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HomeMy WebLinkAboutRP Agenda: 10/09/24CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Wednesday, October 9, 2024, 6:00pm Location: Recreation Conference Room, 375 Campus Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 449 MMRX kA3* . p7Ii-TVVE9)MM-MR. 4,ii2i : 626-574-5455) , 48 'iW Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. #J I�f ll31$ �r� 7ipe JAZZ £ iAfJt�7 RP i ��C �1Q iX�9h�75ri 3iZ� v` &1 4 (*�i& : 626-574-5455), i**J�gT'A72 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Gregory Vanni, Chairperson Sonny Mediana, Vice -Chairperson Roberto Ayala, Commission Member Valerie Cheung, Commission Member Matthew Goldsby, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS REPORT FROM CITY COUNCIL MEMBER LIAISON Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of September 11, 2024 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates b. Report of Director of Recreation and Community Services I. Monthly Reports H. Financials ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to November 13, 2024, at 6:00pm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, September 11, 2024 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Vice -Chairperson Mediana called the meeting to order at 6:02pm. PLEDGE OF ALLEGIANCE — Commissioner Goldsby ROLL CALL OF COMMISSIONERS PRESENT: Ayala, Cheung, Golsby, and Mediana EXCUSED: Vanni A motion was made by Commissioner Ayala, seconded by Commissioner Cheung, and unanimously carried on roll call vote to excuse Chairperson Vanni. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS REPORTS FROM RECREATION AND PARKS COMMISSIONERS Vice -Chairperson Mediana reported he participated in his first class through the Recreation and Community Services Department, Introduction to Pickleball. Chairperson Mediana reported he and his wife enjoyed the class and look forward to the rest of the session. Commissioner Cheung — No Report Commissioner Ayala reported he will be attending the Moon Festival on September 14. Commissioner Ayala reported he visited Fairview Park to become more familiar with the facility. Commissioner Ayala reported he saw the new bleachers at Bonita Park being used. Commissioner Goldsby introduced himself and said he is looking forward to learning more of what the Recreation and Community Services Department offers to the community. REPORT FROM CITY COUNCIL MEMBER LIAISON Council Member Verlato welcomed the new Parks and Recreation Commissioner Matthew Goldsby. Council Member Verlato reported she has been to Bonita Skate Park to view the graffiti and is addressing the issue with the Public Works Services Department. Council Member Verlato reported on the proposed construction project at Michilinda and Colorado Avenue. This commercial project named the Ivy Project, will be a multi -unit assisted living housing facility. Council Member Verlato reported on Measure A, the repeal and replacement of Measure H. Measure H is the Los Angeles County one -quarter cent sales tax increase imposed on cities within the County to raise money to address homelessness. There is a state cap of 10 Y2 percent sales tax cities can impose. Some cities in Los Angeles County were at the state cap sales tax at the onset of Measure H and have been benefiting from the program without paying into it. A new state law allows cities to go over the state cap for sales tax by an additional one -quarter percent. Measure A will repeal Measure H and have the tax increased from one -quarter percent to one- half percent. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of August 14, 2024. It was moved by Commissioner Ayala, seconded by Vice Chairperson Mediana, and unanimously carried on roll call vote to approve consent calendar 2a. 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates Deputy Director Public Works Services (DDPWS) Carmen Masud reported the Newcastle Park Renovation Project is waiting for permits from Metro Link to move forward with construction near the metro tracks. DDPWS Masud the Metro Link process is lengthy, so the Public Works Services Department is working on getting a special permit approved to be able to work in other areas of Newcastle Park not in the Metro Link zone. DDPWS Masuud reported once permits are in place, a timeline for park completion will be posted on the City's website. DDPWS Masuud reported the Baseball Field Bleacher project is in progress at Hugo Reid and Bonita Park baseball fields and is expected to be completed in early October. DDPWS Masuud reported graffiti at Bonita Skate Park continues to be removed. A surveillance camera has been placed on site and a request has been made to the Arcadia Police Department to conduct more drive -by surveillance to help stop graffiti vandalism. DDPWS Masuud reported Wilderness Park remains closed and the City of Arcadia Public Works Services Department is waiting for Los Angeles County to complete the Sant Anita Dam project and bridge repair before the City can begin assessing clean-up and reconstruction of the facility. b. Report from Recreation and Community Services Department Director Recreation and Community Services (DRCS) Sara Somogyi passed out a flyer for the Moon Festival on September 14. DRCS Somogyi reported the Moon Festival is a community event in collaboration with the Arcadia Chamber of Commerce, the Arcadia Chinese Association, and the Arcadia Recreation and Community Services Department. The event will have entertainment, vendors, family activities, and an opportunity to make your very own moon cake. Summer Video Recreation Supervisor Michael Quijada presented a video highlighting many of the summer activities provided by the Recreation and Community Services Department. Monthly Reports DRCS Somogyi reported on several senior programs in the month of August. DRCS Somogyi reported the billiards room had 371 participants. DRCS Somogyi reported class attendance at the various facilities was over 2,200. DRCS Somogyi reported Coffee with the Mayor had 35 seniors in attendance. DRCS Somogyi reported the gift shop had 66 visitors. DRCS Somogyi reported mahjong had 108 participants. DRCS Somogyi reported the Monday dance had 218 participants. DRCS Somogyi reported 1,233 seniors participated in the Senior Meals Program. DRCS Somogyi reported 10 seniors went to the Olive Garden for Taste the Town. DRCS Somogyi reported the Summer Senior Beach Trip had 108 participants. DRCS Somogyi reported Travelers Club serviced 195 travelers in the month of August. DRCS Somogyi reported on several recreation programs and activities in the month of August. DRCS Somogyi reported the Adult Basketball League had 799 participants. DRCS Somogyi reported the Afterschool Program has started with 2,772 children attending the month of August. DRCS Somogyi reported the Summer Fun 'N Play program concluded with 785 children in attendance. DRCS Somogyi reported the Summer Sports Camp concluded with 907 participants. DRCS Somogyi reported the Summer Concerts and Movies in the Park concluded the season with the City's 1211 Birthday Celebration and National Night Out with over 1,700 people enjoying the music and over 660 participants attending the movies. DRCS Somogyi reported 53 participants attended the excursion to the Pageant of the Masters in Laguna Beach. DRCS Somogyi reported the inaugural City -Wide Health Fair held in August had 800 people in attendance. DRCS Somogyi reported 58 people attended the City -Wide Health Education Series. DRCS Somogyi reported the Volunteen Program had 14 volunteers give 225 hours of service. ADJOURNMENT Vice -Chairperson Mediana adjourned the meeting at 7:12pm to October 9, 2024, at 6:OOpm in the Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia. _ By. Sonny Mediana Vice -Chairperson Sara Somogyi Secretary STAFF REPORT Recreation and Community Services Department DATE: October 9, 2024 TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services % SUBJECT: PROGRAMS & ACTIVITIES — September 2024 SENIOR SERVICES DIVISION Arcadia Senior Services plays an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM Billiard Room Blood Pressure Check Bridge DESCRIPTION ATTENDANCE Three pool tables are available Monday through Friday from 299 7:30am-4:30pm for seniors to enjoy and make new friends. Free blood pressure check is available the second Tuesday of each month, from 10-1lam in the Community Center. Bridge is available on Wednesdays from 10am-1 pm. Card games help improve memory and cognition, enhance motor skills, and promote socialization. Exercise plays a vital role in health and contributes to bone Classes density improvement, increased muscle strength, flexibility, and can also reduce stress. Some classes offered are line dance, cardio plus, art, chair yoga, and Zumba. Coffee with the On the third Tuesday of the month, seniors listen and chat with Mayor the Mayor about City issues and topics of personal interest. On Thursdays, Fit & Talk meets for a fun and easy workout. Once Fit & Talk per month, the group enjoys a leisurely walk around different areas of Arcadia. The gift shop provides a venue for senior crafters to sell their Gift Shop creations and allows the community to purchase one -of -a -kind items at a great price. Arcadia logo merchandise is now available for purchase during gift shop hours. _ The I&R program assists seniors and their families with issues Information & Referral Intakes i that affect their quality of life by providing information and referral that address their daily living concerns. On the fourth Tuesday of the month, seniors can participate in Karaoke karaoke. Seniors sing along to many different songs while making new friends. 12 ifl: 1,634 26 60 91 Visitors Monthly Revenue $412 23 Mel i- Lions Sight Legal Assistance Mahjong Monday Dance Monthly Bus Pass Pinochle Senior Meals Program Senior Seminars Sing Along with James Table Tennis Taste the Town Weekly Movie The Lions Sight program is offered in conjunction with the Arcadia Lions Club. The program offers low-income seniors free vision care. Prospective clients are screened to make the necessary arrangements for the free service. The Neighborhood Legal Services of Los Angeles Organization is available once a month at the Community Center to provide seniors with legal insight. Mahjong is a game of Chinese origin played by four people with 144 tiles that are drawn and discarded until a player secures a winning hand. American Mahjong is held on Tuesdays, at 1 pm and Traditional Chinese Mahjong on Fridays at 12:30pm. The Monday Dance is held the first, third, and fifth Monday of each month. This program provides live music entertainment for everyone to dance to and enjoy. Dial A Ride bus passes are sold at the Community Center na d can also be mailed to seniors. Bus passes are $5 per month. Pinochle meets every Monday from 9am-2pm. Pinochle is a trick taking ace ten card game of German origin usually played by two to four people with a 48-card deck. 1 A nutritious meal is provided Monday -Friday. For many seniors this is the only hot meal they have daily. Free seminars on diverse topics are available each month. The following topics were presented in September: Paramedic Membership, Cooking Tutorial: Curry Soup & Apple Bread, and Estate Planning & Probate Clinic. Sing along with James meets Wednesdays from 1-3pm. James is one of our volunteers who plays his guitar and sings with a group of seniors for fun and socialization. Table Tennis is available Monday -Friday, from 8am-4pm. Equipment is available at the front desk for seniors to play and meet new friends. _ Each month, participants meet at different restaurants to have lunch and socialize. In September, participants had lunch at Cafe Fusion in Arcadia. New movie releases or classic movies are shown on a theater size screen every Wednesday for free. This program provides a weekly phone call to individuals who You've Got a live alone, feel lonely, or need someone to check on them. New Friend friends are made, and great conversations are enjoyed. On Friday, September 6, Retro Bingo was held with 75 Retro Bingo participants. Everyone enjoyed eight groovy games of bingo, raffle prizes, and a delicious fried chicken lunch. Moon Festival On Friday, September 13, 135 participants enjoyed a presentation on the history of the Moon Festival and a solo Guzheng performance. They also enjoyed a traditional Chinese meal from Cafe Fusion which included appetizers, an entree, dessert, and a tea tasting. 3 4 136 237 20 24 1,040 Average/Day 61 76 144 184 17 55 3 135 On Friday, September 27, the Senior Social Hour provided Senior Social individuals the opportunity to come together, make new friends, Hour play games, and enjoy refreshments and treats. There were six participants who had a great time getting to know one another. Support services include registering members for trips, signing Meeting: 60 Arcadia up new members, and managing the club's correspondence. A Passes Sold: 70 Travelers Club monthly club meeting is held to discuss future trips and provide Passengers: 68 a social gathering. Total: 198 Cumulative total for senior services + 4,727 Connection Total number of monthly newsletters distributed this month 1,300 RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services is listed below. PROGRAM Adult Basketball Afterschool Program r Girls Youth Volleyball DESCRIPTION The Adult basketball league has 28 teams participating in the summer league. The league takes place at the Dana Gym on Sundays from 8am to 10pm. The summer league runs from July 14 through September 22. The After School Playground Program is a free drop -in program for youth in grades K-5. The program operates Monday through Friday from school dismissal to 4:30pm. The program began on August 19, 2024, and will go on through May 30, 2025. Six elementary school playgrounds provide a variety of activities including board games, crafts, and outdoor games to keep participants safely engaged and entertained. ATTENDANCE *41 BS 808 CG 832 HA 814 HO 1,115 HR 796 LW 420 Total 4,785 Girls Youth Volleyball is offered each fall through the after -school Div. A - 215 program. There are three divisions, Division A is for 71 and 8th grade, Div. B - 323 Division B is for 51h and 6th grade, and Division C is for V and 411 grade. Div. C - 134 Practices are twice a week with games played on weekends. Total 672 Kids' Night Out took place on September 13, at the Arcadia Community Kids' Night Center. Participants took part in a "Circus, Circus" themed evening. 49 Out Parents enjoyed a night out while their kids had dinner, made a fun circus themed craft, played games, and watched a movie. On Saturday, September 14, the Recreation and Community Services in collaboration with the Arcadia Chamber of Commerce, and the Arcadia Chinese Association held the 2"d Annual Moon Festival event Moon at City Hall Lawn. 4,000 people enjoyed a variety of performances Festival including a dragon dance, martial arts, hip hop dancing, singing, and 4,000 the telling of the Moon Festival story. Over 500 no -bake mooncakes were made, tons of prizes were raffled off as well as 30 booths from local vendors. The children's zone had crafts, a bounce house, and sugar art for kids to enjoy. City -Wide On Wednesday, September 25, 26 people attended the City -Wide Health Health Education Series seminar on Managing Chronic Pain through 26 Education Alternatives to Opioids presented by Dr. Alexander Chen, Dr. Jeffrey Series Lin USC Arcadia, Keck Medicine USC. On Friday, September 27, the Father Daughter Dance took place at the Father and Arcadia Community Center. This country western themed event had 74 Daughter fathers and daughters spending an evening together. The interactive 74 Dance DJ had dads and daughters playing games, serenading each other, and dancing through the night. Dinner was served, and a fun photo booth was available to capture the nights memories. Community Examples of classes offered at this location include exercise classes, Center karate, cooking, chess, table tennis, yoga, lip reading, painting, and line 1,201 Classes dancing. Dana Gym Examples of classes offered at this location include exercise classes, Classes youth basketball classes, volleyball, and badminton. 560 MEC Examples of classes offered at this location include guzheng, karate, Classes tai chi, and line dancing. 168 Off -Site & Virtual Examples of classes offered off -site or virtually include tennis, art, 775 Classes exercise, music, and more. Community Center The facility is available for rent to Arcadia civic and non-profit 1,100 Rentals organizations for activities and programs. Cumulative total for Recreation classes and youth programs 14,091 TOTAL for Recreation and Senior Services 18,818 COMMUNITY CENTER RENTALS DATE ORGANIZATION PARTICIPANTS FEES September 1, 2024 The Well SGV 150 $225 September 7, 2024 Nak Mvay Foundation 150 $1,528 September 8, 2024 The Well SGV 150 $225 September 15, 2024 The Well SGV 150 $225 September 21, 2024 Here to Serve The Well SGV 150 $2,034 September 22, 2024 150 $225 September 28, 2024 Western Division Collection Association 50 150 1,100 $225 September 29, 2024 The Well SGV $225 Total $4,912 WILDERNESS PARK — CLOSED UNTIL FURTHER NOTICE DUE TO STORM DAMAGE. Normal % Expended Personnel Related: 16.67% Supplies & Services: 15.38% RECREATION DEPARTMENT FINANCIAL STATEMENT August 2024 ACCOUNT BUDGET EXPENDITURES PERCENTAGE 5501 Administration $1,036,300 $151,131 14.58% 5502 Community Center $ 424,400 $ 60,992 14.37% 5503 Dana Gym $ 340,500 $ 55,617 16.33% 5504 Fee & Charge $ 477,900 $106,732 22.33% 5505 Nature $ 0.00 $ 5,472 0.00% 5506 Recreation/Fields $ 112,900 $ 10,910 9.66% 5507 Senior Citizens $ 668,800 $ 64,107 9.59% 5508 Camp $ 192,100 $ 79,458 41.36% 5509 Community Events $ 377,300 $ 46,682 12.37% 5510 Youth Programs $ 348,800 $ 35,048 10.05% 5512 Youth Sports $ 133,700 $ 3,065 2.29% 5520 Museum Education Center 64.600 14,837 22.97% Total Report $4,177,300 $634,051 15.18% ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 48,100 $ 15,071 31.33% 5503 Dana Gym $ 274,900 $106,112 38.60% 5504 Fee & Charge Class/Act $ 539,400 $120,577 22.35% 5505 Nature $ 0.00 $ 0.00 00.0% 5506 Recreation/Fields $ 65,900 $ 14,305 21.7% 5507 Senior Citizen Class/Act $ 219,400 $ 44,730 20.39% 5508 Camping $ 218,500 $127,819 58.50% 5509 Community Events $ 17,300 $ 10,100 138.3% 5510 Youth Programs $ 17,000 $ 4,927 28.98% 5512 Youth Sports $ 48,400 $ 11,253 23.25% 5520 Museum Education Center $ 32,700 S 10,669 32.63% Total Report $1,481,600 $465,563 32.10% Beginning Fund Balance Estimated Revenue: Dwelling Unit Fees Grant Revenues Interest Earnings Total Revenues Estimated Funds Available Proposed Expenditures: General Fund Overhead Capital Projects Total Expenditures Park and Recreation Facilities Fund FY23-24 FY24-25 Actual as of Actual 8/31 /2024 $7,826,989 $9,781,778 Ending Fund Balance Net Change in Fund Balance $550,784 $0 $138,073 $688, 857 $8,515,846 $66, 729 $0 $0 $66,729 $9,848, 507 FY24-25 Budciet $8,470,100 $1,400,000 $0 $259,100 $1,659,100 $10,129,200 $32, 900 $0.00 $34, 200 $12,863 $102,198 $6,061,100 $45,763 $102,198 $6,095,300 $8,470,083 $9,746,309 $4,033,900 $643,094 $35,469