to exceed $300,000, over a three-year period. CEQA: Not a Project Recommended Action: Approve k. Cooperative Agreement with the City of Irwindale for participation in the Peck Road Pavement Rehabilitation Project in the amount of $59,000. CEQA: Exempt Recommended Action: Approve l. Software Services Agreement to purchase Tyler Technologies EnerGov Business License Module and Enterprise Permitting and Licensing Decision Engine in the amount of $150,484. CEQA: Not a Project Recommended Action: Approve m. Contract with Carrier Corporation for the Community Center HVAC Unit Replacements in the amount of $63,931. CEQA: Exempt Recommended Action: Approve n. Purchase of ammunition from San Diego Police Equipment Co., Inc. in an amount not to exceed $100,000. CEQA: Not a Project Recommended Action: Waive the Formal Bid Process and Approve o. Purchase Order with SoCal SCADA Solutions for the installation, programming, and customization of the Ignition Software Program for the City SCADA system and replacement of SCADA Remote Terminal Units at Orange Grove Water Facility in the amount of $247,731. CEQA: Not a Project Recommendation: Approve p. Purchase Order with Napa Auto & Truck Parts for the purchase of automotive repair parts for City vehicles in an amount not to exceed $63,643.65. CEQA: Not a Project Recommended Action: Approve 7 08-20-2024 q. Purchase Order with Mountain View Chevrolet for the purchase of three 2024 Chevrolet Silverado 2500 Utility Service Body pickup trucks in the amount of $183,972.66. CEQA: Not a Project Recommended Action: Approve r. Purchase Order with Three Way Chevrolet for the purchase of one 2024 Chevrolet Silverado 3500 Stake Bed truck in the amount of $63,780.59. CEQA: Not a Project Recommended Action: Approve s. Purchase Order with Sierra Chevrolet of Monrovia for the purchase of one 2024 Chevrolet Silverado 1500 pickup truck in the amount of $53,278.92. CEQA: Not a Project Recommended Action: Approve t. Purchase Order with Michael Hohl Motor Company for the purchase of six Chevrolet Tahoe Police Patrol vehicles in the amount of $399,036.54. CEQA: Not a Project Recommended Action: Waive the Formal Bid Process and Approve It was moved by Council Member Cheng, seconded by Council Member Wang, and carried on a roll call vote to approve Consent Calendar Items 12.a through 12.t. AYES: Cheng, Wang, Verlato, and Cao NOES: None ABSENT: Kwan 13. CITY MANAGER a. Request to install signage identifying the Santa Anita Oaks Homeowners’ Association area. CEQA: Not a Project Recommended Action: Approve City Manager Lazzaretto presented the Staff Report. After discussion, a motion was made by Council Member Verlato, seconded by Council Member Wang, and carried on a roll call vote to approve the request from the Santa Anita Oaks Homeowners’ Association to install signage identifying the Santa Anita Oaks Homeowners’ Association area, with the condition that the City will assume installation costs up to $2,000 (which is the cost of installing four signs), and that the HOA would be responsible for ongoing maintenance and repair costs for the signage; and that any future neighborhood identification signage proposed in the City be similar in nature with the current proposal. AYES: Verlato, Wang, Cheng, and Cao NOES: None ABSENT: Kwan b. Resolution No. 7580 opposing the Homelessness Services and Affordable Housing Transactions and Use Tax Ordinance Petition. CEQA: Not a Project Recommended Action: Adopt City Manager Lazzaretto presented the Staff Report. 8 08-20-2024 Council Member Verlato and Mayor Cao explained their position to oppose the Homelessness Services and Affordable Housing Transactions and Use Tax Ordinance Petition. After City Council discussion, a motion was made by Council Member Verlato, seconded by Mayor Cao, and carried on a roll call vote to adopt Resolution No. 7580 opposing the Homelessness Services and Affordable Housing Transactions and Use Tax Ordinance Petition. AYES: Verlato, Cao, Cheng, and Wang NOES: None ABSENT: Kwan c. Report, discussion, and direction regarding a donation to the Arcadia Performing Arts Foundation. CEQA: Not a Project Recommended Action: Deny Request This item was pulled from the agenda. d. Cancellation of the September 3, 2024, Regular City Council Meeting. CEQA: Not a Project Recommended Action: Approve City Manager Lazzaretto presented the Staff Report. A motion was made by Council Member Cheng, seconded by Council Member Verlato, and carried on a roll call vote to approve the cancellation of the September 3, 2024, Regular City Council Meeting, and direct the City Clerk to post the required notices. AYES: Cheng, Verlato, Wang, and Cao NOES: None ABSENT: Kwan 14. ADJOURNMENT The City Council adjourned at 10:33 p.m. to Tuesday, September 17, 2024, at 6:00 p.m. in the City Council Conference Room. Linda Rodriguez City Clerk