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HomeMy WebLinkAboutItem 11i - Accept Valve Replacement Project as Complete DATE: October 1, 2024 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Tiffany Lee, P.E., Senior Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY GRBCON INCORPORATED FOR THE VALVE REPLACEMENT PROJECT AS COMPLETE CEQA: Exempt Recommendation: Approve SUMMARY On March 19, 2024, the City Council approved a contract with GRBCON Incorporated in the amount of $146,255 for the Valve Replacement Project. The terms and conditions of this project have been met and the work has been performed to the satisfaction of the Project Manager for a total project cost of $146,255. It is recommended that the City Council accept all work performed by GRBCON Incorporated for the Valve Replacement Project as complete; and authorize the final payment to be made in accordance with the contract documents, subject to retention of $7,312.75. BACKGROUND As part of the valve exercising program, valves in the water distribution system are regularly inspected to verify functionality and identify any needed repairs. During a routine inspection, it was determined that the water distribution system valves at the following three locations were inoperable and in need of replacement: • Santa Anita Terrace and Santa Anita Avenue • Camino Real Avenue and Santa Anita Avenue • Third Avenue and Rodell Place The 12-inch water main on Santa Anita Avenue, between Santa Anita Terrace and Camino Real Avenue, is a cast iron pipe that was constructed in 1954. The 8-inch water main on Third Avenue, between Longden Avenue and Live Oak Avenue, is also a cast iron pipe that was constructed in 1945. Each pipe has gate valves along its length that Accept Valve Replacement Project October 1, 2024 Page 2 of 2 allow water utility crews to isolate portions of the pipe in case of an emergency or a broken water main. Due to their age, the gate valves were not fully operational and needed to be replaced. These gate valves are critical to the emergency operation of the City’s water system DISCUSSION On March 19, 2024, the City Council approved a contract with GRBCON Incorporated for the Valve Replacement Project. The project included excavating in the street or right-of-way at the intersections of Santa Anita Terrace and Santa Anita Avenue, Camino Real Avenue and Santa Anita Avenue, and Third Avenue and Rodell Place, to remove and replace two, 12-inch gate valves and four, 8-inch gate valves. The terms and conditions of this contract have been complied with and the work has been performed to the satisfaction of the Project Manager. GRBCON Incorporated completed the work as defined in the project plans and specifications in an efficient and timely manner. No change orders that affected the budget were made. ENVIRONMENTAL ANALYSIS The project involved the replacement and minor alteration of an existing utility system with no expansion of the system, and therefore, qualified as a Class 2 Categorical Exemption per Section 15302(2) of the California Environmental Quality Act (“CEQA”). FISCAL IMPACT Funds in the amount of $200,000 were budgeted in the Fiscal Year 2023-24 Capital Improvement Program for this project. The total cost for the Valve Replacement Project is $146,255. RECOMMENDATION It is recommended that the City Council determine this project is a Class 2 exemption under the California Environmental Quality Act (“CEQA”); accept all work performed by GRBCON Incorporated for the Valve Replacement Project as complete; and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $7,312.75.