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HomeMy WebLinkAboutItem 10f - Accept Annual Slurry Seal ProgramAccept Annual Slurry Seal Project October 15, 2024 Page 1 of 3 DATE: October 15, 2024 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Jan Balanay, Assistant Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY AMERICAN ASPHALT SOUTH, INC. FOR THE FISCAL YEAR 2023-24 ANNUAL SLURRY SEAL PROJECT AS COMPLETE CEQA: Exempt Recommendation: Approve SUMMARY On March 19, 2023, the City Council approved a contract with American Asphalt South, Inc. in the amount of $1,201,535 for the Fiscal Year 2023-24 Annual Slurry Seal Project. The terms and conditions of this project have been complied with and the work has been performed to the satisfaction of the Project Manager, for a total project cost of $1,183,595.09. This amount reflects the original contract amount of $1,201,535, minus quantity changes totaling $17,939.91, or 1.5% less than the original contract amount. It is recommended that the City Council accept all work performed by American Asphalt South, Inc. for the Fiscal Year 2023-24 Annual Slurry Seal Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $59,179.75. BACKGROUND The Public Works Services Department (“PWSD”) is responsible for the maintenance and repair of approximately 147 miles of roadway within the City. The Annual Slurry Seal Maintenance Program assists in extending the life expectancy of City streets and improves the overall appearance and safety. This program provides surface maintenance for all City streets and divides the City into eight zones, with one zone being addressed each year. In addition, the City conducts street-by-street condition assessments to rank existing street surfaces and to prioritize major repairs, when needed. Updates to the plan are conducted regularly to ensure that the program is effective and to identify street segments with unusual wear and tear. Accept Annual Slurry Seal Project October 15, 2024 Page 2 of 3 DISCUSSION On March 19, 2023, the City Council approved a contract with American Asphalt South, Inc. for the Fiscal Year 2023-24 Annual Slurry Seal Project. The work performed encompassed approximately 17.9 miles of residential and arterial streets and included crack sealing; application of an emulsified asphalt and sand coating commonly referred to as slurry; and re-striping of street centerlines, stop bars, and pavement markers. This process protects the asphalt pavement surface from weather, restores skid resistance, and provides an aesthetic uplift to the street and surrounding neighborhood. During the course of work, it was determined that some street sections required full pavement rehabilitation and therefore, were removed from the project scope. It was also determined that the City parking lots north of Huntington Drive, from Santa Anita Avenue to First Avenue, needed Type II slurry seal application as well as restriping of the parking stalls. Additionally, due to various residents driving on fresh slurry, there was a change order to re-apply the Type II slurry seal that had just been applied. Furthermore, traffic control plans were needed for the slurry seal application on Huntington Drive and Holly Avenue intersection. Although additional work was included in the scope of work, since some street sections were omitted from the project for inclusion in the next Pavement Rehabilitation Project, less Type II slurry seal application was needed. Below is a description of the contract change orders; “ELT” stands for Extra Long Ton and is a standard unit of volumetric measurement in roadway slurry applications. CCO# Description Amount 1. Deletion (168 ELT) of Type II Slurry ($41,865.60) 2. Additional (67.9 ELT) of Type II Slurry for City Parking Lots $16,925.69 3. Additional striping for City Parking Lots $4,500.00 4. Signed Traffic Control Plans for the intersection of Huntington Drive/Holly Avenue $2,500.00 Total: ($17,939.91) The terms and conditions of this contract have been complied with and the work has been performed to the satisfaction of the Project Manager. American Asphalt South, Inc. completed the work as defined in the project plans and specifications, in an efficient and timely manner. ENVIRONMENTAL ANALYSIS This project is considered a Class 1 exemption as defined in Section 15301(c) of the California Environmental Quality Act, since the project consists of the maintenance of existing public streets and does not involve expansion of the existing use of the streets. Accept Annual Slurry Seal Project October 15, 2024 Page 3 of 3 FISCAL IMPACT Funds in the amount of $1,320,000 have been budgeted in the Fiscal Year 2023-24 Capital Improvement Program for the Annual Slurry Seal Program. The total cost for this Project is $1,183,595.09. This amount reflects the original contract amount of $1,201,535, minus quantity changes totaling $17,939.91, or 1.5% less than the original contract amount. RECOMMENDATION It is recommended that the City Council determine that this project is exempt under the California Environmental Quality Act (“CEQA”); and accept all work performed by American Asphalt South, Inc. for the Fiscal Year 2023-24 Annual Slurry Seal Project as complete; and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $59,179.75.