HomeMy WebLinkAboutItem 11e - 2024 Arcadia Holiday Decorations
DATE: October 1, 2024
TO: Honorable Mayor and City Council
FROM: Dominic Lazzaretto, City Manager
By: Justine Bruno, Deputy City Manager
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH TROVAO AND
ASSOCIATES, INC. DBA THE CHRISTMAS LIGHT GUY COMPANY TO
PROVIDE HOLIDAY DECORATIONS FOR THE 2024 HOLIDAY SEASON
IN THE AMOUNT OF $45,000
CEQA: Not a Project
Recommendation: Approve
SUMMARY
For the past 16 years, the City has contracted with a vendor to install holiday decorations
in Downtown Arcadia. Decorations have been placed on Huntington Drive between Santa
Clara Street and Fifth Avenue, and at the Transit Plaza and on First Avenue between
Santa Clara Street and California Street. It is recommended that the City Council approve
a Professional Services Agreement with Trovao and Associates, Inc. DBA The Christmas
Light Guy Company to provide, install, maintain, and remove holiday decorations for the
2024 holiday season in the amount of $45,000.
BACKGROUND
The City has contracted with The Christmas Light Guy Company for the past 12 years
and has been very pleased with their service, quality of work, creativity, professionalism,
and responsiveness. The Christmas Light Guy Company was selected as the preferred
vendor during that time due to their previous track record of success, custom decorations
to fit with the City’s electrical capacity, including proposed decoration and lighting of 10
trees on First Avenue as well as fully decorating the main tree at the Arcadia Transit
Plaza, where the annual Christmas Tree Lighting event takes place. The annual contract
with The Christmas Light Guy Company has expired, so a Request for Proposal process
was undertaken to obtain these services.
2024 Arcadia Holiday Decorations
October 1, 2024
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DISCUSSION
A Request for Proposals (“RFP”) was released by the City on August 6, 2024, in
accordance with City Council Resolution No. 7483, and notices were distributed to local
vendors who provide this type of service. Vendors were contacted and asked to provide
their professional knowledge and creative design options available within the budgeted
amount of $45,000. Proposals were originally due on August 27, 2024, and Arcadia
received four responses to the RFP:
Bidder Location Bid Amount
The Christmas Light Guy Company Stanton, CA $45,000.00
Celebration Holiday Studio Irvine, CA $45,000.00
St. Nick’s Christmas Lighting & Decor La Palma, CA $43,629.00
Dekra-Lite Santa Ana, CA $44,953.40
The proposal from Dekra-Lite was received on August 28, 2024, one-day after the
submittal date, and was subsequently disqualified.
The RFP responses were reviewed for content and each vendor’s background was
investigated. After reviewing the submissions, the City found the proposal from The
Christmas Light Guy Company to offer the most creative design options available for the
proposed budget. While being the lowest price offered, the proposal from St. Nick’s
Christmas Lighting & Décor uses a tinsel material for the 98 light poles and over-the-
street banner design that lacks quality and originality. Alternatively, the proposal from
Celebration Holiday Studio offers the same design option for all three monument signs
and uses battery operated lights opposed to the City’s electrical outlets, which may
necessitate more maintenance.
The proposal from the Christmas Light Guy Co. includes all the requested decorations in
the RFP Scope of Work and offers the most creative, unique designs for Arcadia holiday
decorations. For the past several years, this company has provided this type of work for
the City, offering high-quality service and responsiveness throughout the holiday season.
The creativity, quality, and history of excellent service to the City makes Trovao and
Associates, Inc. DBA The Christmas Light Guy Company the selected vendor for this
project. The proposal is inclusive of installation and removal of holiday decorations as
follows:
Huntington Drive between Santa Clara Street and Fifth Avenue:
• 14” (wide) x 20’ (long) pre-lit garland with LED warm white lights installed on 98
decorative light poles; garland will wrap around the full length of the poles from top
to bottom (end 2’ from ground); and two 18” red bows will be installed on top of
each pole. Current City banners will remain on decorative light poles (see Figure
1 attached).
2024 Arcadia Holiday Decorations
October 1, 2024
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• Decorations for two monuments at Huntington Drive and Fifth Avenue, and one
monument at Huntington Drive and Santa Clara Street to include 2 (12’) Large LED
Lit and Fully Decorated Christmas Trees with star topper and snow base on each
side (see Figure 2b attached); and one (8’) Large LED Lit Red 3D Glitter Bow
display (see Figure 3a attached).
• One 40’ triple wreath skyline illuminated banner with red bows to hang across
Huntington Drive, near First Avenue (see Figure 4 attached).
First Avenue between Santa Clara Street and California Street:
• 14” (wide) x 20” (long) pre-lit garland with LED warm white lights installed on 37
decorative light poles. Garland will wrap around the full length of the poles from
top to bottom (end 2’ from ground); two 18” red bows will be installed on top of
each pole. Current City banners will remain on decorative light poles (see Figure
1 attached).
• Trunks and branches of 10 trees located on First Avenue wrapped with LED mini
white lights.
Arcadia Transit Plaza:
• 14” (wide) x 20” (long) pre-lit garland with LED warm white lights installed on 7
decorative poles; garland will wrap around the full length of the poles from top to
bottom (end 2’ from ground); and two 18” red bows will be installed on top of each
pole. Current City banners will remain on decorative light poles (see Figure 1
attached).
• 14” (wide) x 20” (long) garland installed on 5 decorative light poles located in plaza.
Garland will wrap around the full length of the poles from top to bottom (end 2’ from
ground); two 18” red bows will be installed on top of each pole and ornaments in
candy cane color scheme will be added to the garland (see Figure 5 attached).
• Trunks and branches of 3 trees located in plaza wrapped with LED warm white
mini lights.
• Nine small trees located in plaza decorated with multi-sized ornaments to match
main tree decorations and pole mounts.
• 40’ tall tree located in corner of plaza decorated to include warm white LED mini
lights, bows, and large ornaments; LED Star Topper will be installed on top of tree
(see Figure 6 attached).
2024 Arcadia Holiday Decorations
October 1, 2024
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• One 10’ 3D illuminated metal star display placed on top of stairs in Transit Plaza,
located to be visible from Metro train passengers and others (see Figure 7
attached).
The visual impact of the design will be effective during the day and night. The metal star
decorations and pre-lit garland pole decorations create a traditional holiday theme on
Huntington Drive and First Avenue. The Transit Plaza and Christmas Tree will be
decorated in a manner that will integrate with the surrounding historic Downtown District.
All lights and displays will be LED and installation will be completed by December 3, 2024,
with decorations removed no later than January 7, 2025. The Christmas Light Guy
Company will inspect and maintain decorations weekly, including responding to any
service calls within 24 hours. Additional materials can be purchased and/or leased as
requested.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”) per Section 15061(b)(3) of the CEQA Guidelines, and it can be seen
with certainty that it will have no impact on the environment.
FISCAL IMPACT
Funds in the amount of $45,000 for Fiscal Year 2023-24 have been budgeted in the City
Manager’s Office for this holiday decoration effort.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and approve a
Professional Services Agreement with Trovao and Associates, Inc. DBA The Christmas
Light Guy Company to provide holiday decorations for the 2024 Holiday Season in the
amount of $45,000.
Attachment No. 1: Proposed Professional Services Agreement
Attachment No. 2: 2024 Holiday Decorations Proposal – The Christmas Light Guy Co.
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AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1.Services.
Consultant shall provide the City with the services described in the Scope of Services
attached hereto as Exhibit “A.”
2. Compensation.
a.Subject to paragraph 2(b) below, the City shall pay for such services in
accordance with the Schedule of Charges set forth in Exhibit “B.”
b.In no event shall the total amount paid for services rendered by Consultant
under this Agreement exceed the sum of Forty-Five Thousand Dollars ($45,000.00). Periodic
payments shall be made within 30 days of receipt of an invoice which includes a detailed
description of the work performed. Payments to Consultant for work performed will be made on
a monthly billing basis.
3.Additional Work.
If changes in the work seem merited by Consultant or the City, and informal consultations
with the other party indicate that a change is warranted, it shall be processed in the following
manner: a letter outlining the changes shall be forwarded to the City by Consultant with a
statement of estimated changes in fee or time schedule. An amendment to this Agreement shall
be prepared by the City and executed by both Parties before performance of such services, or
Attachment No. 1
CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT WITH TROVAO & ASSOCIATES, INC.
(DBA THE CHRISTMAS LIGHT GUY CO.) FOR
2024 DOWNTOWN HOLIDAY DECORATIONS PR++
This Agreement is made and entered into this ____ day of _________, 2024, by and
between the City of Arcadia, a municipal corporation organized and operating under the laws of
the State of California with its principal place of business at 240 West Huntington Drive, Arcadia,
California 91066 (“City”), and Trovao & Associates, Inc. (DBA The Christmas Light Guy Co.), with
its principal place of business at 7542 Santa Rita Circle, Stanton, California (“Consultant”). City
and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in
this Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional
services for the following project: 2024 Downtown Holiday Decorations Project (hereinafter
referred to as “the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such
services.
C. The Parties desire by this Agreement to establish the terms for City to retain
Consultant to provide the services described herein.
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the City will not be required to pay for the changes in the scope of work. Such amendment shall
not render ineffective or invalidate unaffected portions of this Agreement.
4.Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs
incurred shall be maintained by Consultant and made available at all reasonable times during the
contract period and for four (4) years from the date of final payment under the contract for
inspection by City.
5.Term of Performance.
Consultant shall perform its services in a prompt and timely manner and shall commence
performance upon receipt of written notice from the City to proceed (“Notice to Proceed”).
Consultant shall complete the services required hereunder by January 7, 2024. The Notice to
Proceed shall set forth the date of commencement of work.
6.Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for
delays in performance caused by circumstances beyond the reasonable control of the non-
performing party. For purposes of this Agreement, such circumstances include but are not limited
to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil
disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or
judicial restraint.
b.Should such circumstances occur, the non-performing party shall, within a
reasonable time of being prevented from performing, give written notice to the other party
describing the circumstances preventing continued performance and the efforts being made to
resume performance of this Agreement.
7. Compliance with Law.
a.Consultant shall comply with all applicable laws, ordinances, codes and
regulations of the federal, state and local government, including Cal/OSHA requirements.
b.If required, Consultant shall assist the City, as requested, in obtaining and
maintaining all permits required of Consultant by federal, state and local regulatory agencies.
c.If applicable, Consultant is responsible for all costs of clean up and/ or removal of
hazardous and toxic substances spilled as a result of his or her services or operations performed
under this Agreement.
8.Standard of Care
Consultant’s services will be performed in accordance with generally accepted
professional practices and principles and in a manner consistent with the level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions.
9.Assignment and Subconsultant
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Consultant shall not assign, sublet, or transfer this Agreement or any rights under or
interest in this Agreement without the written consent of the City, which may be withheld for any
reason. Any attempt to so assign or so transfer without such consent shall be void and without
legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a
provision making them subject to all provisions stipulated in this Agreement. Nothing contained
herein shall prevent Consultant from employing independent associates, and subconsultants as
Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No
employee or agent of Consultant shall become an employee of City. The work to be performed
shall be in accordance with the work described in this Agreement, subject to such directions and
amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided
evidence satisfactory to the City it has secured all insurance required under this section. In
addition, Consultant shall not allow any subcontractor to commence work on any subcontract until
it has secured all insurance required under this section.
a. Commercial General Liability
(i)The Consultant shall take out and maintain, during the performance
of all work under this Agreement, in amounts not less than specified herein, Commercial General
Liability Insurance, in a form and with insurance companies acceptable to the City.
(ii)Coverage for Commercial General Liability insurance shall be at
least as broad as the following:
(1)Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii)Commercial General Liability Insurance must include coverage
for the following:
(1)Bodily Injury and Property Damage
(2)Personal Injury/Advertising Injury
(3)Premises/Operations Liability
(4)Products/Completed Operations Liability
(5)Aggregate Limits that Apply per Project
(6)Explosion, Collapse and Underground (UCX) exclusion
deleted
(7)Contractual Liability with respect to this Agreement
(8)Property Damage
(9)Independent Consultants Coverage
(iv)The policy shall contain no endorsements or provisions limiting
coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured
against another; (3) products/completed operations liability; or (4) contain any other exclusion
contrary to the Agreement.
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(v)The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status using ISO endorsement forms CG 20 10
10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi)The general liability program may utilize either deductibles or
provide coverage excess of a self-insured retention, subject to written approval by the City, and
provided that such deductibles shall not apply to the City as an additional insured.
b. Automobile Liability
(i)At all times during the performance of the work under this
Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and
property damage including coverage for owned, non-owned and hired vehicles, in a form and with
insurance companies acceptable to the City.
(ii)Coverage for automobile liability insurance shall be at least as
broad as Insurance Services Office Form Number CA 00 01 covering automobile liability
(Coverage Symbol 1, any auto).
(iii)The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status.
(iv)Subject to written approval by the City, the automobile liability
program may utilize deductibles, provided that such deductibles shall not apply to the City as an
additional insured, but not a self-insured retention.
c.Workers’ Compensation/Employer’s Liability
(i)Consultant certifies that he/she is aware of the provisions of Section
3700 of the California Labor Code which requires every employer to be insured against liability
for workers’ compensation or to undertake self-insurance in accordance with the provisions of
that code, and he/she will comply with such provisions before commencing work under this
Agreement.
(ii)To the extent Consultant has employees at any time during the term
of this Agreement, at all times during the performance of the work under this Agreement, the
Consultant shall maintain full compensation insurance for all persons employed directly by
him/her to carry out the work contemplated under this Agreement, all in accordance with the
“Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of
California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts
indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period
required by this Agreement, workers’ compensation coverage of the same type and limits as
specified in this section.
d.Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall
maintain professional liability or Errors and Omissions insurance appropriate to its profession, in
a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and
shall be written on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Consultant. “Covered Professional Services” as designated in the policy must
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specifically include work performed under this Agreement. The policy must “pay on behalf of” the
insured and must include a provision establishing the insurer's duty to defend.
e.Minimum Policy Limits Required
(i)The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/$2,000,000 aggregate
for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and
property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and
omissions)
(ii)Defense costs shall be payable in addition to the limits.
(iii)Requirements of specific coverage or limits contained in this
section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of
any coverage normally provided by any insurance. Any available coverage shall be provided to
the parties required to be named as Additional Insured pursuant to this Agreement.
f.Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence
of insurance from an insurer or insurers certifying to the coverage of all insurance required
herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent)
signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or
equivalent), together with required endorsements. All evidence of insurance shall be signed by
a properly authorized officer, agent, or qualified representative of the insurer and shall certify the
names of the insured, any additional insureds, where appropriate, the type and amount of the
insurance, the location and operations to which the insurance applies, and the expiration date of
such insurance.
g.Policy Provisions Required
(i)Consultant shall provide the City at least thirty (30) days prior
written notice of cancellation of any policy required by this Agreement, except that the Consultant
shall provide at least ten (10) days prior written notice of cancellation of any such policy due to
non-payment of premium. If any of the required coverage is cancelled or expires during the term
of this Agreement, the Consultant shall deliver renewal certificate(s) including the General
Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective
date of cancellation or expiration.
(ii)The Commercial General Liability Policy and Automobile Policy
shall each contain a provision stating that Consultant’s policy is primary insurance and that any
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insurance, self-insurance or other coverage maintained by the City or any named insureds shall
not be called upon to contribute to any loss.
(iii)The retroactive date (if any) of each policy is to be no later than the
effective date of this Agreement. Consultant shall maintain such coverage continuously for a
period of at least three years after the completion of the work under this Agreement. Consultant
shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced
past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the
policy is replaced by another claims-made policy with a retroactive date subsequent to the
effective date of this Agreement.
(iv)All required insurance coverages, except for the professional
liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its
officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or
others providing insurance evidence in compliance with these specifications to waive their right
of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and
shall require similar written express waivers and insurance clauses from each of its
subconsultants.
(v)The limits set forth herein shall apply separately to each insured
against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in
excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City
and shall not preclude the City from taking such other actions available to the City under other
provisions of the Agreement or law.
h.Qualifying Insurers
(i)All policies required shall be issued by acceptable insurance
companies, as determined by the City, which satisfy the following minimum requirements:
(1)Each such policy shall be from a company or companies
with a current A.M. Best's rating of no less than A:VII and admitted to transact in the
business of insurance in the State of California, or otherwise allowed to place insurance
through surplus line brokers under applicable provisions of the California Insurance Code
or any federal law.
i.Additional Insurance Provisions
(i)The foregoing requirements as to the types and limits of insurance
coverage to be maintained by Consultant, and any approval of said insurance by the City, is not
intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise
assumed by the Consultant pursuant to this Agreement, including but not limited to, the
provisions concerning indemnification.
(ii)If at any time during the life of the Agreement, any policy of
insurance required under this Agreement does not comply with these specifications or is
canceled and not replaced, City has the right but not the duty to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
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(iii)The City may require the Consultant to provide complete copies of
all insurance policies in effect for the duration of the Project.
(iv)Neither the City nor any of its officials, officers, employees, agents
or volunteers shall be personally responsible for any liability arising under or by virtue of this
Agreement.
j.Subconsultant Insurance Requirements. Consultant shall not allow any
subcontractors or subconsultants to commence work on any subcontract until they have provided
evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or
subconsultants shall be endorsed to name the City as an additional insured using ISO form CG
20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant,
City may approve different scopes or minimum limits of insurance for particular subcontractors
or subconsultants.
12.Indemnification.
a.To the fullest extent permitted by law, Consultant shall defend (with counsel
of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and
agents free and harmless from any and all claims, demands, causes of action, costs, expenses,
liability, loss, damage or injury of any kind, in law or equity, to property or persons, including
wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or
omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors,
consultants or agents in connection with the performance of the Consultant’s services, the Project
or this Agreement, including without limitation the payment of all damages, expert witness fees
and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify
shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials,
officers, employees, agents, or volunteers.
b.To the extent required by Civil Code section 2782.8, which is fully
incorporated herein, Consultant’s obligations under the above indemnity shall be limited to claims
that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the
Consultant, but shall not otherwise be reduced. If Consultant’s obligations to defend, indemnify,
and/or hold harmless arise out of Consultant’s performance of “design professional services” (as
that term is defined under Civil Code section 2782.8), then upon Consultant obtaining a final
adjudication that liability under a claim is caused by the comparative active negligence or willful
misconduct of the City, Consultant’s obligations shall be reduced in proportion to the established
comparative liability of the City and shall not exceed the Consultant’s proportionate percentage
of fault.
13.California Labor Code Requirements.
a.Consultant is aware of the requirements of California Labor Code Sections
1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the
performance of other requirements on certain “public works” and “maintenance” projects
(“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public
works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total
compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration,
demolition, installation, or repair, Consultant agrees to fully comply with such Prevailing Wage
Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and
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agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any
failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon
the Consultant and all subconsultants to comply with all California Labor Code provisions, which
include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775),
employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code
Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment
of contractors and subcontractors (Labor Code Section 1777.1).
b.If the services are being performed as part of an applicable “public works”
or “maintenance” project and if the total compensation is $15,000 or more for maintenance or
$25,000 or more for construction, alteration, demolition, installation, or repair, then pursuant to
Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such
services must be registered with the Department of Industrial Relations. Consultant shall maintain
registration for the duration of the Project and require the same of any subconsultants, as
applicable. This Project may also be subject to compliance monitoring and enforcement by the
Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all
applicable registration and labor compliance requirements.
c.This Agreement may also be subject to compliance monitoring and
enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility
to comply with all applicable registration and labor compliance requirements. Any stop orders
issued by the Department of Industrial Relations against Consultant or any subcontractor that
affect Consultant’s performance of services, including any delay, shall be Consultant’s sole
responsibility. Any delay arising out of or resulting from such stop orders shall be considered
Consultant caused delay and shall not be compensable by the City. Consultant shall defend,
indemnify and hold the City, its officials, officers, employees and agents free and harmless from
any claim or liability arising out of stop orders issued by the Department of Industrial Relations
against Consultant or any subcontractor.
14.Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements
and restrictions of state and federal law respecting the employment of undocumented aliens,
including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended
from time to time, and shall require all subconsultants and sub-subconsultants to comply with the
same.
15.Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be
brought in a state or federal court situated in the County of Los Angeles, State of California.
16.Termination or Abandonment
a.City has the right to terminate or abandon any portion or all of the work
under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event,
City shall be immediately given title and possession to all original field notes, drawings and
specifications, written reports and other documents produced or developed for that portion of the
work completed and/or being abandoned. City shall pay Consultant the reasonable value of
services rendered for any portion of the work completed prior to termination. If said termination
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occurs prior to completion of any task for the Project for which a payment request has not been
received, the charge for services performed during such task shall be the reasonable value of
such services, based on an amount mutually agreed to by City and Consultant of the portion of
such task completed but not paid prior to said termination. City shall not be liable for any costs
other than the charges or portions thereof which are specified herein. Consultant shall not be
entitled to payment for unperformed services, and shall not be entitled to damages or
compensation for termination of work.
b.Consultant may terminate its obligation to provide further services under
this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial
failure by City to perform in accordance with the terms of this Agreement through no fault of
Consultant.
17. Documents. Except as otherwise provided in “Termination or Abandonment,”
above, all original field notes, written reports, Drawings and Specifications and other documents,
produced or developed for the Project shall, upon payment in full for the services described in this
Agreement, be furnished to and become the property of the City.
18.Organization
Consultant shall assign Frank Trovao, as Project Manager. The Project Manager shall
not be removed from the Project or reassigned without the prior written consent of the City.
19.Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described
above.
20.Notice
Any notice or instrument required to be given or delivered by this Agreement may be given
or delivered by depositing the same in any United States Post Office, certified mail, return receipt
requested, postage prepaid, addressed to:
CITY:
City of Arcadia
240 West Huntington Drive
Arcadia, CA 91066
Attn: Dominic Lazzaretto, City Manager
CONSULTANT:
Trovao & Associates, Inc.
DBA The Christmas Light Guy Co.
7542 Santa Rita Circle
Stanton, CA 90680
Attn: Frank Trovao, President
and shall be effective upon receipt thereof.
21.Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other
than the City and the Consultant.
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Updated Feb. 2020
22.Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not
discriminate against any employee or applicant for employment because of race, religion, color,
national origin, ancestry, sex, age or other interests protected by the State or Federal
Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
23.Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and
Consultant as to those matters contained herein, and supersedes and cancels any prior or
contemporaneous oral or written understanding, promises or representations with respect to
those matters covered hereunder. Each party acknowledges that no representations,
inducements, promises or agreements have been made by any person which are not incorporated
herein, and that any other agreements shall be void. This Agreement may not be modified or
altered except in writing signed by both Parties hereto. This is an integrated Agreement.
24.Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not
render the provisions unenforceable, invalid or illegal.
25.Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in
interest, executors, administrators and assigns of each party to this Agreement. However,
Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights,
burdens, duties or obligations without the prior written consent of City. Any attempted assignment
without such consent shall be invalid and void.
26.Non-Waiver
None of the provisions of this Agreement shall be considered waived by either party,
unless such waiver is specifically specified in writing.
27.Time of Essence
Time is of the essence for each and every provision of this Agreement.
28.City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with
this Project or other projects.
29.Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or
person, other than a bona fide employee working solely for Consultant, to solicit or secure this
Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any fee,
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Updated Feb. 2020
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty, City shall
have the right to rescind this Agreement without liability. For the term of this Agreement, no
director, official, officer or employee of City, during the term of his or her service with City, shall
have any direct interest in this Agreement, or obtain any present or anticipated material benefit
arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
12
Updated Feb. 2020
SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT WITH
TROVAO & ASSOCIATES, INC.
(DBA THE CHRISTMAS LIGHT GUY CO.) FOR
2024 DOWNTOWN HOLIDAY DECORATIONS
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
written above.
CITY OF ARCADIA TROVAO & ASSOCIATES, INC. (DBA THE
CHRISTMAS LIGHT GUY CO.)
By: By:
Dominic Lazzaretto Signature
City Manager
Date:
Print Name and Title
ATTEST: Date:
By: By:
City Clerk Signature
APPROVED AS TO FORM
Print Name and Title
By: Date:
Michael Maurer
City Attorney
13
Updated Feb. 2020
EXHIBIT “A”
Scope of Services
Consultant shall provide all labor, tools, equipment, materials, and insurance to furnish,
store, maintain, install and remove various holiday decorations in the downtown area on
Huntington Drive between Santa Clara and Fifth Avenue, at the Arcadia Transit
Plaza, and on First Avenue between Santa Clara Street and California Street.
Decoration Details:
Huntington Drive between Santa Clara Street and Fifth Avenue:
•14” (wide) x 20’ (long) pre-lit garland with LED C6 warm white lights installed on
98 decorative light poles. Garland will wrap around the full length of the poles from
top to bottom (end 2’ from ground). Two 18” red bows will be installed on top of
each pole. Current City banners will remain on decorative light poles.
•Decorations for two monuments at Huntington Drive and Fifth Avenue, and
one monument on Huntington Drive and Santa Clara Street to include 2 (12’)
Large LED Lit and Full Decorated Christmas trees with star topper and snow base
on each side with spotlights; and one (8’) Large LED Lit Red 3D Glitter Bow
display.
•One 40’ triple wreath skyline illuminated banner with red bows to hang across
Huntington Drive, near First Avenue.
First Avenue between Santa Clara Street and California Street:
•14” (wide) x 20” (long) pre-lit garland with LED C6 white lights installed on 37
decorative poles. Garland will wrap around the full length of the poles from top to
bottom (end 2’ from ground). Two 18” red bows will be installed on top of each
pole. Current City banners will remain on decorative light poles.
•Trunks and branches of 10 trees located on First Avenue wrapped with LED mini
warm white lights.
Arcadia Station Transit Plaza:
•14” (wide) x 20” (long) pre-lit garland with LED C6 warm white lights installed on 7
decorative poles. Garland will wrap around the full length of the poles from top to
bottom (end 2’ from ground). Two 18” red bows will be installed on top of each
pole. Current City banners will remain on decorative light poles.
•14” (wide) x 20” (long) garland installed on 5 decorative light poles located in plaza.
Garland will wrap around the full length of the poles from top to bottom (end 2’ from
14
Updated Feb. 2020
ground). Two 18” red bows will be installed on top of each pole and garland will
be fully decorated with ball ornaments in candy cane color scheme.
•Trunks and branches of 3 trees located in plaza wrapped with LED warm white
mini lights.
•Nine small trees located in plaza decorated with multi-sized ball ornaments in
candy cane color scheme to match main tree decorations and pole mounts.
•Main large tree located in corner of plaza decorated to include warm white
LED mini white warm lights, bows, and large ornaments. LED Star Topper will
be installed on top of tree.
•One 10’ 3D Illuminated Metal Star display placed on top of stairs in Transit Plaza,
located to be visible from Metro train passengers and others passing by.
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Updated Feb. 2020
EXHIBIT “B”
Schedule of Charges/Payments
Total contract amount for Fiscal Year 2023-24: $45,000.00
Consultant will invoice the City for a fifty percent (50%) deposit in the amount of twenty-two
thousand five hundred dollars ($22,500), based on the contract amount of forty-five thousand
dollars ($45,000), upon executing the Agreement. The balance of twenty-two thousand five
hundred dollars ($22,500) will be invoiced upon completion of installation, on or before
December 3, 2024.
August 19, 2024
Mary Buttice
City of Arcadia
City Manager's Office
240 W. Huntington Drive
Arcadia, CA 91007
Dear Mary Buttice,
RFP: 2024 HOLIDAY DECORATIONS
TIii CllatffMlt.llCIIT CIR' (0.
We are pleased to have the opportunity to once again submit a proposal to provide the City of Arcadia with
various types of holiday decorations and lighting displays for the downtown area. We are excited to propose
beautiful, fun, and traditional holiday decor elements for 2024. Enclosed you will find (1) original copy of our
response to your RFP. Our proposal is based on our prior experience providing the City of Arcadia with a custom
designed holiday light display, including installation, removal, storage, and our fast-response maintenance
service from 2012-2023. We also have extensive experience in providing our services to other cities,
associations, shopping centers, and high-profile clients throughout Southern California.
The Christmas Light Guy Co. has been in business for 25 years and is one of the leading and fastest growing
Holiday decor companies in Southern California. We are a trusted firm and provide BEST IN CLASS when it comes
to decor and lighting. We really set ourselves apart from the competition with our customer service, quality
product, and custom designed displays. We have a proven track record; not only with the City of Arcadia, but
also with similar projects we've provided other clients.
For 2024, we are proposing fun and modern, but still traditional decor elements for the monuments that will
bring excitement and holiday cheer to the downtown area! We will also continue to provide decorative light
pole decorations, a 3-wreath skyline, tree lighting, custom designed monument displays, and make the Transit
Plaza Christmas tree pop with large Finial ornaments. We will also continue to provide our courtesy fast
response maintenance service and scheduled weekly maintenance to ensure your light display looks beautiful
throughout the season. If any issues arise, we will be there within 24-hours and in many cases that same day.
The Christmas Light Guy Co. would like to be a continued resource for you. We've truly enjoyed working with
the City of Arcadia and believe you've been very pleased with our services thus far. WE ARE COMMITTED to the
City of Arcadia's complete satisfaction. Our prior experience in providing the requested services allows us to
give you the most cost effective and complete light display designed specifically for the City of Arcadia. Our
proposal includes a project cost proposal for the current 2024 season.
Frank Trovao
President
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Attachment No. 2
RFP: 2024 HOLIDAY DECORATIONS
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HI STORY /CREDENTIALS/EXPERIENCE
The Christmas Light Guy Company has been in the Holiday Decor and Lighting industry for over 25 years. The
Christmas Light Guy Co. started as exactly that, one guy with not only a passion and talent for creating holiday
lighting displays, but more importantly a guy with a commitment to servicing and satisfying his customer to the
fullest. Our satisfied clientele is attributed to our impeccable customer service, unique designs, creativity, quality
materials, and 24-hour fast response maintenance service. With our many years of experience we understand
the importance of customer service and have a proven track record of not only satisfying our customers, but
really going above and beyond to gain customer trust in using our services year after year.
We are a full-service firm with a dedicated team that is highly experienced in sales, customer service, project
management, and professional installation. We have installed, maintained, removed, refurbished, and stored
customer's decor for cities, shopping centers, and associations in Southern California.
Our mission is to meet and exceed commercial holiday decor customers' expectations with high quality product,
at tention to detail, professional staff, and timely installation and removal services at a great value.
•Founded in 1998
•Corporate Headquarters located at 7542 Santa Rita Circle, Stanton, CA 90680. Large storage facility to
provide temperature-controlled storage, accessible inventory, refurbishment capabilities, and project
operation hub.
•Southern California customer base includes Cities, Shopping Malls, Business Centers, and Associations.
•Proven Client Satisfaction/High Customer retention rate, many clients including City projects have used
our services year after year. Including the City of Arcadia, providing our services since 2012.
•Frank Trovao, Founder and President, will be onsite and head the project for The City of Arcadia. He has
experience leading over 150 similar projects.
P (888)
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RFP: 2024 HOLIDAY DECORATIONS
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Key Personnel
We have an incredibly powerful and committed staff that is ready to handle any job year-round.
Frank Trovao -Head Project Manager
•President -25+ years of experience. Mr. Trovao is the founder and oversees every aspect of The
Christmas Light Guy Company. He is a true entrepreneur and innovator and continues to push the
holiday lighting industry forward with his vast knowledge, experience, leadership, and customer rapport.
With over 25 years of electrical experience, Mr. Trovao is also highly skilled and experienced in training,
hiring, crew management, operations, engineering, project management/planning, quality control,
product engineering/fabrication, design, tools/equipment training, troubleshooting, and risk
management. Beyond holiday decor product and lighting, his main focus is the customer and servicing
their needs to the fullest, offering alternative approaches and finding ways to make their vision come to
life. Mr. Trovao has a hands-on approach and will be onsite to personally oversee this specific project
from beginning to end. He has experience successfully managing over 150 similar projects
Andrea Trovao
•General Manager-18+ years of experience. Mrs. Trovao has been with the company for over 18 years
and has been a main driving force behind the success of The Christmas Light Guy Company. She has
strong analytical, organizational, and management skills with a passion for Holiday Decor. Mrs. Trovao is
responsible for the management of sales and operations, working alongside Mr. Trovao, while executing
company policies, procedures, and programs. She is also highly involved and has over 18 years of
experience in purchasing, design, preparing presentations, bid specifications, and proposals. She has
personally managed and serviced many city, shopping center, and high profile clients.
Anthony Vega
•Operations Manager-18+ years of experience. Mr. Vega has over 20 years combined experience in the
construction and holiday decor/lighting industry and over 15 years of project management experience.
He continues to exceed expectations in his role and always delivers on time projects, with safety,
attention to detail, and customer satisfaction of paramount importance. He has experience in
supervision, safety training, and writing and implementing policies and procedures, including safety
programs. He has been responsible for equipment maintenance, training, and specializes in the
organization and safety oversight of numerous large-scale events. Mr. Vega reports directly to Mr.
Trovao and his main duties include, but are not limited to operations/project management,
warehouse/storage, inventory, order procurement and delivery of tools and equipment to job sites.
Installation Technicians
3
•We have at our disposal several technicians that we hire based on anticipated workload for the season.
They are very skilled, efficient, and take pride in their work; most have been with the company
seasonally for many years. Each employee undergoes extensive training and safety protocols.
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680
P (888) 1 8 ' I � 1 d i,r' h h ,,, ' 1 1 11 v I www.thechristmaslightguyco.com
RFP: 2024 HOLIDAY DECORATIONS
REFERENCES
City of Arcadia, Arcadia, CA
Cl ient Reference: Mary Buttice; Executive Assistant, City Manager's Office
Phone: (626) 821-4302
Email: MButtice@arcadiaca.gov
Holiday Light Display for Downtown and Transit Plaza
TIii (IIIUffMlt. llCIIT eUY fO.
We provide the City of Arcadia with a creative holiday light display tailored to their specific needs and budget.
Completely designed and conceptualized by The Christmas Light Guy Co. We provide our services for the
downtown area and Transit Plaza. All materials provided as rental, installed in a timely manner, removed, and
stored throughout the year. Service has been provided for 12 years.
•Pre-lit Garland w/LED lights installed around full length of (100+) poles with large red bows.
•Pole mount decorations on a total of 36 marbelite street light poles. All pole mount decorations are LED
lit and poles are wrapped in garland. (previous years)
•98 single custom designed banners installed on decorative light poles. (previous years)
•Oversized Glitter 4 Ball stack ornament prop with LED spotlights and sparkled snowflake decorations for
2 monuments at entrance to downtown area.
•Custom light and props display for 1 monument.
•1 Skyline decoration hung across Huntington Drive.
•Trunks and branches of trees located on First Street and in Transit Plaza area wrapped with LED mini
lights.
•Large 35 ft. Tree in Plaza transformed into vertical LED light strand tree with LED star topper.
Total Staff: 2 Supervisors; 10 Installation Technicians
Number of Years: 2012-Present (12 years)
City of Burbank-Downtown Burbank Business Improvement District, Burbank, CA
Client Reference: Marissa Cardwell; Ec onomic Development Analyst
Phone: (818) 238-5170
Email: mcardwell@burbankca.gov
City of Burbank-Downtown Burbank Business Improvement District
We provide the City of Burbank with a creative holiday light display completely designed and conceptualized by
The Christmas Light Guy Co. for their Downtown Business Improvement District. All materials provided as rental,
installed in a timely manner, removed, and stored throughout the year. Service has been provided for 4 years
and to be installed again in 2024.
•Custom Overhead LED Lit Star Canopy Decor -included (7) 3ft. 2D double layer white LED rope light
stars, (7) 5ft. 2D double layer white LED rope light stars, and (7) 12ft. 2D warm white LED, white LED
rope light stars•Palm Trees lights -(20) Palm Tree Trunks wrapped with warm white LED mini lights.
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680
{888) I andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com
RFP: 2024 HOLIDAY DECORATIONS
•Customer Owned 36' Tall Walkthrough Tree with LED Lighting and Holiday Ornaments -Additional
LED Lit Stars added to Tree decor to tie tree into overall Star theme.
•Median Star Displays -(4) 8ft LED Metal 3D Illuminated Star Displays, (1) on each of the (4) medians
in Zone 3
•Tree Lighting-(67) Trees with trunks and branches wrapped with LED warm white mini lights. In
addition (3) Starburst LED Light decor installed on each tree (120 Starburst LED lights in total).
•(6) Pergolas -In addition to Customer Owned Pre-lit Wreath installed on each Pergola. (4) Columns
wrapped with LED warm white lights.
•Garland -14" (wide) x 20' (long) un-lit garland, fully-decorated with multi-color ornaments installed
on (187) banner poles.
•(2) IPS Projectors (GO BOS) -displaying snowflakes on San Fernando Rd
•(4) Custom Platforms Gift Boxes -with Snow Blanket with Vignettes (1) per closed down block.
(Vignettes include: (1) 8ft star, (1) 10ft star, (1) 12ft LED lit and decorated tree, (1) reindeer family)
•(10) Trees located in Parking Lot around Ice Rink location -wrapped with warm white LED lights
Total Staff: 2 Supervisors, 10 Installation Technicians
Number of Years: 2020-Present (4years)
City of Garden Grove, Garden Grove, CA
Client Reference: Jennifer Goddard; Senior Program Specialist, Community Services Department
Phone: (714) 741-5290
Email: jenng@ggcity.org
24' Fully Decorated Royal Sequoia Artificial Tree, Pole Banner Decor, Downtown Street Tree Lighting and Decor
Displays for City Hall and Downtown area
We provide installation, removal, maintenance, and Storage for customer owned and rental decor for
Downtown Garden Grove and Garden Grove City Hall.
•Labor, Refurbishment, Installation, Removal, Maintenance, and Storage -24' Sequoia Tree with
Royal Decor Package, including 36" Giant Presents with custom designed gift tags.
•Labor, Installation, Removal, Maintenance, and Storage -City Hall Perimeter Lighting
•Labor, Installation, Removal, Maintenance, and Storage -Customer Owned Banners
•Labor, Installation, Removal, Maintenance, and Storage -Palm Trees wrapped with LED mini lights
and palm frond color washed with uplighting.
•Labor, Installation, Removal, Maintenance, and Storage -10' and 8' Oversized LED Metal Star
displays on City Hall Building.
•Labor, Installation, Removal, Maintenance, and Storage -60" Wreaths and Garland displays.
•Labor, Installation, Removal, Maintenance, and Storage -Palm Trees wrapped with LED mini lights
and palm frond color washed with up lighting.
Total Staff: 1 Supervisor; 10 Installation Technicians
Number of Years: 2019-Present (5 years)
Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680
(888)J j Bll I E andrea@thechristmaslightguyco.com I ,,IL r ., ,c1,l1 1-. L, _ � '
.�RCAlllA RFP: 2024 HOLIDAY DECORATIONS
City of Chino Hills Community Center, Chino Hills, CA
Client Reference: Albert Cardenas; Community Services Coordinator
Albert Cardenas; Community Center Director
Phone: (909) 364-2607
Email: acardenas@chinohills.org
TIii CIIIHffMAt. LICIIT CUT (0.
Holiday Perimeter Lighting, 20 ft. Artificial Christmas Tree, Large Wreaths, Garland, and Decor
The Christmas Light Guy Co. provides the City of Chino Hills with perimeter lighting for the Chino Hills
Community Center. Along with installation, removal, storage, and maintenance of customer owned, fully
decorated 20ft Artificial Tree and other holiday decor for City Hall. Our company designed a beautiful unique
light display while meeting budgetary restraints.
•Outlined perimeter of building with C7 LED bulbs.
•Installation, removal, storage, maintenance of 20ft artificial fully decorated/lit tree, including custom gift
box display stand.
•Staircase garland and wreaths for interior.
•Tree lighting, reindeer display, and 60 inch wreath at City Hall.
•Provided 3 snow machines, including technicians for Tree lighting ceremony.
Total Staff: 1 Supervisor; 6 Installation Technicians
Number of Years: 2012-Present (12 Years)
Citadel Outlets, Los Angeles, CA
Client Reference: Velny Soren; Senior Director of Marketing
Phone: (323) 887-6877
Email: vsoren@CitadelOutlets.com
"World's Largest Bow", Castle Lights, Oversized Decor, Wreaths, Tree Lighting, Perimeter Lighting
Citadel Outlets is Los Angeles' only outlet center, housing 130 stores across 700,000 sq. ft. Holiday Decor is
serious business for the Citadel, boasting the "World's Largest Bow" installed by The Christmas Light Guy Co.
atop its 5-freeway facing castle building and the "World's Largest Live-Cut Christmas Tree".
•Materials, Supplies, Refurbishment and Labor needed to install and Remove the Giant Bow and
store back to Storage Facility on site.
•Labor, Installation, Refurbishment, Removal of curtain Castle Lights.
•Labor, Installation, Refurbishment, Removal of Perimeter Lighting.
•Labor, Installation, Refurbishment, Removal of Wreaths installed on Lamassus and Towers.
•Labor, Installation, Refurbishment, and Removal of 7' Ornament Stacks.
•Labor, Installation, Refurbishment, Maintenance, and Removal of (180+) Palm Tree Lighting,
including wrapping trunks in white, bulbs in red, and palm fronds with green mini lights.
•Installation and removal, included coordination and operation of crane, lifts, traffic control.
•Produced, Installed, Maintained, Removed customized twice nightly snow/lighting effects program
transforming The Citadel Outlets into Winter Wonderland. Program includes dancing moving head
spotlights, gobos, and snow show programmed to music.
The Christmas Light Guy Company I 7542 Santa Rita Circle, .lt'1 r ,-, ➔ J ...
P (888) 18 l 1 I E andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com
!\RCAl)JA RFP: 2024 HOLIDAY DECORATIONS
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Total Staff: 2 Supervisors; 15 Installation Technicians
Number of Years: 2019-2022 (4 years)
Outlets at San Clemente, San Clemente, CA
Client Reference: Susan Jennrich; General Manager
Phone: (949) 255-0338
Email: SJennrich@outletsatsanclemente.com
Oversized Decor, Animated Decor, Pre-Lit/Decorated Garland, Wreaths, Tree Lighting, Perimeter Lighting
Outlets at San Clemente is a premier coastal outlet shopping experience in South Orange County. During the
holiday time, the outlets are transformed by The Christmas Light Guy Co. into a magical Winter Wonderland
with beautifully decorated pre-lit garland and wreaths, tree lighting, perimeter lighting, and giant ornament ball
stacks. They also boast "The World's Tallest Tree by the Sea".
•Labor, Installation, Refurbishment, Removal of curtain Castle Lights.•Labor, Installation, Refurbishment, Removal of Perimeter Lighting.
•Labor, Installation, Refurbishment, Removal of Pre-Lit and Fully Decorated Garland Aches with
Frames and sections.•Labor, Installation, Refurbishment, Removal of Wreaths.•Labor, Installation, Refurbishment, and Removal of Giant 10-Ball Ornament Stack and 2 smaller Ball
Stacks.
•Labor, Installation, Refurbishment, Maintenance, and Removal of (100+) Palm Tree Lighting,
including wrapping trunks in white, bulbs in red, and palm fronds with green mini lights.
•Labor, Installation, Refurbishment, Removal of Deer Greeters, IPS Light Units, Animated Balcony
Deer Vignettes, and Pole Decor.
Total Staff: 2 Supervisors; 10 ·1 nstallation Technicians
Number of Years: 2019-2023 (5 years)
The Shoppes at Chino Hills, Chino Hills, CA
Client Reference: Patricia Pringgosusanto; Marketing Director Dunhill Partners
Phone: (909) 364-1386 ext. 12
Email: shoppesadmin@dunhillpartners.com
Holiday Lighting, 37 ft. Artificial Christmas Tree, and Santa Village Display
The Shoppes at Chino Hills is a premier outdoor shopping mall located in the Inland Empire. The Christmas Light
Guy Co. provides The Shoppes at Chino Hills with installation, refurbishment, and storage of holiday decor and
lighting for the entire shopping center. Also, provided fully installed and serviced Snow Show for their Tree
Lighting ceremony and on weekend nights.
7
•Labor, Installation, Removal, and Storage of 8600 ft. of C9 warm white perimeter lighting for retail
buildings throughout shopping center.
•Labor, Installation, Removal, Storage, and Refurbishment of 37 ft. Artificial fully lit Sequoia Tree with
decor/ornament package, and 42 in. Snowfall tree topper.
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680
P (888) 378-8722 I E andrea@thechristmaslightguyco.com www.thechristmaslightguyco.com
RFP: 2024 HOLIDAY DECORATIONS 'IIIJ.annffMA!r-A_
�
•Labor, Installation, Removal, Storage, Materials, and Construction of 16 ft. x 16 ft. Custom created Gift
Box to place 37 ft. tree atop.
•Labor, Installation, Removal, Storage, and Refurbishment of Santa's Village -includes 31 in. Fiberglass
Planters, 12 ft. x 16 ft. Red Carpet, Santa's Chair, Ornate Ottoman, and 27 ft. x 60 ft. Snow Blanket.
•Labor, Installation, Removal, Storage, and Refurbishment of multiple large monument toppers with LED
warm white mini lights and strobe lights, including 132 ft. and 24 ft. custom monument topper.
•Labor, Installation, Removal, Storage, and Refurbishment of multiple medium to small size artificial
trees, including a 4 ft. and 5ft tree lit with LED warm white mini lights.
•Labor, Installation, Removal, Storage, and Refurbishment of garland and decorative banners, including
large red bows, installed on light poles.
•Labor, Installation, Removal, Materials, Storage -Snow Show, 4 Snow Machines with custom hoses in
Palm trees at Center Court to provide Optimal Snow Fall covering.
Total Staff: 2 Supervisors; 10 Installation Technicians
Number of Years: 2016-Present (8 years)
Downey Promenade, Downey, CA
Client Reference: Jorge Negley; General Manager
Phone: (562) 368-4814
Email: JNegley@northwoodretail.com
Holiday Lighting, 33 ft. Artificial Panel Christmas Tree, Garland, and Decor
The Christmas Light Guy Co. provides Downey Promenade Shopping Center with materials, installation, removal,
maintenance and storage of holiday decor and lighting for the main traffic areas of the center. Includes Garland
around light poles, 33ft. Artificial Panel Tree, and tree lighting.
•Labor, Installation, Removal, Storage -33ft Artificial Panel Tree, fully decorated and LED lit
•Labor, Installation, Removal, Storage -Tree lighting, Palm Trees spiral wrapped with LED mini lights
•Labor, Installation, Removal, Storage -Tree lighting event Artificial Snow show
•Labor, Installation, Removal, Storage -10ft and 8ft 3D Illuminated Metal Star Displays
•Labor, Installation, Removal, Storage -Halloween decor, including Massive Spiderweb, Light Pole spider
web and spider decor, lighting, hay bales with pumpkin display.
Total Staff: 1 Supervisor; 8 Installation Technicians
Number of Years: 2015-Present (9 years)
Laguna Woods Village, Laguna Woods, CA
Client Reference: Brian Grun er; Recreation and Special Events Director
Phone: (949) 597-4270
8
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ARCADIA RFP: 2024 HOLIDAY DECORATIONS
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Holiday exterior and interior lighting and decor, including 20 ft. fully decorated artificial Christmas tree and bistro
canopy and tree lighting for Fall event.
Laguna Woods Village is a premier active lifestyle community for people 55 and older located Orange County,
CA. We provide the community with design, installation, and removal of holiday display for the Clubhouse,
Community Center, and Guardhouses, along with lighting for their fall event in the Equestrian Center.
•860 ft. Perimeter lighting -LED C-9 lights installed along 360 perimeter of Clubhouse 2 building. Lights
will be clipped or magnetized, no glue/no damage.
•18 ft. Artificial frame Christmas tree located in front to right of entrance of Clubhouse 2-Fully decorated
and LED lit-cool white, including multi sized/shaped ornaments, 2ft. star topper, and custom built 3 ft.
box stand to add greater floor impact and interest.
•(12) Light sconce custom garland/bow displays coming out from top of sconce and to hang down on
sides. See attached figures.
•(6) Light poles wrapped with LED lit garland and silver bows.
•60 in. LED lit and decorated wreath located above doors of main entrance.
•Bush Lighting -LED cool white mini lights.
•(2) Snow Machines installed and operated at Clubhouse 2 for Winter Wonderland Event.
•(12) Guardhouses -Perimeter lighting with LED Clear icicles.
•12 ft. Artificial Christmas tree located in lobby-Fully decorated and LED lit, including multi sized/shaped
ornaments, bows, ribbon, tree skirt, and star topper.
•48 in. Wreath -LED lit and decorated located along rail above.
•Garland -LED lit and decorated installed on handrail, swag from both sides of wreath.
•Custom Dance floor canopy with Bistro lighting -Extended to provide additional lighting, but will still
create unique dance floor canopy.
•(7) Trees wrapped with LED warm white mini lights -trunks only.
Total Staff: 1 Supervisor; 6 Installation Technicians
Number of Years: 2018-Present (6 years)
9
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, ..J r ,,
P (888) j ,g 8. L , L andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com
RFP: 2024 HOLIDAY DECORATIONS
THI CIIIHffM&t.llCllff CUY CO.
SCOPE OF WORK
We will provide all labor, tools, equipment, materials, and insurance, to furnish, store, maintain, install, and
remove all displays. We maintain a large storage facility that enables us to keep a large inventory of materials
necessary to meet our customers' demands. Any additional materials can be purchased and/or leased as
necessary. We will inspect and maintain decorations on a weekly basis and respond to any service call within
24 hours and/or same day. All lights and displays will be LED.
For the City of Arcadia, we are proposing to install the following:
A holiday display designed to excite and bring cheer to the City of Arcadia residents and visitors. We propose a
Large LED Lit Red 3D Glitter Bow Display on top of the Santa Clara Monument and Huntington Drive
monuments. These displays will bring a modern touch downtown, while blending seamlessly with traditional
decor along Huntington Drive with warm white lights on the garland and a Winter Wonderland candy cane
theme on First Avenue and Station Transit Plaza. For 2024, we propose continuing with traditional holiday decor
for the Transit Plaza Pine Tree, with warm white C9 lights a_nd warm white mini lights draped around the tree,
bows and beautiful extra-large finial ornaments to warm up the senses and feel like you're in a cozy Winter
Wonderland!
Huntington Drive between Santa Clara Street and Fifth Avenue
10
•14" (wide) x 20' (long) Pre-lit garland with LED CG warm lights installed on (98) decorative light poles.
Garland will wrap around the full length of the poles from top to bottom (end 2 ft. from ground). (2)
Structural 18" Red bows will be installed on top of each pole. (See Figure 1). Current City Banners will
remain on decorative light poles. Installation equipment required: Scissor lift and ladders.
•Custom light and prop displays for 2 monuments located at 5th Ave. and Huntington Dr. (2) 6' Large LED
Lit Red 3D Glitter Bow Displays, (1) 3D bow to be placed on each monument. {See Figure 2a) -OR-(2) 12'
Large LED Lit and Fully Decorated Christmas Tree. Includes: Star Topper and Base with Snow. (1) 12'
Christmas Tree to be placed on each monument {See Figure 2b) -OR-(2) 8' 3D LED Illuminated Metal
Star displays with LED spotlights, and snow covered custom made platform for each monument. (1) 3D
Star to be placed on each monument. (See Figure 2c). -OR-(2) 36' Red Oversized Ornament display on
top of each monument. Placed on top of each monument. LED Illuminated Snowflakes on side of
monuments. (See Figure 2d). Installation equipment required: Ladders.
•Custom light and prop display for 1 monument located at Santa Clara St. and Huntington Dr. (1) 8' Large
LED Lit Red 3D Glitter Bow (See Figure 3a) -OR-(1) 12' Large LED Lit and Fully Decorated Christmas Tree.
Includes: Star Topper and Base with Snow. {See Figure 3b) -OR-Gingerbread House display-to include
(2)SFt Gingerbread Man Displays placed on the sides of the monument (front/back) and (4) 2'x2'
Gingerbread Snowflake props placed on sides of monument (2 per side) with spotlights. (See Figure 3c).
Installation equipment required: Ladders.
T !:' _r trr .1 Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680
P (888) J • 8/ :l l I t. andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com
RFP: 2024 HOLIDAY DECORATIONS
TIii Clllnfl'M.lt.llCIIT CUY CO.
•1 Skyline decoration across Huntington Dr. at pt St. Triple Wreath skyline with red bows. Center wreath
-60", Side Wreaths-48". See Figure 4. Installation equipment required: Bucket truck with boom lift.
First Avenue between California Street and Santa Clara Street
•14" (wide) x 20' (long) Pre-lit garland with LED C6 warm white lights installed on (37) decorative light
poles. Garland will wrap around the full length of the poles from top to bottom (end 2 ft. from ground).
(2)Structural 18" Red bows will be installed on top of each pole. See Figure 1. Current City Banners will
remain on decorative light poles. Installation equipment required: Scissor lift and ladders.
•Trunks and branches of 10 Trees located on First Avenue wrapped with LED mini lights. Installation
equipment required: Ladders.
o Tree Location: Same as last year.
Arcadia Station Transit Plaza
11
•14" (wide) x 20' (long) Pre-lit garland with LED C6 warm white lights installed on (7) decorative light
poles. Garland will wrap around the full length of the poles from top to bottom (end 2 ft. from ground).
(2)Structural 18" Red bows will be installed on top of each pole. See Figure 1. Current City Banners will
remain on decorative light poles. Installation equipment required: Scissor lift and ladders.
•14" (wide) x 20' (long) Garland installed on (5) decorative light poles located in Plaza. Garland will wrap
around the full length of the poles from top to bottom (end 2 ft. from ground). (2) Structural 18" Red
bows will be installed on top of each pole and garland will be fully decorated with ball ornaments in
Candy Cane color scheme. See Figure 5. Installation equipment required: Scissor lift and ladders.
•Trunks and branches of 3 Trees located in Plaza wrapped with LED mini lights. Installation equipment
required: Ladders.
•(9) Small Trees located in Plaza decorated with multi sized ball ornaments in Candy Cane color scheme
to match main tree decorations and pole mounts. Installation equipment required: Ladders.
•40Ft Pine Tree located in Transit Plaza decorated to bring Traditional Christmas Cheer with beautiful
Warm White LED C9 Lights, Warm White LED Mini Lights, Bows, and Ornaments. Warm White LED C9
lights and LED mini lights draped around the Tree. 12", 15", 24" Red Structured Bows with Gold Trim.
Extra Large Multi Color Finial Ornaments. LED Star Ornaments. LED Star Topper will be installed on top
of Tree. See Figure 6. Installation equipment required: Bucket truck with boom lift and Ladders.
•(1) 10Ft. 3D LED Illuminated Metal Star display placed on top of stairs in Transit plaza, located to be
visible from Metro train passersby, as well as street. See Figure 7. Installation equipment required:
Ladders.
P (888)
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680
812 I E andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com
RFP: 2024 HOLIDAY DECORATIONS
2024 Project Cost Proposal
Huntington Drive between Santa Clara Street and Fifth Avenue
Decorative Light Poles
Materials:
$98.00
Labor for installation and removal:
$45.00
2 Monuments at 5th St. and Huntington Dr.
Materials:
$2,400.00
Labor for installation and removal:
$950.00
Monument at Santa Clara and Huntington Dr.
Skyline
Materials:
$3,200.00
Labor for installation and removal:
$1,450.00
Materials:
$1,200.00
Labor for installation and removal:
$1,200.00
per pre-lit garland w/bows
per light pole
per monument
per monument
per monument
per monument
per skyline
per skyline
First Avenue between California Street and Santa Clara Street
Decorative Light Poles
Materials:
Trees
$98.00
Labor for installation and removal:
$45.00
Materials:
$200.00
Labor for installation and removal:
per pre-lit garland w/bows
per light pole
per tree
X
X
X
X
X
X
X
X
X
X
X
98
98
2
2
37
37
10
TUI C:lllnffMlt.llellT CIUY C:O.
$9,604.00
$4,410.00
$4,800.00
$1,900.00
$3,200.00
$1,450.00
$1,200.00
$1,200.00
$3,626.00
$1,665.00
$2,000.00
The Christmas Light Guy n o rn I i•• ,_ Santa Rita Circle, Stanton, CA 90680
l2
P (888) 1 '·13 ,, I E andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com
ARCADIA RFP: 2024 HOLIDAY DECORATIONS TIii flllfflTMA!.llCIIT C!iUY fe.
$175.00 per tree X 10 $1,750.00
Arcadia Station Transit Plaza
Decorative Light Poles located on Santa Clara Street
Materials:
$98.00 per pre-lit garland w/bows X 7 $686.00
Labor for installation and removal:
$45.00 per light pole X 7 $315.00
Decorative Light Poles located in Plaza area
Materials:
$78.00 per garland w/bows X 5 $390.00
Labor for installation and removal:
$45.00 per light poles X 5 $225.00
3 Medium Size Trees
Materials:
$200.00 per tree X 3 $600.00
Labor for installation and removal:
$175.00 per tree X 3 $525.00
Small Trees located in Plaza area -NOT requiring electricity
Materials:
$45.00 per tree X 9 $405.00
Labor for installation and removal:
$65.00 per tree X 9 $585.00
40 Ft Transit Plaza Tree -C9 and Mini Lights/Fully Decorated
Materials:
$3,500.00 per tree X $3,500.00
Labor for installation and removal:
$3,200.00 per tree X $3,200.00
3D Illuminated Metal Star Display -Transit Plaza
Materials:
$2,400.00 per display X $2,400.00
Labor for installation and removal:
$600.00 per display X $600.00
T' Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680
P (888) -, 8121 I E andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com
13
ARCADIA RFP: 2024 HOLIDAY DECORATIONS
TIii antlflM&t.llellT �UY (0.
Project Cost Proposal Total: $50,236.00
Discount $5,236.00
Project Cost Proposal Grand Total: $45,000.00
Christmas Light Guy Company I J 1 Rita Circle, Stanton, CA 90680
P (888) n I E andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com
The Christmas I. r Guy Company I �) 12 ,1 t 1 �, Circle, , mt CA J.,o o
TIii CllltlffMA!.llCIIT GUY CO.
Pre-Lit Garland w/Bows on Decorative Light Poles
Decorative Light Poles include:
•14"x20' Pre-lit Garland wrapped around full length of poles
•Lit with Warm White C6 bulbs
•(2) 18" Structural Red Bows
•City Banners will remain on poles
r Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680
P (888) , , ' I E andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com Figure 1
TIii fllllffMI!.llCIIT C:UY fO.
2 Monuments at 5 th Ave./Huritington Dr.
6 FT Large LED Lit Red 3D Glitter
Bow on top of each monument.
The Christmas Light Guy Company I 4 n I t Circle, r I J "+ 90680
P (888) 378-8722 I E andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com Figure 2a
�rti\_ �
2 Monuments at 5 th Ave./Huntington Dr.
12 FT Large LED Lit and Fully
Decorated Christmas Tree, Including
Star Topper, Base with Snow
•Placed on top of custom snow-covered
platform on top of each monument
J � Christmas Light Guy Company I -=:, ,ci r K r Circle, :1, t CA 90680 P (888) 378-8722 I i:: andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com Figure 2b
�(A._ �
2 Monuments at 5 th Ave./Huntington Dr.
8 FT 3D Illuminated Metal Star
Display on top of each monument
•Placed on top of custom snow-covered
platform on top of each monument
•Illuminated Snowflakes on side of
monuments
r � ·, Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680
P (888) � I E andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com Figure 2c
�� �
2 Monuments at 5 th Ave./Huntington Dr.
36" Oversized Red Ornament
Display on top of each monument
•Placed on top of custom snow-covered
platform on top of each monument
•LED Illuminated Snowflakes on side of
monuments
I c 11 1 , Light Guy Company I , , , .i Circle, Stanton, "90680
P (888} 378-8722 I E andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com Figure 2d
TlllfllmffMAt.uarrcUYto.
1 Monument at Santa Clara Street/Huntington Dr.
8 FT Large LED Lit Red 3D Glitter Bow
The Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680
P (888) , ) -i I E andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com Figure 3a
The Christmas Light Guy Company 7542 Santa Rita Circle, Stanton, CA 90680
P (888) 378-8722 E andrea@thechristmaslightguyco.com www.thechristmaslightguyco.com Figure 3b
TIii (IOtlffM&! llellT Clff (0.
1 Monument at Santa Clara Street/Huntington Dr.
Custom designed Gingerbread house secured on Monument with snow
covered platform
•(4) 2'x2' Gingerbread Snowflake Displays (2 on each
side of monument with spotlights.
•(2) 5ft Gingerbread Man Displays (1 on front and 1
on back of monument with spotlights.
r t Christmas Light Guy Company I 7542 Santa Rita Circle, Stanton, CA 90680
P (888} 378-8722 I E andrea@thechristmaslightguyco.com I www.thec hristmaslightguyco.com Figure 3c
3 Wreath Skyline
TIii ClllllffMlt.llCIIT IUl' CO.
40-Foot Triple Wreath Skyline extended fully across Huntington Dr.
•(1) 60" Wreath, (2) 48" Wreaths
The Christmas Light Guy Company I , ..J. ) I! J Rita Circle, Stanton, CA l , , P (888) 378-8722 I t andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com Figure 4
�ra\.._
�
Orn ament Decorated Garland w/Bows on Decorative
Light Poles
Example of ornaments on garland
Above is example of garland and bows and how poles will be wrapped
Decorative Light Poles include:
•14"x20' Pre-lit Garland wrapped around full length of poles
•Decorated with ball ornaments in candy cane color scheme
•(2) 18" Structural Red Bows
The Christmas Light Guy Company I ,- � Santa Rita Circle, Stanton, CA 90680
P (888) -� 2 I E andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com Figure S
TIii fllDlffM.11'.lMIIT«;UYfO.
Transit Plaza Tree - Fully Decorated w/LED C9 and
Mini Lights
Main Large Tree located in Transit Plaza decorated to bring Traditional
Christmas Cheer with beautiful Cluster Meteor Lights, LED Mini Lights,
Bows, and Extra Large Finial Ornaments.
•Warm White LED C9 Lights and Mini Lights draped around the Tree.
•12", 15", 24" Red Structured Bows with Gold Trim
•Extra Large Multi Color Finial Ornaments
•LED Star Ornaments
•LED Star Topper will be installed on top of Tree
The Christmas Light Guy Company I --,-I� r Ir Rita I e Stanton, CA 90680
P (888) �' -2 1 I E andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com Figure 6
TIii C:IIMffMI! llCIIT CUY C:O.
Transit Plaza - 10 FT. 3D Illuminated Metal Star Display
10 FT. 3D Illuminated Metal Star Display placed on top of stairs in
Transit Plaza
•Located to be visible from Metro train passersby, as well as street
r I Christmas Light Guy Company I ,.� L Santa Rita Circle, Stanton, CA 90680 P (888), 77' I E andrea@thechristmaslightguyco.com I www.thechristmaslightguyco.com Figure 7