HomeMy WebLinkAboutItem 10g - Accept Reroof at Various Facilities ProjectAccept Reroof at Various City Facilities Project
October 15, 2024
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DATE: October 15, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Carlos Aguilar, General Services Superintendent
SUBJECT: ACCEPT ALL WORK PERFORMED BY R&R ROOFING &
WATERPROOFING, INC. FOR THE REROOF AT VARIOUS CITY
FACILITIES PROJECT AS COMPLETE
CEQA: Exempt
Recommendation: Approve
SUMMARY
On December 19, 2023, the City Council approved a contract with R&R Roofing &
Waterproofing, Inc. in the amount of $846,440, with a 10% contingency for the Reroof at
Various City Facilities Project. The terms and conditions of this project have been
complied with and the work has been performed to the satisfaction of the Project Manager
for a total project cost of $897,085.54. This amount reflects the original contract amount
of $846,440 plus quantity changes totaling $50,645.54, or 6% more than the original
contract amount. The project change orders were required to address additional wear
and tear on the roofing surfaces than originally estimated.
It is recommended that the City Council accept all work performed by R&R Roofing &
Waterproofing, Inc. for the Reroof at Various City Facilities Project as complete, and
authorize the final payment to be made in accordance with the contract documents.
BACKGROUND
The Fiscal Year 2023-24 CIP provided for the reroofing of the Chamber of Commerce,
City Council Chambers, and the Community Center buildings, as well as a roof restoration
at the Police Department. It was determined that the roof replacement and restoration
project would be performed by a licensed roofing contractor, using materials that were
purchased and supplied by the City. On November 7, 2023, the City Council approved a
purchase order with The Garland Company, Inc. for the purchase of roofing materials in
the amount $142,709.94. The actual cost of all materials totaled $133,330.08. This
approach to construction reduced the total project cost by eliminating a material price
markup from the contractor.
Accept Reroof at Various City Facilities Project
October 15, 2024
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DISCUSSION
On December 19, 2023, the City Council approved a contract with R&R Roofing &
Waterproofing, Inc. for the Reroof at Various City Facilities Project. The project included
replacing the existing wood shingles at the Chamber of Commerce with a polymer wood
shingle style covering; a roof replacement at the City Council Chambers that included an
asphalt primer coating, and a topcoat designed to provide enhanced protection and lower
interior temperatures; replacement of the flat roof at the Community Center, redoing the
valleys and repairing damaged tile areas to create a leak-free roof system; and a roof
restoration at the Police Department that addressed damage to the original roof, including
cracks and loss of protective granules.
During the scope of work, it was determined that there were many damaged pieces of
plywood and various cracked tiles on the sloped sides of the roofs that needed to be
replaced. Additionally, several sections of the valleys were replaced and resealed. Even
with the additional scope of work, the project remained within the contingency budget. All
terms and conditions of this contract have been complied with and the work has been
performed to the satisfaction of the Project Manager. R&R Roofing & Waterproofing, Inc.
completed the work as defined in the project plans and specifications, in an efficient and
timely manner.
ENVIRONMENTAL ANALYSIS
This project was considered a Class 1 exemption as defined in Section 15301(d) “Existing
Facilities” projects of the California Environmental Quality Act (“CEQA”), which exempts
projects consisting of the repair and maintenance of existing public structures.
FISCAL IMPACT
Funds in the amount of $1,500,000, for both labor and materials, were budgeted in the
Fiscal Year 2023-24 Capital Improvement Program for the Reroof at Various City
Facilities Project. The roofing materials were purchased under a separate contract in the
amount of $133,330.08. The total construction cost was $897,085.54. This amount
reflects the original contract amount of $846,440 plus quantity changes totaling
$50,645.54, or 6% more than the original contract amount. The total cost for this project
was $1,030,415.62.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the
California Environmental Quality Act (“CEQA”); and accept all work performed by R&R
Roofing & Waterproofing, Inc. for the Reroof at Various City Facilities Project as complete.
Accept Reroof at Various City Facilities Project
October 15, 2024
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