HomeMy WebLinkAboutLB Agenda: 10/17/2024CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, October 17, 2024 4:30 p.m.
Location: Library Conference Room, 20 W. Duarte Road, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited -English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话
：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Connie Liao, Chair
Hsiuchen Chen, Chair Pro-Tempore
Miriam Carter, Trustee
Pardha Akalamkam, Trustee
Barbara Delphy, Trustee
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
CLOSED SESSION
Closed session pursuant to Government Code Section 54957 to conduct a performance evaluation
of the Director of Library and Museum Services
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
a.Director’s Update
b.Monthly Statistical Report: September 2024
c.Monthly Report Narrative: September 2024
d.Financial Report: September 2024
e.Staff Update
f.Gilb Museum of Arcadia Heritage
g.Calendar of activities for Children Services: November 2024
h.Calendar of activities for Adult and Teen Services: November 2024
i.Flyers/articles/attachments
•Fact Sheet
•Annual Report
•In-N-Out Cover to Cover
•Haunted Halloween Trivia
•Totally Totes
•Teen Book Talk
•Protect Yourself from Identity Theft
j.Featured Historical Photo: A Hollywood Connection to Arcadia
k.Board photo
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
Approve the Regular Meeting Minutes of September 19, 2024
Approve the Regular Meeting Minutes of July 18, 2024
Approve the Regular Meeting Minutes of June 20, 2024
Recommended action: Approve
ADJOURNMENT
The Library Board will adjourn this meeting to November 21, 2024 at 4:30 p.m. in the Conference
Room of the Library, 20 W. Duarte Road, Arcadia.
September Fiscal Year to Date Septemeber September Average
2024 2024-2025 2023-2024 2023 2022 2022-2024
ACCOUNT SERVICES
Gate count 34,653 99,733 91,709 30,386 30,679 31,906
Circulation 46,450 126,933 133,610 44,383 41,776 44,203
Adult 9,210 29,687 29,333 9,152 9,446 9,269
Teen 1,816 6,172 5,383 1,698 1,426 1,647
Juvenile 28,099 83,749 84,873 28,532 26,338 27,656
Digital Collection 7,325 20,413 14,021 5,001 4,566 5,631
In-House Use Check-ins 11,542 40,802 43,394 12,345 20,787 14,891
Self-Check 25,976 71,849 66,606 22,044 16,282 21,434
Registrations 389 1,273 1,263 375 426 397
Overdues 179 566 427 153 110 147
Holds/Reserves 2,407 6,886 7,793 3,567 1,885 2,620
TECHNICAL SERVICES
Materials cataloged 807 2,659 2,420 727 895 810
Materials discarded 589 2,822 1,098 226 1,521 779
Interlibrary loan (ILL) 57 141 97 26 24 36
Bindery 33 97 0 0 52 28
Serials Processed 438 1,309 1,261 412 394 415
ADULT SERVICES
Reference questions 2,789 8,773 9,715 2,753 2,390 2,644
Total Reference 1,290 4,703 5,137 1,509 1,429 1,409
Total Other 1,499 4,070 4,585 1,251 961 1,237
Adult Programs 10 30 36 128 4 47
Participants 116 519 1,012 298 116 177
Teen Programs 16 28 20 2 2 7
Participants 1,021 1,638 713 13 453 496
Teen Zone 15 23 11 11 0 9
Participants 983 1,419 454 454 0 479
24/7 Reference email 86 214 218 39 38 54
CHILDREN'S SERVICES
Reference questions 2,631 7,975 8,738 3,061 1,675 2,456
Total Reference 1,694 4,921 5,124 1,737 1,236 1,556
Total Other 937 3,054 3,614 1,324 439 900
School Age Programs 5 27 28 5 3 4
Participants 159 1,322 1,537 256 127 181
Storytime/Class Visits/Scouts 12 30 27 14 16 14
Participants 592 1,525 1,479 721 510 608
STATISTICS
Volunteer Hours 822 2,473 2,759 677.5 469 656
Website Visits 3,909 12,152 21,781 7,403 7,720 6,344
Other Service Point Questions 1,297 3,527 1,007 344 1,086 909
4 2 2
Participants 72 38 38
REVENUES
Fines & Fees 2,504.00$ 7,777.70$ 7,012.93$ 1,841.05$ 2,004.60$ 2,116.55$
Auditorium -$ 450.00$ 2,625.00$ 1,600.00$ 500.00$ 700.00$
Lost books 655.89$ 1,957.99$ 1,415.35$ 435.17$ 268.59$ 453.22$
Gifts & grants 129.23$ 3,429.23$ 3,000.00$ -$ 100.00$ 76.41$
Passport Services 4,285.00$ 12,880.00$ 14,080.00$ 4,655.00$ 6,861.95$ 5,267.32$
Total 7,574.12$ 26,494.92$ 28,133.28$ 8,531.22$ 9,735.14$ 8,613.49$
Program & Collection
Development
Administration
English Conversation Class
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2024-2025
September
Information & Materials
Management
ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – September 2024
HIGHLIGHTS
The Library hosted various activities in celebration of Library Card Sign-Up Month. Account
Services provided 144 free replacement Library Cards. Children and their families celebrated the
occasion by taking part in various activities offered in the Children’s Room, including a scavenger
hunt to find hidden Library Cards, a game to guesstimate the number of children’s materials
checked out last year, and sharing their written ideas about the “Best Thing about Having a Library
Card”. In response to the prompt, one child wrote,
“The best thing about having a Library Card is to
be able to get the amazing books in this Library.”
There were also 150 Library Card Sign-Up Month
Activity Kits distributed to families and included
information about the significance of Library Card
Sign-Up Month, a bookmark craft, and
recommended reading list.
A total of 64 living Veterans signed up for the City of Arcadia’s Military Banner Program. The
banner templates with Veteran names will be submitted in mid-October and the banners will be
displayed at the beginning of November.
PROGRAMMING
The Friends of the Library hosted a fall classical and jazz concert featuring students from the
Arcadia High School Band and Alumni Band.
English Conversation Class resumed in September and provided a space for adult tutors and
students to gather and review pronunciation drills, discuss the Easy English News, and engage
in conversations to improve their skills.
The Beaded Bracelet program encouraged 32 adult patrons
to tap into their creative side and craft personalized beaded
bracelets. The International Film Program provided a
screening of the Chinese documentary film 24 City and the
Bookish book club discussed Roman Stories written by
Pulitzer Prize winning author Jhumpa Lahiri. Smart Squad
volunteers provided thirteen patrons with computer and
mobile device assistance.
Teen Zone provided a space for 983 students to gather and
socialize after school. Teens also enjoyed taking part in a
Cream Soda Paint and Sip program in which they listened
September Activity
Visitors: 34,653
Holds Processed: 2,407
Physical Items Checked Out: 39,125
eBooks/Audiobooks/Magazines Downloaded/Streaming: 7,325
Programs/Attendance: 62 | 2,943
Passports Issued/Photos Issued/Questions Answered: 102| 51 | 109
to pop music from the 80s and 90s, painted, and enjoyed ice cream drinks from a do-it-yourself
soda bar. 38 teens attended the program.
Children’s Services staff hosted a Mid-Autumn Festival Shadow Puppet show. The 91 attendees
learned about the origin of the Moon Festival through shadow puppetry. There was also a book
reading, group activity, and craft.
The early Fall storytime session began and 470
children and their caregivers took part in the early
literacy programs being offered throughout the month.
Middle school students participated in a variety of
Library activities in September. 43 middle schoolers
spent one of their minimum school days at “Game Day
Unplugged”, playing board and card games with
friends. Three students also participated in the Youth
Gaming Tournament where they competed against
each other in a game of Mario-Kart using the Library’s
newly acquired gaming equipment.
OUTREACH AND ENGAGEMENT
Staff tended a booth at the Moon Festival event and handed out Library flyers and informational
brochures. The Friends of the Arcadia Public Library also provided an assortment of gently used
children’s paperback books that staff distributed at the event.
Administrative staff attended a groundbreaking ceremony for the construction of Sierra Madre
Public Library’s new building. Children’s Services staff attended the first Arcadia Unified School
District PTA Council Meeting of the new school year and shared about upcoming programs for
children and their families. The Local History Librarian attended the monthly Arcadia Historical
Society meeting.
Holly Avenue Elementary School first grade students visited the Library. The 122 students listened
to read alouds and participated in activities relating to Fall.
Staff provided a tour of the building to a Fellow from the Young Southeast Asian Leaders Initiative
as well as a local official from New Zealand.
COLLECTIONS
Items in the non-circulating Reference Collection were carefully assessed by staff. Some
materials were updated and others relocated to make them more accessible to patrons.
TECHNOLOGY
Information Systems staff is working with City IT staff on the new DUP
two factor authentication system.
There were 4,697 visits to the Library’s online catalog, local web
documents, and online databases with 2,400 being unique visitors.
There were 6,054 public Wi-Fi users and a total of 6.2TB of data was
downloaded and uploaded during the month.
Free 3-D printing services continued to be offered to patrons.
STAFFING
Three new Shelving Aides, Alexis A., Brianna S., and Tracy N. as well as new Passport Clerk
Irene G. began working at the Library this month. Desk Aide Esmerelda A.’s last working day was
September 14.
Second interviews were conducted for the Children’s Services Principal Librarian position and a
conditional job offer was extended to a candidate.
The City provided a New Employee Orientation for new employees, including Principal Librarian
Andres G.
TRAININGS
A mandatory “Professionalism in the Workplace Training” was provided for Library staff by
SkillsCamp and focused on soft skills training related to communication styles, intergenerational
workplaces, and professionalism.
Staff also attended “Unlocking the Future: AI Innovations in Libraries”. This was a two-day virtual
conference hosted by ByWater Solutions and featured presentations on a range of AI related
topics, including “Misinformation and AI: The Role of Libraries”, “Guardians of Data: Ethical AI
Practices for Librarians”, “AI Literacy Made Easy: A Practical Toolkit for Public Libraries” and more.
The Community Memory Lab volunteer provided Adult Services staff members with instruction on
how to use the Lab’s video and audio transfer stations.
Library Technician, Maxine M., took part in a “Foundations of Library Services” course which
outlined the Library Bill of Rights, the ALA Code of ethics, reference and information services,
collection development, and customer service.
Administrative staff attended an introductory training for Oracle, the City’s new finance system.
SAFETY
Staff continued to enforce a safe and enjoyable environment for Library patrons.
At the onset of the month there was a heat wave in which staff responded by opening the
Auditorium and Imagination Theater, on September 6, to accommodate the high volume of
patrons seeking a cool space.
ACCOUNT NO.DEPARTMENT ACCOUNT TYPE BUDGET YTD AVAILABLE BUDGET REMAINING_PERCENT
001-5601-4010 5601 - LIBRARY-ADMIN 4010 - REGULAR EMPLOYEES 508600 122119.2 386480.8 75.99%
001-5601-4014 5601 - LIBRARY-ADMIN 4014 - VACATION SELL BACK 0 332.86 -332.86 No Budget
001-5601-4015 5601 - LIBRARY-ADMIN 4015 - ALLOWANCES 1800 221.52 1578.48 87.69%
001-5601-4018 5601 - LIBRARY-ADMIN 4018 - RIDE SHARE 0 0 0 No Budget
001-5601-4021 5601 - LIBRARY-ADMIN 4021 - LONGEVITY PAY 3800 882.6 2917.4 76.77%
001-5601-4032 5601 - LIBRARY-ADMIN 4032 - PART-TIME NON-PERS 47500 8773.27 38726.73 81.53%
001-5601-4241 5601 - LIBRARY-ADMIN 4241 - P.E.R.S 124500 29091.14 95408.86 76.63%
001-5601-4242 5601 - LIBRARY-ADMIN 4242 - NON-PERSABLE COMPENSATION 2200 508.5 1691.5 76.89%
001-5601-4244 5601 - LIBRARY-ADMIN 4244 - MEDICAL/DENTAL INSURANCE 71900 4305.06 67594.94 94.01%
001-5601-4245 5601 - LIBRARY-ADMIN 4245 - LONG TERM DISABILITY 400 37.2 362.8 90.70%
001-5601-4247 5601 - LIBRARY-ADMIN 4247 - LIFE INSURANCE 1400 204.32 1195.68 85.41%
001-5601-4250 5601 - LIBRARY-ADMIN 4250 - FICA/HOSPITAL INSURANCE 8100 1920.57 6179.43 76.29%
001-5601-4299 5601 - LIBRARY-ADMIN 4299 - VACANCY RATE -39600 0 -39600 100.00%
001-5601-5110 5601 - LIBRARY-ADMIN 5110 - OFFICE SUPPLIES 7300 1312.38 5987.62 82.02%
001-5601-5115 5601 - LIBRARY-ADMIN 5115 - PROGRAM EXPENSES 8600 5331.58 3268.42 38.00%
001-5601-5125 5601 - LIBRARY-ADMIN 5125 - PRINT SHOP 8500 1726.87 5723.13 67.33%
001-5601-5230 5601 - LIBRARY-ADMIN 5230 - BUILDING AND GROUNDS 23300 941.97 22358.03 95.96%
001-5601-6160 5601 - LIBRARY-ADMIN 6160 - CONTRACT SERVICES 376100 83147.08 196034.02 52.12%
001-5601-6210 5601 - LIBRARY-ADMIN 6210 - TELEPHONE 23500 1111.37 22388.63 95.27%
001-5601-6310 5601 - LIBRARY-ADMIN 6310 - MILEAGE 400 13.4 386.6 96.65%
001-5601-6505 5601 - LIBRARY-ADMIN 6505 - GENERAL LIABILITY 106200 17700 88500 83.33%
001-5601-6507 5601 - LIBRARY-ADMIN 6507 - WORKERS' COMPENSATION 59700 9949.98 49750.02 83.33%
001-5601-6611 5601 - LIBRARY-ADMIN 6611 - ELECTRIC 212800 49620.22 163179.78 76.68%
001-5601-6612 5601 - LIBRARY-ADMIN 6612 - GAS 9100 1186.37 7913.63 86.96%
001-5601-6614 5601 - LIBRARY-ADMIN 6614 - WATER 4100 664.34 3435.66 83.80%
001-5601-6730 5601 - LIBRARY-ADMIN 6730 - OFFICE EQUIPMENT 17600 0 17600 100.00%
001-5601-6750 5601 - LIBRARY-ADMIN 6750 - VEHICLE MAINTENANCE 1900 0 1900 100.00%
001-5601-6751 5601 - LIBRARY-ADMIN 6751 - VEHICLE FUEL USAGE 500 0 500 100.00%
001-5601-6752 5601 - LIBRARY-ADMIN 6752 - VEHICLE 3RD PARTY SVC 900 0 900 100.00%
001-5601-6760 5601 - LIBRARY-ADMIN 6760 - BUILDING REPAIR & MAINT 12500 63.93 12436.07 99.49%
001-5601-6930 5601 - LIBRARY-ADMIN 6930 - MEMBERSHIP & PUBLICATIONS 6600 165 6435 97.50%
001-5601-6940 5601 - LIBRARY-ADMIN 6940 - OFFICIAL MEETINGS 8700 155 8545 98.22%
001-5601-6960 5601 - LIBRARY-ADMIN 6960 - EQUIPMENT REPLACEMENT 87600 0 87600 100.00%
001-5601-6970 5601 - LIBRARY-ADMIN 6970 - TRAINING 9700 -4900 14600 150.52%
001-5601-6971 5601 - LIBRARY-ADMIN 6971 - TUITION REIMBURSEMENT 4100 0 4100 100.00%
001-5601-6977 5601 - LIBRARY-ADMIN 6977 - EMPLOYEE SUPPORT 3200 27.45 3172.55 99.14%
001-5601-7811 5601 - LIBRARY-ADMIN 7811 - POB CONTRIBUTIONS 68500 0 68500 100.00%
ACCOUNT NO.DEPARTMENT ACCOUNT TYPE BUDGET YTD AVAILABLE BUDGET REMAINING_PERCENT
001-5602-4010 5602 - INFORMATION SYSTEMS 4010 - REGULAR EMPLOYEES 63100 14381.38 48718.62 77.21%
001-5602-4021 5602 - INFORMATION SYSTEMS 4021 - LONGEVITY PAY 0 126.06 -126.06 No Budget
001-5602-4032 5602 - INFORMATION SYSTEMS 4032 - PART-TIME NON-PERS 55100 11986.22 43113.78 78.25%
001-5602-4241 5602 - INFORMATION SYSTEMS 4241 - P.E.R.S 14800 3326.58 11473.42 77.52%
001-5602-4244 5602 - INFORMATION SYSTEMS 4244 - MEDICAL/DENTAL INSURANCE 7300 1096.92 6203.08 84.97%
001-5602-4245 5602 - INFORMATION SYSTEMS 4245 - LONG TERM DISABILITY 100 9.3 90.7 90.70%
001-5602-4247 5602 - INFORMATION SYSTEMS 4247 - LIFE INSURANCE 100 8.76 91.24 91.24%
001-5602-4250 5602 - INFORMATION SYSTEMS 4250 - FICA/HOSPITAL INSURANCE 1700 380.18 1319.82 77.64%
001-5602-4299 5602 - INFORMATION SYSTEMS 4299 - VACANCY RATE -7300 0 -7300 100.00%
001-5602-5110 5602 - INFORMATION SYSTEMS 5110 - OFFICE SUPPLIES 1500 0 1500 100.00%
001-5602-6730 5602 - INFORMATION SYSTEMS 6730 - OFFICE EQUIPMENT 3000 0 3000 100.00%
001-5602-7811 5602 - INFORMATION SYSTEMS 7811 - POB CONTRIBUTIONS 8400 0 8400 100.00%
001-5603-4010 5603 - SHELVING MANAGEMENT 4010 - REGULAR EMPLOYEES 0 622.28 -622.28 No Budget
001-5603-4030 5603 - SHELVING MANAGEMENT 4030 - PART-TIME PERS ONLY 15000 2944.64 12055.36 80.37%
001-5603-4032 5603 - SHELVING MANAGEMENT 4032 - PART-TIME NON-PERS 126200 22530 103670 82.15%
001-5603-4241 5603 - SHELVING MANAGEMENT 4241 - P.E.R.S 0 717.66 -717.66 No Budget
001-5603-4250 5603 - SHELVING MANAGEMENT 4250 - FICA/HOSPITAL INSURANCE 2000 378.37 1621.63 81.08%
001-5603-4299 5603 - SHELVING MANAGEMENT 4299 - VACANCY RATE -7300 0 -7300 100.00%
001-5603-5110 5603 - SHELVING MANAGEMENT 5110 - OFFICE SUPPLIES 700 0 700 100.00%
001-5604-4010 5604 - LIBRARY-ACCOUNT SERVICES 4010 - REGULAR EMPLOYEES 250400 57455.07 192944.93 77.05%
001-5604-4011 5604 - LIBRARY-ACCOUNT SERVICES 4011 - SPECIALIST PAY 1000 240 760 76.00%
001-5604-4018 5604 - LIBRARY-ACCOUNT SERVICES 4018 - RIDE SHARE 0 60.5 -60.5 No Budget
001-5604-4021 5604 - LIBRARY-ACCOUNT SERVICES 4021 - LONGEVITY PAY 0 378.24 -378.24 No Budget
001-5604-4032 5604 - LIBRARY-ACCOUNT SERVICES 4032 - PART-TIME NON-PERS 57000 0 57000 100.00%
001-5604-4241 5604 - LIBRARY-ACCOUNT SERVICES 4241 - P.E.R.S 59000 13730.5 45269.5 76.73%
001-5604-4244 5604 - LIBRARY-ACCOUNT SERVICES 4244 - MEDICAL/DENTAL INSURANCE 65500 10256.5 55243.5 84.34%
001-5604-4245 5604 - LIBRARY-ACCOUNT SERVICES 4245 - LONG TERM DISABILITY 500 46.5 453.5 90.70%
001-5604-4247 5604 - LIBRARY-ACCOUNT SERVICES 4247 - LIFE INSURANCE 300 43.8 256.2 85.40%
001-5604-4250 5604 - LIBRARY-ACCOUNT SERVICES 4250 - FICA/HOSPITAL INSURANCE 4400 890.62 3509.38 79.76%
001-5604-4299 5604 - LIBRARY-ACCOUNT SERVICES 4299 - VACANCY RATE -22500 0 -22500 100.00%
001-5604-5110 5604 - LIBRARY-ACCOUNT SERVICES 5110 - OFFICE SUPPLIES 6400 2999.79 3400.21 53.13%
001-5604-7811 5604 - LIBRARY-ACCOUNT SERVICES 7811 - POB CONTRIBUTIONS 28600 0 28600 100.00%
001-5605-4010 5605 - LIBRARY-CHILDREN 4010 - REGULAR EMPLOYEES 321900 45991.39 275908.61 85.71%
001-5605-4011 5605 - LIBRARY-CHILDREN 4011 - SPECIALIST PAY 1000 240 760 76.00%
001-5605-4014 5605 - LIBRARY-CHILDREN 4014 - VACATION SELL BACK 1200 0 1200 100.00%
001-5605-4018 5605 - LIBRARY-CHILDREN 4018 - RIDE SHARE 0 49.5 -49.5 No Budget
001-5605-4021 5605 - LIBRARY-CHILDREN 4021 - LONGEVITY PAY 3300 378.24 2921.76 88.54%
ACCOUNT NO.DEPARTMENT ACCOUNT TYPE BUDGET YTD AVAILABLE BUDGET REMAINING_PERCENT
001-5605-4241 5605 - LIBRARY-CHILDREN 4241 - P.E.R.S 79000 10870.32 68129.68 86.24%
001-5605-4244 5605 - LIBRARY-CHILDREN 4244 - MEDICAL/DENTAL INSURANCE 58300 6652.97 51647.03 88.59%
001-5605-4245 5605 - LIBRARY-CHILDREN 4245 - LONG TERM DISABILITY 500 37.2 462.8 92.56%
001-5605-4247 5605 - LIBRARY-CHILDREN 4247 - LIFE INSURANCE 300 35.04 264.96 88.32%
001-5605-4250 5605 - LIBRARY-CHILDREN 4250 - FICA/HOSPITAL INSURANCE 4700 671.2 4028.8 85.72%
001-5605-4299 5605 - LIBRARY-CHILDREN 4299 - VACANCY RATE -24200 0 -24200 100.00%
001-5605-5110 5605 - LIBRARY-CHILDREN 5110 - OFFICE SUPPLIES 3500 626.05 2873.95 82.11%
001-5605-5115 5605 - LIBRARY-CHILDREN 5115 - PROGRAM EXPENSES 2400 377.29 2022.71 84.28%
001-5605-6922 5605 - LIBRARY-CHILDREN 6922 - LIBRARY MATERIALS 65000 5498.39 59501.61 91.54%
001-5605-6923 5605 - LIBRARY-CHILDREN 6923 - ELECTRONIC RESOURCES 17300 5047.32 12252.68 70.82%
001-5605-7811 5605 - LIBRARY-CHILDREN 7811 - POB CONTRIBUTIONS 43400 0 43400 100.00%
001-5607-4010 5607 - LIBRARY-TECHNICAL 4010 - REGULAR EMPLOYEES 340900 75832.65 265067.35 77.76%
001-5607-4018 5607 - LIBRARY-TECHNICAL 4018 - RIDE SHARE 0 55 -55 No Budget
001-5607-4021 5607 - LIBRARY-TECHNICAL 4021 - LONGEVITY PAY 7200 1639.08 5560.92 77.24%
001-5607-4241 5607 - LIBRARY-TECHNICAL 4241 - P.E.R.S 87400 19435.74 67964.26 77.76%
001-5607-4244 5607 - LIBRARY-TECHNICAL 4244 - MEDICAL/DENTAL INSURANCE 58300 8766.39 49533.61 84.96%
001-5607-4245 5607 - LIBRARY-TECHNICAL 4245 - LONG TERM DISABILITY 500 46.5 453.5 90.70%
001-5607-4247 5607 - LIBRARY-TECHNICAL 4247 - LIFE INSURANCE 300 43.8 256.2 85.40%
001-5607-4250 5607 - LIBRARY-TECHNICAL 4250 - FICA/HOSPITAL INSURANCE 5000 1123.66 3876.34 77.53%
001-5607-4299 5607 - LIBRARY-TECHNICAL 4299 - VACANCY RATE -25700 0 -25700 100.00%
001-5607-5110 5607 - LIBRARY-TECHNICAL 5110 - OFFICE SUPPLIES 19800 1745.05 18054.95 91.19%
001-5607-6921 5607 - LIBRARY-TECHNICAL 6921 - BIBLIOGRAPHIC UTILITIES 36000 30220.18 5779.82 16.06%
001-5607-6922 5607 - LIBRARY-TECHNICAL 6922 - LIBRARY MATERIALS 10000 0 10000 100.00%
001-5607-7811 5607 - LIBRARY-TECHNICAL 7811 - POB CONTRIBUTIONS 46800 0 46800 100.00%
001-5608-4010 5608 - LIBRARY-ADULT 4010 - REGULAR EMPLOYEES 368300 77105.07 291194.93 79.06%
001-5608-4021 5608 - LIBRARY-ADULT 4021 - LONGEVITY PAY 2200 504.36 1695.64 77.07%
001-5608-4032 5608 - LIBRARY-ADULT 4032 - PART-TIME NON-PERS 0 11585.72 -11585.72 No Budget
001-5608-4241 5608 - LIBRARY-ADULT 4241 - P.E.R.S 88900 18591.67 70308.33 79.09%
001-5608-4244 5608 - LIBRARY-ADULT 4244 - MEDICAL/DENTAL INSURANCE 65500 7055.29 58444.71 89.23%
001-5608-4245 5608 - LIBRARY-ADULT 4245 - LONG TERM DISABILITY 500 46.5 453.5 90.70%
001-5608-4247 5608 - LIBRARY-ADULT 4247 - LIFE INSURANCE 300 43.8 256.2 85.40%
001-5608-4250 5608 - LIBRARY-ADULT 4250 - FICA/HOSPITAL INSURANCE 5400 1126.24 4273.76 79.14%
001-5608-4299 5608 - LIBRARY-ADULT 4299 - VACANCY RATE -27400 0 -27400 100.00%
001-5608-5110 5608 - LIBRARY-ADULT 5110 - OFFICE SUPPLIES 3300 128.3 3171.7 96.11%
001-5608-5115 5608 - LIBRARY-ADULT 5115 - PROGRAM EXPENSES 3000 21.76 2978.24 99.27%
001-5608-6922 5608 - LIBRARY-ADULT 6922 - LIBRARY MATERIALS 152300 20752.85 131547.15 86.37%
001-5608-6923 5608 - LIBRARY-ADULT 6923 - ELECTRONIC RESOURCES 102000 23252.17 78747.83 77.20%
ACCOUNT NO.DEPARTMENT ACCOUNT TYPE BUDGET YTD AVAILABLE BUDGET REMAINING_PERCENT
001-5608-7811 5608 - LIBRARY-ADULT 7811 - POB CONTRIBUTIONS 54800 0 54800 100.00%
001-5640-4030 5640 - PASSPORT PROCESSING 4030 - PART-TIME PERS ONLY 20000 4336.81 15663.19 78.32%
001-5640-4032 5640 - PASSPORT PROCESSING 4032 - PART-TIME NON-PERS 30000 533.31 29466.69 98.22%
001-5640-4241 5640 - PASSPORT PROCESSING 4241 - P.E.R.S 0 1011.44 -1011.44 No Budget
001-5640-4250 5640 - PASSPORT PROCESSING 4250 - FICA/HOSPITAL INSURANCE 700 70.62 629.38 89.91%
001-5640-4299 5640 - PASSPORT PROCESSING 4299 - VACANCY RATE -2600 0 -2600 100.00%
001-5640-5110 5640 - PASSPORT PROCESSING 5110 - OFFICE SUPPLIES 13000 0 13000 100.00%
001-5640-7811 5640 - PASSPORT PROCESSING 7811 - POB CONTRIBUTIONS 3100 0 3100 100.00%
SUN MON TUE WED THU FRI SAT
1
2
November
Book Buddies
sign-ups begin
10 -11 am:
Priority registration
for Arcadia residents
with proof of residency
11 am onward:
Open registration.
IN-N-OUT COVER TO COVER CLUB
READING PROGRAM
All book titles must be logged
and earned gift cards claimed by
Saturday, November 16, 2024
before 5:30 p.m.
3
Library Closed
4
5
Seedlings Storytime
4—23 Months
10:30 am
Blooms Storytime
4—7 Years
6:30 pm
6
Sprouts Storytime
24—47 Months
10:30 am
7
*Book Buddies
4—8 Years
5:00 pm
* Registration Required
8
9
10
Library Closed
11
Library Closed
Veterans Day
12
Seedlings Storytime
4—23 Months
10:30 am
Blooms Storytime
4—7 Years
6:30 pm
13
Sprouts Storytime
24—47 Months
10:30 am
Math Start
4—6 Years
3:45 pm—4:45 pm
14
Game Day
Unplugged
6th—8th Grades
12:30 pm—3:30 pm
English/Mandarin
Bilingual Storytime
3—5 Years
6:30 pm
15 16
Last Day to Log
& Redeem for
IN-N-Out
Reading Program
before 5:30 pm
17
Library Closed
18
Youth Gaming
Tournament
6th—8th Grades
3:30 pm—5:00 pm
19
Seedlings Storytime
4—23 Months
10:30 am
Blooms Storytime
4—7 Years
6:30 pm
20
Sprouts Storytime
24—47 Months
10:30 am
21
*Book Buddies
4—8 Years
5:00 pm
* Registration Required
22
23
K
24
Library Closed
25
26
Seedlings Storytime
4—23 Months
10:30 am
Blooms Storytime
4—7 Years
6:30 pm
27
Sprouts Storytime
24—47 Months
10:30 am
28
Library Closed
Thanksgiving
Day
29
Library Closed
30
Arcadia Public Library - Jerry Broadwell Children’s Room N O V E M B E R 2 0 2 4
Photo and Videotape Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes .
Notify Library staff if you prefer not to be photographed or videotaped.
Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes.
FOR EARLY LEARNERS
Grow Your Reader with Weekly Storytime!
These early literacy programs are a wonderful way to
introduce children to learning new concepts and vocabulary,
building their language skills, encouraging social interaction,
and introducing children to a lifelong love of reading and
visiting the community Library. Registration is not required
for the Late Fall storytime session.
SEEDLINGS STORYTIME
Tuesdays, November 5, 12, 19 & 26, 2024 at 10:30 am
Best for Ages 4 to 23 Months
20-minute program of songs, stories, fingerplays and more.
BLOOMS STORYTIME
Tuesdays, November 5, 12, 19 & 26, 2024 at 6:30 pm
Best for Ages 4 — 7 Years
Join us for a 45-minute program of fun stories and educational
activities designed to get kids school ready.
SPROUTS STORYTIME
Wednesdays, November 6, 13, 20 & 27, 2024 at 10:30 am
Best For Ages 24 to 47 Months
With story favorites as well as songs, puppet play, crafts, and more,
this 30-minute storytime is just right for toddlers.
ENGLISH/MANDARIN BILINGUAL STORYTIME
Thursday, November 14, 2024 at 6:30 pm
For Ages 3 — 5 Years
A bilingual storytime with stories, songs and
activities in Mandarin and English.
FOR MIDDLE SCHOOLERS
GAME DAY UNPLUGGED
Thursday, November 14, 2024 from 12:30 pm to 3:30 pm
For 6th—8th Grades
Join friends for tabletop board and card games! During the last thirty
minutes, join everyone for a full group game! Lights snacks will be
served. This program is for those currently in 6th-8th grades.
Registration is NOT required.
YOUTH GAMING TOURNAMENT
Monday, November 18, 2024 from 3:30 pm—5:00 pm
For 6th—8th Grades
Compete tournament-style in Super Smash Brothers: Ultimate
against other middle schoolers! This program is designed
exclusively for those in 6th-8th grades. Space is limited and availa-
ble on a first come, first served basis.
Registration is NOT required.
NOVEMBER 2024 Calendar of Events
FOR SCHOOL AGE KIDS
IN-N-OUT COVER TO COVER CLUB READING PROGRAM
Ends Saturday, November 16, 2024
For Ages 4—12 Years
Read five books to earn a gift card redeemable for a
free In-N-Out hamburger, cheeseburger, or cheese sandwich.
All book titles must be logged and earned gift cards claimed by
Saturday, November 16, 2024 before 5:30 pm.
BOOK BUDDIES
Thursday, November 7, 2024; 5:00 pm—5:30 pm
Thursday, November 21, 2024; 5:00 pm—5:30 pm
For Ages 4—8 Years
A one-on-one reading program designed for kids ages 4 to 8 years
old. Listen to fun stories read aloud by the Assisteens®, an auxiliary
of the Assistance League of Arcadia. Registration is required.
Registration begins Saturday, November 2, 2024.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents with proof of residency.
11:00 am onward: In-person open registration.
If space is available. phone-in registration begins Monday,
November 4, 2024.
MATH START
Wednesday, November 13, 2024 at 3:45 pm—4:45 pm
For Ages 4—6 Years
This three-part program will introduce kids to Stuart Murphy’s
Math Start book series and explore foundational math
concepts such as counting and patterns. There will also be
interactive math activities to reinforce what is learned.
Registration is NOT required.
Arcadia Public Library • Jerry Broadwell Children’s Room
20 West Duarte Road ~ 626-821-5566
www.ArcadiaCA.gov/Library
International
Film Program
Auditorium
6PM
Adult & Teen Services Calendar of Events
November 2024
Mon Tues
8
12
5
Smart Squad
Teen Central
10 AM–12 PM
Sign up for our eNewsletters to stay
informed about Library events, staff
picks, reading recommendations, &
more! Link available on our homepage.
Photo Release:
All participants in Library programs, events, & classes may be
photographed or videotaped for Library promotional purposes.
Notify Library staff if you prefer not to be photographed.
* = Registration required
1
6 74
1411 161513
21
302528
2019 22 2318
29
Wed Thurs Fri Sat
26
ECC*
Auditorium
10 AM–12 PM
Book Talk* LibraryConference Room3-4 PM
2
9
27 Library
Closed
Library
Closed
Totally Totes*Memory Lab7-8 PM
Library
Closed
Smart Squad
Teen Central
10 AM–12 PM
ECC*
Auditorium
10 AM–12 PM
ECC*
Auditorium
10 AM–12 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-5 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Protect
Yourself From
Identity Theft
Auditorium
10-11 AM
Smart Squad
Teen Central
10 AM–12 PM
Smart Squad
Teen Central
10 AM–12 PM
Smart Squad
Teen Central
10 AM–12 PM
CraftABLE Kits
Adult & Teen Services Desk
Stop by Adult & Teen Services to pick up a
craftABLE kit - our take-home craft kit
designed for adults with cognitive and
developmental disabilities. Available
while supplies last.
International Film Program:
CLOSE (Belgium, 2022)
Wednesday, November 20 at 6 PM
Cay Mortenson Auditorium
Join us for a movie, snacks provided!
Synopsis Two thirteen-year-old best
friends, with a seemingly unbreakable
bond, are tragically torn apart.
Adults, 18+. No registration required.
Smart Squad
Every Saturday from 10 AM - 12 PM
Teen Central
Technology assistance & device help at
the Library. You have technology
questions, we have answers!
Drop-in, no registration required.
Teen Zone
Monday– Thursday
*unless noted otherwise
3:30 PM – 6 PM
Cay Mortenson Auditorium
Book Talk
Thursday, November 14 from 3 - 4 PM
Library Conference Room
Indulge in sweet treats and a craft related
to the magical young adult novel, Dark
Rise by C.S. Pacat. Ask for the book at the
Adult and Teen Services Desk to receive a
limited-time bookmark! Registration
required.
English Conversation Class (ECC)
Mondays 10 AM - 12 PM
Cay Mortenson Auditorium
Practice your spoken English in a
supportive, small group setting.
Requirements: Basic English
understanding. This class is free!
Registration required.
Totally Totes
Thursday, November 21 from 7 - 8 PM
Memory Lab
Make your very own customized tote bag
at the library! Use our Cricut designs or
make your own on Procreate! Sign up at
the Adult & Teen Services Desk or call
626-821-5569. Adults only. All supplies
provided. Registration required.
Community Memory Lab Workshop
Every Saturday from 10 AM - 2 PM
Community Memory Lab
Learn how to digitize your photos,
documents, VHS, audio cassettes, slides
& negatives, and 8 mm film. Bring your
own SD card for 8 mm film or USB drive
for other media. Registration required.
Protect Yourself From Identity Theft
Saturday, November 16, 2024
10 - 11 AM
Cay Mortenson Auditorium
Learn how to protect yourself from
identity theft from experts at the California
Department of Financial Protection and
Innovation. Find out about common fraud
attempts and what to do if you ever have
your identity stolen. No registration
required.
Adult & Teen Services Calendar of Events
November 2024
HOURS:
Monday-Thursday: 10 AM - 9 PM
Friday-Saturday: 10 AM - 6 PM
Closed Sundays and Major Holidays
Arcadia Public Library
20 W Duarte Road Arcadia, CA 91006
www.arcadiaca.gov/library
Call: 1.626.821.5569
Facts about the Arcadia Public Library
The Arcadia Public Library was founded in 1913 as a branch of the Los Angeles County Library by the
Cooperative Arcadians (later the Arcadia Woman’s Club). In 1920, the Library was incorporated as a City
Library and housed at City Hall. The Library’s current building was originally opened in 1961 and was
remodeled in 1995/1996, adding 12,000 square feet for a total size of about 48,000 square feet. The Cay
Mortenson Auditorium has a maximum assembly capacity of 200, a maximum seating capacity of 175 and a
maximum dining capacity of 102.
Statistics from July 1, 2023 to June 30, 2024
Number of in-person visitors: 341,470
Annual books and other items loaned: 469,297
Ebook Circulation 65,652
Active Library cards: 9,964
Website visits: 81,829
Public Computers: 50
2023-2024 Summer Reading Program participants:
Children’s 1,385 (797,072 minutes read)
Teen 77 (58,711 minutes read)
Adult 292 (244,151 minutes read)
Annual number of questions answered: 78,259
Passports Issued (Service started 3/2018) 1,489
Number of books and other items in collection: 178,154
Electronic subscription databases: 37
Volunteer hours: 9,068
Number of volunteers: 240*
*Includes Friends of the Library, ECC Tutors, Summer Teen Volunteers, and Assisteens
Library Board 2023-2024
Elizabeth Renfrew, Chairperson Carlton Seaver
Miriam Carter, Chairperson Pro Tempore Pardha Akalamkam
Connie Liao Michael Cao, Council Liaison
Director of Library & Museum Services: Darlene Bradley, appointed December 30, 2016
Staff: 15 fulltime, 7 permanent part-time, 18 part-time aides
Library Hours: Staffed 60 hours a week
Monday-Thursday, 10 a.m. – 9 p.m., Friday-Saturday, 10 a.m. – 6 p.m.
Support Groups: Friends of the Arcadia Public Library, founded in 1956
Arcadia Public Library
20 W. Duarte Road
Arcadia, CA 91006
http://ArcadiaCA.gov/library
626.821.5567
ARCADIA PUBLIC LIBRARY
Year In Review ~ June 1, 2023 - June 30, 2024
ANNUAL HIGHLIGHTS341,470
LIBRARY VISITORS
4,141
NEW LIBRARY CARDS
469,297
ITEMS BORROWED
81,829
LIBRARY WEBSITE VISITS
65,652
DIGITAL ITEMS BORROWED
52,009
WI-FI USERS
Updated the career, test
preparation, and legal collections
eBook and eAudiobook demand
outpaced budget by mid-year
Hosted “Going Green” event in
partnership with Repair Cafe and
Sustainable Arcadia
Participated in the “One Book, One
County” initiative
Debuted Adventure Backpacks
Emphasized staff training and
safety with SkillsCamp
Professionalism in the Workplace
and Workplace Violence trainings
Staff attended the American
Library Association conference
Filled the Library Services Manager
position and recruited for the Adult
and Teen Services Principal
Librarian
37
CLASS VISITS
1,874
STUDENTS
ARCADIA PUBLIC LIBRARY
20 West Duarte Road I Arcadia, California 91006
626-821-5567 I www.arcadiaca.gov/library
26,860
HOLDS PROCESSED
9,103
VOLUNTEER HOURS
10,006
NEW TITLES ADDED TO COLLECTION
441
KID, TEEN, & ADULT PROGRAMS OFFERED
18,515
TOTAL PROGRAM ATTENDANCE
1,755
2023-2024 SUMMERREADING PROGRAM PARTICIPANTS
78,259
QUESTIONS ANSWERED BY STAFF
Children ages 4 to 12 years may register for the program and read 5 books to
earn one gift card redeemable for a free In-N-Out hamburger, cheeseburger,
or cheese sandwich.
Children will log book titles online using the Library's "Cover to Cover Club"
database.
Kids who do not yet read may earn credit by having books read to them.
Those titles must be logged into the "Cover to Cover Club" database.
Participants may visit the Jerry Broadwell Children's Room upon reading
and logging 5, 10, or 15 book titles.
Children may earn up to three gift cards during the six-week program.
Gift cards will be available while supplies last.
Register online using the "Cover to Cover Club" link on the Library's website
at https://www.ArcadiaCA.gov/library beginning Saturday, October 5, 2024.
All books titles must be logged and earned gift cards claimed by 5:30 pm on
Saturday, November 16, 2024.
Saturday, October 5, 2024 - Saturday, November 16, 2024
Arcadia Public Library • Jerry Broadwell Children's Room
Children under the age of 11 must be accompanied by a parent or other responsible adult when visiting the Library. All participants in Library programs, events,
and classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed or videotaped.
Arcadia Public Library • 20 West Duarte Road • Arcadia, CA 91006 • 626-821-5566 • www.ArcadiaCA.gov/Library
ARCADIA PUBLIC LIBRARY
20 W. DUARTE RD.,
ARCADIA, CA 91006
WWW.ARCADIACA.GOV/LIBRARY
1 (626) 821-5569
MONDAY - THURSDAY 10 AM - 9PM
FRIDAY & SATURDAY 10 AM - 6 PMFOLLOW U S !
HAUNTED HALLOWEEN TRİVİA
ARCADIA PUBLIC LIBRARY
Looking to test your Halloween knowledge?
Get ready for our Haunted Halloween Trivia Night! One lucky winner will
receive a Boo Basket, filled with Halloween goodies!
B O N U S P O İ N T S İ F Y O U D R E S S U P ! A D U L T S O N L Y .
THURSDAY, OCTOBER 24, 2024
7 - 8 PM
CAY MORTENSON AUDİTORİUM
ARCADIA PUBLIC LIBRARY
20 W. DUARTE RD.,
ARCADIA, CA 91006
WWW.ARCADIACA.GOV/LIBRARY
1 (626) 821-5569
MONDAY - THURSDAY 10 AM - 9PM
FRIDAY & SATURDAY 10 AM - 6 PMfollow u s !
ARCADIA PUBLIC LIBRARY
TotallyTotally
TotesTotes
Thursday, November 21, 2024Thursday, November 21, 2024
7 - 8 PM7 - 8 PM
Memory LabMemory Lab
Make your very own customized tote bag at the library!
Use our Cricut designs or make your own on Procreate!
Registration required. Sign up at the Adult & Teen Services
desk or call 626-821-5569.
Adults only. All supplies provided.
Indulge in sweet treats and a craft related to
the magical young adult novel, Dark Rise by
C.S. Pacat. Registration is Required!
Teen Book TalkTeen Book Talk
November 14, 2024
3:00-4:00 PM
Library conference Room
Arcadia Public Library
20 W. Duarte Rd. Arcadia CA
91006
(626) 821-5569
www.ArcadiaCA.gov/Library
M-Th 10-9 / F-Sa 10-6
Arcadia Public Library
20 W. Duarte Rd. Arcadia CA
91006
(626) 821-5569
www.ArcadiaCA.gov/Library
M-Th 10-9 / F-Sa 10-6
Several copies of the book will be available
for checkout starting October 1.
ARCADIA PUBLIC LIBRARY
20 W. DUARTE RD.,
ARCADIA, CA 91006
WWW.ARCADIACA.GOV/LIBRARY
1 (626) 821-5569
MONDAY - THURSDAY 10 AM - 9PM
FRIDAY & SATURDAY 10 AM - 6 PMfollow u s !
Learn how to protect yourself from identity theft from
experts at the California Department of Financial Protection
and Innovation. Find out about common fraud attempts
and what to do if you ever have your identity stolen.
Presentation by Antonia Villaseñor, Education & Outreach Specialist from the California Department of Financial
Protection & Innovation (DFPI) & Carol Williams Lally is the Supervisory Attorney of the Complaints and Inquiries Branch
of the Los Angeles Regional Office of the Securities and Exchange Commission (SEC).
Protect Yourself from Identity Theft
Arcadia Public Library
Saturday, November 16, 2024
10 - 11 AM
Cay Mortenson Auditorium
FEATURED HISTORICAL PHOTO
A HOLLYWOOD CONNECTION TO ARCADIA
Hollywood is more than 20 miles away, but Arcadia has historical ties to the movie and television industry. William Parker Lyon, Sr.,
curator of old west artifacts and owner of the Pony Express Museum (1935-1955) in Arcadia, said, “The movies get all their California
historical props from me because they have to—I own ‘em all.” He rented his Wells Fargo gold scale to Paramount Pictures for $75,
for use as a prop in the 1937 film “Wells Fargo,” which starred Joel McCrea and Robert Cummings. This picture was taken on June 5,
1975 and shows Andy Griffith (left), William Parker Lyon, Jr. (center), and an unknown person. This appears to have been taken
when Harrah's in Reno, NV, auctioned off items that formerly had been on display at the Pony Express Museum.
To learn more about the Pony Express Museum, join us on October 19 in the Cay Mortenson Auditorium at 2:00, when Arcadia
Historical Society president Ed Andersen revisits the extraordinary collections and eccentric curator of this long-gone local
attraction.
If you are interested in Arcadia’s rich history, make an appointment to see the Arcadia History Room
located at the Arcadia Public Library or visit the Gilb Museum of Arcadia Heritage. The Arcadia History
Room is shown by appointment only. Call 626-821-5569 for more information on the Library’s collection or
626-574-5440 for more information about the Museum’s collection.
Photograph courtesy of Arcadia Public Library, Arcadia, CA. #839 (10/24-11/24)
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, SEPTEMBER 19, 2024
CALL TO ORDER – Trustee Hsuichen Chen called the meeting to order at 4:30 p.m. in the
Library’s Conference Room.
PLEDGE OF ALLEGIANCE – Library Services Manager Samantha Alba
ROLL CALL: Trustees Pardha Akalamkam, Miriam Carter, Hsuichen Chen, Barbara Delphey;
Paul Chang (City Council Liaison); Director of Library & Museum Services Darlene
Bradley; Library Services Managers Petra Morris, Samantha Alba
ABSENT – Chair Connie Liao
PUBLIC COMMENTS – None
REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Library Board members introduced
themselves. City Council Liaison Paul Chang introduced himself to the members of the Board. He
explained his role and said that any issues that are brought to his attention are his job to bring up
and discuss with other City Council Members. He stated that the Library was one of the few
libraries that was open during the pandemic and that it made the community feel stable. City
Council member Chang discussed that AFFA and ACEA union contracts did not pass at
Tuesday’s Council meeting. He shared that there is an issue with compaction for the upper
management positions. Management salaries have not increased in 16 years and are not paid
overtime. Council has said that they must deal with compaction because unfortunately, staff is
being poached by other cities.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items: The Library Board photo has been
postponed until next month since not all members were present. The Library had over 1,700
participants for the Summer Reading Program. Administration staff attended the groundbreaking
for the Sierra Madre Library on September 17. Library staff attended the Moon Festival event at
City Hall on September 14.
Monthly Statistical Report: July and August 2024: Trustee Chen noted that the digital
collection numbers are not accurate on both reports. Totals do not include the total circulation
numbers. Circulation numbers should include digital and print because it’s not comparable
otherwise. Trustee Delphey inquired about online passports and what the impact might be. We
are not worried, since it is currently only for passport renewals. Trustee Chen inquired about how
many Passport Clerks the Library has and indicated that the organizational chart shows four and
whether it should be two Clerks. Trustee Akalamkam mentioned that the revenue for passports is
lower compared to the revenue in July 2022 which was $7,930. Director Bradley explained that
there is currently only one Clerk. Manager Alba added that we should see an increase closer to
the holiday season and once we have the other Clerks onboard.
Monthly Narrative Report: July and August 2024: Trustee Akalamkam inquired about 3D
printing and asked if the service is up and going and if it is a free service. Director Bradley
responded 3D printing is a free service to the public. Trustee Delphey mentioned she is impressed
with Children’s Services programming. Additionally, she inquired about a staff member being
dismissed. A brief discussion followed.
Financial Report: July and August 2024: Board members inquired about the accuracy of the
financial reporting. Even though the fiscal year ended in July and the report was generated in
September, it was still not up to date. Director Bradley confirmed that the report is not up to date
and explained the accounting process and how there is a delay until it reflects accurate balances.
She further explained that the budgets are set for the fiscal year and not a calendar year. Trustee
Akalamkam added it would be helpful to see balances as a pie chart. The Director explained that
we did attempt to do so last fiscal year, but it did not work out very well.
Staff Update: Director Bradley reported that we lost two Library Aides this week, but four new
Aides have started, and one is still undergoing the pre-employment process. The Children’s
Principal Librarian candidate rejected the offer due to the City’s benefits amount. We will be
recruiting for two part-time Library Technician positions, which will fill a position in Account
Services and Children’s Services. Andres Garza is our new Principal Librarian for Adult and Teen
Services. Stevy is not due to return until November.
Policy Manual Review: Director Bradley informed the Library Board that staff reviews the policy
manual every single year. Trustee Chen thanked the Director for reviewing the policy consistently.
Board members reviewed the proposed policy manual changes. Trustee Chen inquired what the
U.S. depository is. Director Bradley explained that the Library is a participant and a good steward
of providing access to the public, which is a benefit to the community. Trustee Akalamkam
inquired who maintains it, Director Bradley explained that our Adult Services Librarian Melissa
Maldonado maintains it.
Staff suggested changes:
Library Information (Updated): No comment on changes.
Library Board By-Laws (Updated): Trustee Chen indicated that we missed “his/her” and
should be consistent with using “their.” Additionally, the Arcadia Library Foundation should
be removed and the footnote.
Organization Chart (Updated): Add date and page number.
Account Services (Grammatical corrections): Clarification was asked regarding post
office box requirements.
Fines and Fees (Updated): Trustee Chen indicated that the footnote should be updated
with current adopted date.
3D Printing Policy (Updated): No comment on changes.
Code of Conduct (Updated): Board members suggested rewording of smoking or vaping
sentence and a minor grammatical change.
Cay Mortenson Auditorium Rental Policy (Updated): No comment on changes.
Additional changes by Library Board:
Gifts and Grants – page 21: Move adopted date. Should be a footer.
Social Media Policy – page 25-26: Delete extra space and repeated sentence on first
paragraph. Delete adopted date at the of the page. Change Twitter to X.
Confidentiality of Patron Information – page 32: City Librarian, change to Library
Director to be consistent with other changes.
Imagination Theater Rental Policy – page 46: Update rental fee to $55, currently shows
$50.
Inclusion of Disabled Individuals – page 50: Correct typo, should be ADA.
Imagination Theater Form: Update hourly rate to $55.
The motion to accept the changes to the Library Policy Manual be accepted was moved by
Trustee Akalamkam, seconded by Trustee Carter, and carried unanimously by a voice vote.
AYES: Trustees Akalamkam, Carter, Chen, and Delphey
NOES: None
ABSENT: None
Gilb Museum of Arcadia Heritage: Director Bradley reported that Stevy will be back in early
November. Staff is working on veteran military banners, and they currently have 62 applications.
The banners will be displayed between the civic center and Baldwin. The 90th anniversary exhibit
for the Santa Anita Park is currently on display at the racetrack.
Flyers/Articles/Posters/Attachments: Trustee Carter referenced In-N-Out Cover to Cover and
asked if staff has ever thought of letting the adults read to get a burger. The Library Board
reviewed all materials.
Featured Historical Photo: Arcadia Grammar School – The Library Board reviewed the
historical photo.
Announcements: Trustee Delphey reported on behalf of the Friends of the Library. She
submitted flyers for the Friends of the Library Paint Night fundraiser. On November 19, the Friends
of the Library is sponsoring a Jazz concert featuring a saxophone group at 7pm in the Library
Auditorium. The bookstore will have a half-price sale starting on September 30 through October
5. Trustee Delphey asked Board members to please support the Friends of the Library since it
raises funds for library programming.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of June 20, 2024 – postponed to October
Recommended action:
b. Approve the Regular Meeting Minutes of July 18, 2024 – postponed to October
Recommended action:
Because there was a lack of a quorum from the previous meetings, the approval of Minutes for
June and July will be deferred until the October Board Meeting.
MOTION TO EXCUSE
A motion to excuse Chair Liao from the September 19, 2024, meeting due to illness, was moved
by Trustee Delphey, and seconded by Trustee Carter, and carried on a unanimous voice vote.
AYES: Trustees Akalamkam, Carter, Chen, and Delphey
NOES: None
ABSENT: None
ADJOURNMENT
Trustee Chen adjourned the meeting at 6:22 p.m. to October 17, 2024, at 4:30 p.m. in the
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Connie Liao, Chair Darlene Bradley, Secretary
Minutes prepared by: Samantha Alba
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, JULY 18, 2024
CALL TO ORDER – Trustee Connie Liao called the meeting to order at 4:35 p.m. in the Library’s
Conference Room.
PLEDGE OF ALLEGIANCE – Library Services Manager Samantha Alba
ROLL CALL: Trustees, Connie Liao; Barbara Delphey; Hsiuchen Chen; Director of Library &
Museum Services Darlene Bradley; Library Services Managers Petra Morris,
Samantha Alba
ABSENT – Trustee Miriam Carter; Pardha Akalamkam
PUBLIC COMMENTS – Co-President of the Arcadia Chinese Association (ACA), Susan Guo was
in attendance. She mentioned that the Arcadia Chinese Association has been in Arcadia for over
41 years. ACA donated $2300 to the Library to be used towards the English Conversation Class,
Children’s programs, and collections. Additionally, Susan stated that the Library is a hub for
connections, friendships, and fostering learning. Checks were presented to Director Bradley. The
Director thanked ACA, Susan, and Trustee Liao for their donation.
ELECTION OF OFFICERS AND APPOINTMENT OF LIAISON
a. Chairperson
Trustee Hsiuchen Chen nominated Trustee Connie Liao as Chairperson. It was seconded
by Trustee Barbara Delphey. The motion carried on an unanimous voice vote.
b. Chairperson pro tempore
Chair Liao nominated Trustee Hsiuchen Chen as Chairperson pro tempore. It was second
by Trustee Barbara Delphey. The motion carried on an unanimous voice vote.
c. Liaison to the Friends of the Library
Trustee Chen nominated Trustee Barbara Delphey as Liaison to the Friends of the Library.
It was second by Chair Liao.
The motion carried on an unanimous voice vote.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Chair Liao reported that Susan Guo and
Sho Tay will serve a second term as co-presidents for the Arcadia Chinese Association. She
attended the City Council reorganization on Tuesday, July 16. Additionally, ACA continues to
work with the City of Arcadia and Chamber of Commerce on the Moon festival.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items:
Director’s Update: The Director mentioned that the budget was passed and the Library
received an additional $40,000 for materials.
Monthly Statistical Report: June 2024: Director Bradley noted that this is also the Library’s end
of year report. The gate count and digital collection numbers continue to increase. Self-checkout
machines are being heavily used. The number of hold requests increased. There were 2,134
holds processed in the month of June. Chair Liao inquired about the number for online programs.
The Director mentioned that the Library no longer offers online programs, in an effort to encourage
patrons to return to the Library. Director Bradley added that we want people to physically come
back into the Library. Chair Liao also inquired about offering online workshops. The Director
explained that we are here to serve the community of Arcadia and to connect with them. Manager
Morris added that in Children’s services they were not getting enough attendees via online
programming and that was the main reason to bring back in-person programs. Trustee Delphey
asked if the English Conversation Class (ECC) will return in the fall. ECC will return Monday,
September 9.
Monthly Narrative Report: June 2024: Over 26,000 people visited the Library in the month of
June. Staff attended a live webinar on “Professionalism in the Workplace.” Trustee Chen
mentioned that the summer kickoff was a hit in Children’s. She also reminded the Board that the
Library offers Bilingual storytime. Director Bradley mentioned that the issue in the basement has
been resolved and we are currently waiting for Public Works to start the renovation. Chair Liao
asked if the Library is busy during the summer. Director Bradley replied yes, we are busy and
explained that it is a different type of busy during the summer. It is more consistent, and Children
are here all day or throughout the day. Manager Morris shared that as of the June report there
were 1,190 registered patrons for the summer reading program. A conversation regarding the
importance of storytime followed.
Financial Report: June 2024: Director Bradley informed Board members that the financial report
is not the final one for the year, since it was printed two weeks before the end of the fiscal year.
We will be moving to a different financial system in October, which will hopefully reflect more
accurate numbers. Trustee Delphey inquired about the vacancy rate. Director Bradley said that
the Library still has a few vacancies. Our budget is on target. Chair Liao inquired where the
donation from the Arcadia Chinese Association will be placed. Director Bradley responded that it
will be reflected under gifts and grants.
Staff Reports: Three purchase orders were approved by City Council. Anything over $30,000
must be approved by Council. Reports that were approved are OCLC for bibliographic services,
Overdrive for digital collections, and Tsai Fong for international language materials. The Library
is able to obtain popular books directly from China using the vendor Tsai Fong. Trustee Delphey
asked how we knew where to purchase books in Chinese. Director Bradley mentioned that
previous Library Boards requested that the Library purchase more books in Chinese and the
Library inquired with other Libraries on where they purchased their Chinese materials.
Staff Update: Library Aide interviews were held today. This recruitment will fill the five vacant
positions. The Library Clerk recruitment closed on July 14 and interviews will take place soon.
The recruitment for Principal Librarian for Children’s Services is currently open. Next Monday
Andres Garza will start as the Principal Librarian for Adult and Teen Services.
Gilb Museum of Arcadia Heritage: Director Bradley reported that Museum Curator Stevy
Acevedo had her baby and is currently out on leave. The Summer Enrichment Programs are held
on Saturdays in July. Dino Day will take place on August 24. The Director will be spending a little
more time with Museum staff to assist them during the interim of Stevy’s leave. Chair Liao asked
how many staff were in the Museum. There are only two City staff members, and currently two
Getty interns. Volunteers also assist in the Museum. Chair Liao asked if the Museum only
concentrates on Arcadia history. Director Bradley explained, yes it focuses on Arcadia history,
but it also ties into regional and national history. The Museum had a display on the Arcadia
Chinese Association and the impact that the association has made in Arcadia. It ties into local
cultural history. Chair Liao mentioned that she moved here in 1998 and has seen the population
and restaurants change over time. The Museum is a place to reflect and collect.
Policy Manual: There will be no meeting in August. Director Bradley encourages Board members
to review the policy manual as staff will bring forward any changes or updates in August to be
included in the September meeting. This is a working policy manual that helps guide staff.
Calendar of Activities for Adult and Teen Services: August 2024: Teens will have an ice
cream social on Wednesday, August 14, which is the first day of school. A Scrapbooking program
will take place on Thursday, August 15. The Memory Lab workshops are held on Saturdays from
10 a.m. to 2 p.m. The International Film Program attendance is growing. The film for the August
showing is The Man in the Hat. Bookish will meet tonight at 7 p.m. to discuss L.A. Weather. The
Library will have a booth at the Moon festival on Saturday, September 14.
Announcements:
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of June 20, 2024
Recommended action:
Because there was a lack of quorum from the previous meeting, the approval of Minutes for June
will be deferred until the September Board Meeting.
ADJOURNMENT
Chair Liao adjourned the meeting at 5:37 p.m. to September 19, 2024, at 4:30 p.m. in the
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Connie Liao, Chair Darlene Bradley, Secretary
Minutes prepared by: Samantha Alba
ARCADIA PUBLIC LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
Thursday, June 20, 2024
CALL TO ORDER: Trustee Carter called the meeting to order at 4:33 p.m. in the Library’s
Conference Room.
PLEDGE OF ALLEGIANCE: Trustee Carter
ROLL CALL: Trustees Miriam Carter, Pardha Akalamkam, Connie Liao; City Council Liaison
Michael Cao; Director Darlene Bradley; Library Services Managers Samantha Alba and Petra
Morris
ABSENT: Chair Elizabeth Renfrew (on vacation)
PUBLIC COMMENTS: None
CLOSED SESSION: Will be rescheduled.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS:
Trustee Akalamkam shared that he attends meetings relating to project management and invited
other Trustees to attend. Trustee Liao announced that the Arcadia Chinese Association approved
a donation to the Library of $1,500 for shelving, $500 for the English Conversation Class program,
and $300 for children’s books. The Board members and Library staff thanked the Arcadia Chinese
Association for the donation. Trustee Liao also announced that the Arcadia Chinese Association
donated $5,000 to the Arcadia Unified School District for an electric score board. The Arcadia
Chinese Association will also be working with the City of Arcadia and Chamber of Commerce to
provide a Moon Festival event on September 14, 2024 from 5:00 p.m. to 8:00 p.m. Trustee Carter
attended the Serving with a Purpose event and was impressed by the presenters and the
information provided.
City Council Liaison Cao apologized for missing the May Library Board meeting due to being
notified that the meeting had been cancelled. Council Liaison Cao announced that there will be
a Health Seminar about prostatic hyperplasia with Dr. Mark Feng on June 26, 2024. On August
10, 2024 from 9:00 a.m. to noon there will be a Community Health Fair with screenings and
consultations as well as information booths. U.S. Army Surgeon General and Commanding
General, Lieutenant General Mary K. Izaguirre, will be the event’s Keynote Speaker. City Council
Liaison Cao will not be able to attend the July 18 Board Meeting as there will be a special City
Council meeting on that day.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director’s Update: Director Bradley shared that on Friday, June 14, 2024 there was an issue
with sewer water and waste flooding the Library’s basement, the Friends’ storage space, and the
staff lounge. On Saturday, June 15, 2024 there was a plumbing issue with the Library’s restrooms
so the building closed at 5:30 p.m. On Monday, June 18, 2024, Public Works assessed the matter
and building plans. They also snaked the plumbing line with a camera. It was determined that the
cleanout had not been cleared for more than 30 years and the line had been clogged with grease
and flushable wipes. The line would be cleared and flushed with a stream of high-powered water.
Monthly Statistical Report: May 2024: There was an increase in the number of materials
catalogued as ordering with the Library’s primary vendor, Baker and Taylor, ended in May.
Trustee Akalamkam questioned the decrease in overdue fees. Director Bradley explained that
several notifications are sent to patrons in the hopes that materials will be returned on time. This
then contributes to lower overdue fines.
Monthly Report Narrative: May 2024: Trustee Carter inquired about the primary materials
vendor selection. Director Bradley explained that the staff considered Ingram as well as Baker
and Taylor. There was concern about Ingram’s invoicing process but will still use Ingram for
smaller orders as the service can provide materials with a quicker delivery time. Trustee
Akalamkam added that Ingram is a big company and is more responsive. Director Bradley shared
that the Library’s HVAC system has been replaced. Trustee Akalamkam asked if there had been
a walkthrough to see the 3D printer and Trustee Carter confirmed there had been a walkthrough
at a prior meeting.
Financial Report: May 2024: Director Bradley explained that there is an increase in eBook usage
and requested additional eBook and eResource funding from City Council which was approved.
$10,000 will be used for adult eBooks and $9,000 will be used for children’s eBooks. Pricing for
eBooks and eAudio has increased. Director Bradley had to submit the funding increase for these
materials as a new program and thanked Council for the approval.
Staff Update: A conditional employment offer was extended for the part-time Adult and Teen
Services Principal Librarian position. Part-time Librarian, Helen Seto, began in May and Gilb
Museum Education Coordinator, Lauren Porras, was also hired in the same month. Focus will
now be given to filling the vacant Library Aide positions. Trustee Akalamkam inquired about
Security and Director Bradley acknowledged that the new Security team has been in place for a
year. The Guard is stationed at the Library entrance and sets the tone. The Security company is
supportive and responsive and makes Library staff feel safe.
Gilb Museum of Arcadia Heritage: Winners of the 14th Annual Photography Contest are on
display at the Museum. Staff applied for and received two Getty interns for the summer. Gilb
Museum staff is readying for the Summer Enrichment program series. And Dino Day will take
place in August. Curator Acevedo is expecting and will go on maternity leave in July. Curator
Acevedo is working with Director Bradley on a Military Banner project which will soon launch as
a new program. The team is seeking a vendor for the project and surveying what other cities do.
The plan is to accept up to 125 applications. The new Museum Educator Coordinator, Lauren
Porras, has provided 32 class visits highlighting Arcadia history.
Calendar of Activities for Adult and Teen Services: July 2024: The Walking Book Club meets
every other Saturday. The International Film program continues to come together monthly. The
July Bookish program will be a One Book, One County book group and will discuss L.A. Weather
written by Maria Amparo Escandon.
Flyers/Articles/Posters/Attachments: Director Bradley mentioned that The Covenant of Water
by Abraham Verghese will be the Bookish selection discussed in September 2024 and is a
fascinating read.
Announcements: Director Bradley highlighted the Library’s summer reading program and
encouraged Board members to participate. Library Services Manager Morris shared about
outreach efforts at the Recreation Department’s Summer Concerts and Movies in the Park as well
as the recruitment and assistance of summer teen volunteers. Library Services Manager Alba
discussed her recent work with City contracts and upcoming team building training for staff. There
was discussion about City Council Liaison Cao being misinformed that last month’s Board
Meeting would not take place as there was not a quorum. Trustee Carter acknowledged that City
Council Liaison Cao may not continue attending meetings as he will become the Mayor. Council
Liaison Cao expressed that he has not yet determined if he will continue attending the Board
meetings.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of May 16, 2024
Recommended action: Approve
The motion to accept the Minutes of May 16, 2024, as written, was moved by Trustee Akalamkam,
seconded by Trustee Liao, and carried on a unanimous voice vote.
AYES: Trustees Carter, Akalamkam, and Liao
NOES: None
ABSENT: Chair Renfrew
ADJOURNMENT
Trustee Carter adjourned the meeting at 5:46 p.m. to July 18, 2024, at 4:30 p.m. in the Conference
Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Elizabeth Renfrew, Chair Darlene Bradley, Secretary
Minutes prepared by: Petra Morris