HomeMy WebLinkAboutItem 11i - Accept Valve Replacement Project as Complete
DATE: October 1, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Tiffany Lee, P.E., Senior Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY GRBCON INCORPORATED
FOR THE VALVE REPLACEMENT PROJECT AS COMPLETE
CEQA: Exempt
Recommendation: Approve
SUMMARY
On March 19, 2024, the City Council approved a contract with GRBCON Incorporated in
the amount of $146,255 for the Valve Replacement Project. The terms and conditions of
this project have been met and the work has been performed to the satisfaction of the
Project Manager for a total project cost of $146,255.
It is recommended that the City Council accept all work performed by GRBCON
Incorporated for the Valve Replacement Project as complete; and authorize the final
payment to be made in accordance with the contract documents, subject to retention of
$7,312.75.
BACKGROUND
As part of the valve exercising program, valves in the water distribution system are
regularly inspected to verify functionality and identify any needed repairs. During a
routine inspection, it was determined that the water distribution system valves at the
following three locations were inoperable and in need of replacement:
• Santa Anita Terrace and Santa Anita Avenue
• Camino Real Avenue and Santa Anita Avenue
• Third Avenue and Rodell Place
The 12-inch water main on Santa Anita Avenue, between Santa Anita Terrace and
Camino Real Avenue, is a cast iron pipe that was constructed in 1954. The 8-inch water
main on Third Avenue, between Longden Avenue and Live Oak Avenue, is also a cast
iron pipe that was constructed in 1945. Each pipe has gate valves along its length that
Accept Valve Replacement Project
October 1, 2024
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allow water utility crews to isolate portions of the pipe in case of an emergency or a
broken water main. Due to their age, the gate valves were not fully operational and
needed to be replaced. These gate valves are critical to the emergency operation of the
City’s water system
DISCUSSION
On March 19, 2024, the City Council approved a contract with GRBCON Incorporated
for the Valve Replacement Project. The project included excavating in the street or
right-of-way at the intersections of Santa Anita Terrace and Santa Anita Avenue,
Camino Real Avenue and Santa Anita Avenue, and Third Avenue and Rodell Place, to
remove and replace two, 12-inch gate valves and four, 8-inch gate valves. The terms
and conditions of this contract have been complied with and the work has been
performed to the satisfaction of the Project Manager. GRBCON Incorporated completed
the work as defined in the project plans and specifications in an efficient and timely
manner. No change orders that affected the budget were made.
ENVIRONMENTAL ANALYSIS
The project involved the replacement and minor alteration of an existing utility system
with no expansion of the system, and therefore, qualified as a Class 2 Categorical
Exemption per Section 15302(2) of the California Environmental Quality Act (“CEQA”).
FISCAL IMPACT
Funds in the amount of $200,000 were budgeted in the Fiscal Year 2023-24 Capital
Improvement Program for this project. The total cost for the Valve Replacement Project
is $146,255.
RECOMMENDATION
It is recommended that the City Council determine this project is a Class 2 exemption
under the California Environmental Quality Act (“CEQA”); accept all work performed by
GRBCON Incorporated for the Valve Replacement Project as complete; and authorize
the final payment to be made in accordance with the contract documents, subject to the
retention of $7,312.75.