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HomeMy WebLinkAboutItem 10i - Accept Fire Station Carpet Replacement ProjectAccept Fire Station 105 and Fire Station 106 Carpet Replacement Project October 15, 2024 Page 1 of 3 DATE: October 15, 2024 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Carlos Aguilar, General Services Superintendent SUBJECT: ACCEPT ALL WORK PERFORMED BY CALIFORNIA COAST CARPET & FLOORING FOR THE FIRE STATION 105 AND FIRE STATION 106 CARPET REPLACEMENT PROJECT AS COMPLETE CEQA: Exempt Recommendation: Approve SUMMARY On November 21, 2023, the City Council approved a contract with California Coast Carpet & Flooring in the amount of $95,049.62, for the Fire Station 105 and Fire Station 106 Carpet Replacement Project. The terms and conditions of this project have been complied with and the work has been performed to the satisfaction of the Project Manager, for a total project cost of $95,049.62. It is recommended that the City Council accept all work performed by California Coast Carpet & Flooring for the Fire Station 105 and Fire Station 106 Carpet Replacement Project. BACKGROUND The Public Works Services Department (“PWSD”) is responsible for the maintenance and repair of all City facilities. The Fiscal Year 2019-20 Capital Improvement Program (“CIP”) budget provided for the replacement of the carpet tiles on the first floor of Fire Station 105. The first-floor carpet tiles at Fire Station 105 were the original tiles that were installed over 15 years ago during the building’s construction. Due to the station’s high-traffic activity, the carpet tiles were worn, stained beyond repair and in need of replacement. Like other projects in the Fiscal Year 2019-20 CIP, this project was placed on hold due to the pandemic. The carpet replacement on the first floor of Fire Station 105 was the second and final phase of an overall flooring installation project at Fire Station 105. The second- floor carpet tile was replaced in Fiscal Year 2018-19. Accept Fire Station 105 and Fire Station 106 Carpet Replacement Project October 15, 2024 Page 2 of 3 The Fiscal Year 2021-22 CIP budget provided for the replacement of carpet tiles in the office and dorm areas of Fire Station 106. The Fire Station 106 carpet tiles were the original tiles that were installed over 20 years ago. Due to the station’s high-traffic activity, the carpet tiles were worn, stained, and in need of replacement. The PWSD determined that combining the projects into a single effort would streamline installation and reduce overall costs. On October 18, 2022, the City awarded a contract to Mohawk Commercial, Inc. for the Fire Station 105 and Fire Station 106 Carpet Replacement Project. Unfortunately, Mohawk Commercial, Inc. was not able to meet the City’s insurance requirements. As such, the City could not fully execute a contract and the project was unable to move forward, requiring the project to be re-bid. DISCUSSION On November 21, 2023, the City Council approved a contract with California Coast Carpet & Flooring for the Fire Station 105 and Fire Station 106 Carpet Replacement Project. As part of this project, a select combination of wear and stain resistant carpet tile and vinyl linoleum products were installed to prevent premature wear and increase the lifespan of the new flooring. The areas of initial entry in both facilities received a highly durable “walk off” carpet tile that has a thicker pile than traditional carpeting, and increased stain resistance. The high-traffic hallways have been covered in a plank vinyl linoleum product that will allow for simplified routine cleaning and maintenance. The carpet tiles in the dorm and office areas were replaced with a color and pattern that will better conceal stains and discoloration to better preserve the appearance of the carpeting. All terms and conditions of this contract have been complied with and the work has been performed to the satisfaction of the Project Manager. California Coast Carpet & Flooring completed the work as defined in the project plans and specifications, in an efficient and timely manner. ENVIRONMENTAL ANALYSIS This carpet replacement project is considered a Class 1 exemption as defined in Section 15301(a) “Existing Facilities” projects of the California Environmental Quality Act (“CEQA”), which exempts projects consisting of the minor alteration of existing public structures. FISCAL IMPACT Funds in the amount of $100,000 were budgeted collectively in the Fiscal Year 2019-20 and 2021-22 Capital Improvement Programs, for the Fire Station 105 and Fire Station 106 Carpet Replacement Project. The total cost for this project is $95,049.62. Accept Fire Station 105 and Fire Station 106 Carpet Replacement Project October 15, 2024 Page 3 of 3 RECOMMENDATION It is recommended that the City Council determine that this project is exempt under the California Environmental Quality Act (“CEQA”); and accept all work performed by California Coast Carpet & Flooring for the Fire Station 105 and Fire Station 106 Carpet Replacement Project as complete.