HomeMy WebLinkAboutItem 10a - Special and Regular Meeting Minutes of August 20, 2024
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ARCADIA CITY COUNCIL
AMENDED SPECIAL MEETING MINUTES
TUESDAY, AUGUST 20, 2024
CALL TO ORDER – Mayor Cao called the Special Meeting to order at 5:30 p.m.
ROLL CALL OF CITY COUNCIL MEMBERS
PRESENT: Cheng, Verlato, Wang, and Cao
ABSENT: Kwan
Pursuant to Government Code Section 54953(b), Council Member Verlato participated via
teleconference from the Hilton Garden Inn San Francisco/Oakland Bay Bridge, 1800 Powell
Street, Emeryville, CA 94608, at 5:30 p.m., and notice was properly posted as required by law.
It was the consensus of the City Council to excuse Council Member Kwan from this meeting.
PUBLIC COMMENTS
Steve Rhee, an Arcadia resident, appeared and thanked the City Council for their support in
sponsoring events throughout the City.
CLOSED SESSION
a. Confer with legal counsel regarding anticipated litigation.
Significant exposure to litigation pursuant to Government Code Section
54956.9(d)(2)
Facts and Circumstances: Written threat of litigation (Government Code Section
54956.9(e)(3)
The Closed Session ended at 6:15 p.m.
No reportable action was taken.
The City Council reconvened to a Study Session at 6:18 p.m.
STUDY SESSION
a. Report, discussion, and direction regarding a Community Event Sponsorship
Policy.
Deputy City Manager Bruno provided a PowerPoint Presentation.
After City Council discussion, a motion was made by Mayor Cao, seconded by Council Member
Wang, and carried on a roll call vote directing staff to bring to a future City Council Meeting, a
Community Event Sponsorship Policy, with a potential budget of $100,000 that authorizes staff to
review and approve sponsorship requests based upon a defined set of criteria.
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AYES: Cao, Wang, Cheng, and Verlato
NOES: None
ABSENT: Kwan
The Special Meeting ended at 7:07 p.m.
Linda Rodriguez
City Clerk
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ARCADIA CITY COUNCIL
REGULAR MEETING MINUTES
TUESDAY, AUGUST 20, 2024
1. CALL TO ORDER – Mayor Cao called the Regular Meeting to order at 7:14 p.m.
2. INVOCATION – Reverend John Scholte, Arcadia Community Church
3. PLEDGE OF ALLEGIANCE – Lee Shimmin, U.S. Army Veteran and Arcadia Resident
4. ROLL CALL OF CITY COUNCIL MEMBERS
PRESENT: Cheng, Verlato, Wang, and Cao
ABSENT: Kwan
Pursuant to Government Code Section 54953(b), Council Member Verlato participated via
teleconference from the Hilton Garden Inn San Francisco/Oakland Bay Bridge, 1800 Powell
Street, Emeryville, CA 94608, at 7:00 p.m., and notice was properly posted as required by law.
5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS
City Attorney Maurer reported that prior to the Regular Meeting, the City Council met in a Special
Meeting to consider the one item posted under Closed Session; and he indicated that no
reportable action was taken on the Closed Session item. He further reported that the City Council
conducted a Study Session to discuss a Community Event Sponsorship Policy; and stated that
the City Council directed staff to bring back a Community Event Sponsorship Policy to a future
meeting.
6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA
ITEMS
City Manager Lazzaretto announced that at the request of Council Member Verlato, City Manager
Item 13.c – Report and discussion to consider a donation to the Arcadia Performing Arts
Foundation, was pulled from the agenda; and indicated that the item may be brought back at a
later date.
7. PRESENTATIONS
a. Presentation of the Water Smart Hero Awards.
8. APPPOINTMENTS
a. Appointment to the Arcadia Beautiful Commission, Arcadia Museum Commission and
Recreation and Parks Commission.
CEQA: Not a Project
Recommended Action: Make Appointments to Fill Unexpired Terms
City Manager Lazzaretto presented the Staff Report and Mayor Cao conducted the nomination
process.
Arcadia Beautiful Commission (1 position)
It was the consensus of the City Council that Uyen Wong be appointed to the Arcadia Beautiful
Commission to fill an unexpired term ending June 30, 2028.
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Arcadia Museum Commission (1 position)
Regarding the Arcadia Museum Commission, the City Council made the following nominations:
Council Member Verlato nominated Matthew Goldsby
Mayor Cao nominated Dale Carter
Council Member Cheng nominated Dale Carter
Council Member Wang nominated Dale Carter
Seeing no other nominations, it was the consensus of the City Council that Dale Carter be
appointed to the Arcadia Museum Commission to fill an unexpired term ending June 30, 2026.
Recreation and Parks Commission (1 position)
Regarding the Recreation and Parks Commission, the City Council made the following
nominations:
Council Member Verlato nominated Robert Gerber
Mayor Cao nominated Matthew Goldsby
Council Member Cheng nominated Matthew Goldsby
Council Member Wang nominated Matthew Goldsby
Seeing no other nominations, it was the consensus of the City Council that Matthew Goldsby be
appointed to the Recreation and Parks Commission to fill an unexpired term ending June 30,
2027.
9. PUBLIC HEARING
a. Resolution No. 7572 approving Architectural Design Review No. ADR 23-13 with a
Density Bonus and Conditional Use Permit No. CUP 23-09 for a revised senior
assisted living care facility (“The Ivy Arcadia”) with an addendum to the adopted
Mitigated Negative Declaration under the California Environmental Quality Act
(“CEQA”) at 1150 W. Colorado Boulevard.
CEQA: Adopt Addendum to Previously Approved Mitigated Negative Declaration
Recommended Action: Adopt
Associate Planner Arreola presented the Staff Report.
City Manager Lazzaretto noted for the record that the City Council received three letters from
residents providing suggested improvements or opposing the project altogether, and a letter from
the California Housing Defense Fund encouraging the City Council to approve the project.
Mayor Cao opened the Public Hearing.
Carrissa Savant introduced herself and the O&I Development team as the ‘Applicant’ and
provided a presentation about the company, including an overview of the proposed project.
In response to Council Member Cheng’s inquiry, Ms. Savant indicated that significant effort went
into the redesign and reengineering of the building’s height to lower it an additional 3 feet; and
that the team will further consider the request to lower the building’s height.
In response to City Manager Lazzaretto’s inquiry, Project Architect Byron Hills explained that the
highest point of the building is a small tower element at the front of the building; he indicated that
most of the building and roof lines are well under 40 feet; and he emphasized that the building
cannot be further reduced in height.
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In response to Council Member Cheng’s question, Mr. Hills explained that the height on the
portion of the building bordering the neighborhood has already been reduced in height and cannot
be furthered reduced.
Council Member Wang thanked the Applicant for their commitment to provide housing for seniors
and urged them to reconsider further reducing the building’s height.
In response to Mayor Cao’s inquiry, Ms. Savant explained the need for assisted senior living in
Arcadia.
In response to Mayor Cao’s inquiries, Mr. Hills explained that the project was designed to reduce
the scaling as it approached the residents’ property line; he clarified that the units on the third
floor facing the residents’ property do not have balconies and windows; and that the few units that
do have these features are located at the far ends to the west and north portions of the building.
In response to City Manager Lazzaretto’s request, Mr. Hills explained that a Juliet Balcony is a
decorative feature and not a functional balcony.
Mayor Cao thanked the residents for expressing their concerns and thanked the Applicant for
addressing those concerns.
Mayor Cao opened Public Comment for this agenda item.
Aileen Chung, Arcadia resident, appeared and provided her reasons why she is opposed to the
proposed Ivy Arcadia Project.
James Wheeler, Arcadia resident, appeared and expressed his concerns about the proposed
project; and encouraged the Applicant and affected residents to collaborate on a design that is
acceptable for everyone.
Ray Gornto, Arcadia resident, appeared and expressed his concerns about the proposed project;
he also expressed his frustration about the overgrown tree branches and falling leaves on his
property from the project site; and stated that he hopes the Applicant will make adequate
adjustments to address the residents’ concerns.
Craig and Lyn Tom, Arcadia residents, appeared and expressed their concerns about the
proposed project; they acknowledged the project’s potential; and indicated that they hope all
parties involved will collaborate on a design acceptable for everyone.
Forrest Wheeler, Arcadia resident, appeared and indicated that he supports the idea of a senior
care facility, but still has concerns with the scale of the proposed project.
Catherine Gornto, Arcadia resident, appeared and expressed her concerns about the proposed
project; and asked that the size and height of the facility be reconsidered.
In response to comments made by residents, Matt Stevenson, Chief Operating Officer for Ivy
Senior Living, clarified that most of the space added to the design is designated for additional
amenities to better serve Project residents; he noted that the height of the building is just over 39
feet, which is two feet higher than the project that was previously approved for this site, but is still
within the allowable maximum of 40 feet for the site; he highlighted their experience with adequate
facility parking and noted that valet services will be provided during large events to prevent parking
overflow into nearby residential areas.
Mayor Cao closed the Public Hearing.
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After discussion, a motion was made by Council Member Cheng, seconded by Council Member
Verlato, and carried on a roll call vote to continue this item to the September 17, City Council
Meeting, for further discussion.
AYES: Cheng, Verlato, Wang, and Cao
NOES: None
ABSENT: Kwan
City Attorney Maurer noted for the record that the Public Hearing was closed, and therefore, the
City Council is not obligated to re-open the Public Hearing at the September 17, City Council
Meeting.
10. PUBLIC COMMENTS
Mike Veerman, Arcadia resident and member of Creative Housing Options Arcadia (“CHOA”),
appeared and explained why the Establishment of a “Safe Parking” program at Santa Anita
Church was placed on hold; he encouraged the City Council to approve Consent Calendar Item
12.b – Lucile Street project; and he requested the City Council partner with Habitat for Humanity
for the development of the Lucile Project.
Cung Nguyen, Arcadia resident, appeared and expressed his support for Consent Calendar Item
12.b - Lucile Street project; and he further expressed the need for affordable housing and assisted
living units for seniors.
Sharon Wetteran, a representative of CHOA, appeared and expressed her support for affordable
housing, encouraging the City Council to partner with Habitat for Humanity for the development
of the Lucile Street project.
Sonia Martin, Arcadia resident, appeared and spoke about comments made by Council Member
Cheng in a video for his reelection campaign; and she urged anyone running for City Council or
currently serving on the City Council to be honest with the community.
Cesar Estrada, Director of All American War Veterans, appeared to raise awareness about the
needs of the biking community; and he encouraged the City Council to support his initiative to
secure grant funds from the Southern California Association of Governments for this cause.
City Manager Lazzaretto referred Mr. Estrada to City Engineer Merrill.
Donna Perez, Arcadia resident within the Santa Anita Oaks Homeowners’ Association (“HOA”),
appeared and spoke about Consent Calendar item 13.a, concerning the installation of entry signs
at the Santa Anita Oaks HOA boundaries; she explained the purpose of the signs and encouraged
the City Council to approve the item.
11. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from
the City Council related to meetings attended at City expense [AB 1234]).
Council Member Verlato explained why she is participating in the meeting remotely; she
expressed her interest in Consent Calendar Item 12.b – Lucile Street project, which involves re-
acquiring properties located on Lucile Street from Los Angeles County for an affordable housing
development; and highlighted the services that the Los Angeles Centers for Alcohol and Drug
Abuse (L.A. CADA) offers the unhoused community.
Council Member Cheng addressed the public comment that was made about his reelection
campaign; he spoke on the benefits of prayer and reminded everyone of the Arcadian way. He
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subsequently commended his colleagues for their efforts and the success of the Health
Committee and the Arcadia Health Fair.
Council Member Wang provided a report on the various events that she attended or will be
attending as a representative of the City; she commended the Arcadia Police Department for
effectively managing school traffic on the first day at Arcadia High School, and thanked Ringo
Suen for his interest in this matter; she thanked the Public Works Services Department for their
efforts in removing unwanted bulky items on City streets; and she announced that on August 24,
the Police Department is hosting a Neighborhood Watch Meeting. Council Member Wang
subsequently thanked her colleagues for supporting the establishment of the Health Committee.
Mayor Cao provided a report on the various events that he attended or will be attending as a
representative of the City; he highlighted the success of the Arcadia Health Fair; and he requested
City Council support to place an item on a future agenda to discuss the creation of a City Health
Commission, for which Council Member Wang and Council Member Cheng concurred.
12. CONSENT CALENDAR
a. Regular Meeting Minutes of July 16, 2024, Special Meeting Minutes of July 18, 2024,
and Special Meeting Minutes of August 12, 2024.
CEQA: Not a Project
Recommended Action: Approve
b. Resolution No. 7587 declaring the City’s interest in re-acquiring the properties located
at 15 & 19 Lucile Street from Los Angeles County for the purpose of building affordable
housing.
CEQA: Not a Project
Recommended Action: Adopt
c. Resolution No. 7588 determining the amount of revenue to be raised from property
taxes for Fiscal Year 2024-25 to pay for the debt service on the 2021 General
Obligation Refunding Bonds (Series Bond Measure A and Series Police Station
Project).
CEQA: Not a Project
Recommended Action: Adopt
d. Resolution No. 7589 amending the Fiscal Year 2024-25 Equipment Replacement
Budget, authorizing a supplemental budget appropriation in the amount of $14,570,
offset by a reduction in the Asset Seizure Fund; and approving the Master SAAS and
Service Level Agreement with LiveView Technologies Inc., for the lease of three
mobile surveillance trailers through the Governor’s Office of Emergency Services’
California 1122 Program, in an amount not to exceed $106,370.
CEQA: Not a Project
Recommended Action: Adopt and Approve
e. Mayor’s appointments of City Council Members to City boards, commissions, and
outside agencies.
CEQA: Not a Project
Recommended Action: Receive and File
f. Designate Mayor Michael Cao as the Voting Delegate and Council Member Eileen
Wang as the Alternate Voting Delegate for the 2024 League of California Cities Annual
Conference.
CEQA: Not a Project
Recommended Action: Approve
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g. Professional Services Agreements for On-Call Environmental Services with Dudek,
Michael Baker International, and De Novo Planning Group for a three year-term with
the option to renew on an annual basis for another three years until 2030.
CEQA: Not a Project
Recommended Action: Approve
h. Professional Services Agreement with Fehr & Peers for a Strategic Transit Service
Assessment on Arcadia Transit in the amount of $134,975, plus a 10% contingency.
CEQA: Not a Project
Recommended Action: Approve
i. Memorandum of Agreement with the San Gabriel Valley Council of Governments for
continued participation in the San Gabriel Valley Regional Food Recovery Program.
CEQA: Not a Project
Recommended Action: Approve
j. Professional Services Agreements with Occu-Med and St. George’s Medical Clinic for
Professional Occupational Health Program Services in a combined amount not to
exceed $300,000, over a three-year period.
CEQA: Not a Project
Recommended Action: Approve
k. Cooperative Agreement with the City of Irwindale for participation in the Peck Road
Pavement Rehabilitation Project in the amount of $59,000.
CEQA: Exempt
Recommended Action: Approve
l. Software Services Agreement to purchase Tyler Technologies EnerGov Business
License Module and Enterprise Permitting and Licensing Decision Engine in the
amount of $150,484.
CEQA: Not a Project
Recommended Action: Approve
m. Contract with Carrier Corporation for the Community Center HVAC Unit Replacements
in the amount of $63,931.
CEQA: Exempt
Recommended Action: Approve
n. Purchase of ammunition from San Diego Police Equipment Co., Inc. in an amount not
to exceed $100,000.
CEQA: Not a Project
Recommended Action: Waive the Formal Bid Process and Approve
o. Purchase Order with SoCal SCADA Solutions for the installation, programming, and
customization of the Ignition Software Program for the City SCADA system and
replacement of SCADA Remote Terminal Units at Orange Grove Water Facility in the
amount of $247,731.
CEQA: Not a Project
Recommendation: Approve
p. Purchase Order with Napa Auto & Truck Parts for the purchase of automotive repair
parts for City vehicles in an amount not to exceed $63,643.65.
CEQA: Not a Project
Recommended Action: Approve
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q. Purchase Order with Mountain View Chevrolet for the purchase of three 2024
Chevrolet Silverado 2500 Utility Service Body pickup trucks in the amount of
$183,972.66.
CEQA: Not a Project
Recommended Action: Approve
r. Purchase Order with Three Way Chevrolet for the purchase of one 2024 Chevrolet
Silverado 3500 Stake Bed truck in the amount of $63,780.59.
CEQA: Not a Project
Recommended Action: Approve
s. Purchase Order with Sierra Chevrolet of Monrovia for the purchase of one 2024
Chevrolet Silverado 1500 pickup truck in the amount of $53,278.92.
CEQA: Not a Project
Recommended Action: Approve
t. Purchase Order with Michael Hohl Motor Company for the purchase of six Chevrolet
Tahoe Police Patrol vehicles in the amount of $399,036.54.
CEQA: Not a Project
Recommended Action: Waive the Formal Bid Process and Approve
It was moved by Council Member Cheng, seconded by Council Member Wang, and carried on a
roll call vote to approve Consent Calendar Items 12.a through 12.t.
AYES: Cheng, Wang, Verlato, and Cao
NOES: None
ABSENT: Kwan
13. CITY MANAGER
a. Request to install signage identifying the Santa Anita Oaks Homeowners’ Association
area.
CEQA: Not a Project
Recommended Action: Approve
City Manager Lazzaretto presented the Staff Report.
After discussion, a motion was made by Council Member Verlato, seconded by Council Member
Wang, and carried on a roll call vote to approve the request from the Santa Anita Oaks
Homeowners’ Association to install signage identifying the Santa Anita Oaks Homeowners’
Association area, with the condition that the City will assume installation costs up to $2,000 (which
is the cost of installing four signs), and that the HOA would be responsible for ongoing
maintenance and repair costs for the signage; and that any future neighborhood identification
signage proposed in the City be similar in nature with the current proposal.
AYES: Verlato, Wang, Cheng, and Cao
NOES: None
ABSENT: Kwan
b. Resolution No. 7580 opposing the Homelessness Services and Affordable Housing
Transactions and Use Tax Ordinance Petition.
CEQA: Not a Project
Recommended Action: Adopt
City Manager Lazzaretto presented the Staff Report.
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Council Member Verlato and Mayor Cao explained their position to oppose the Homelessness
Services and Affordable Housing Transactions and Use Tax Ordinance Petition.
After City Council discussion, a motion was made by Council Member Verlato, seconded by
Mayor Cao, and carried on a roll call vote to adopt Resolution No. 7580 opposing the
Homelessness Services and Affordable Housing Transactions and Use Tax Ordinance Petition.
AYES: Verlato, Cao, Cheng, and Wang
NOES: None
ABSENT: Kwan
c. Report, discussion, and direction regarding a donation to the Arcadia Performing Arts
Foundation.
CEQA: Not a Project
Recommended Action: Deny Request
This item was pulled from the agenda.
d. Cancellation of the September 3, 2024, Regular City Council Meeting.
CEQA: Not a Project
Recommended Action: Approve
City Manager Lazzaretto presented the Staff Report.
A motion was made by Council Member Cheng, seconded by Council Member Verlato, and
carried on a roll call vote to approve the cancellation of the September 3, 2024, Regular City
Council Meeting, and direct the City Clerk to post the required notices.
AYES: Cheng, Verlato, Wang, and Cao
NOES: None
ABSENT: Kwan
14. ADJOURNMENT
The City Council adjourned at 10:33 p.m. to Tuesday, September 17, 2024, at 6:00 p.m. in the
City Council Conference Room.
Linda Rodriguez
City Clerk