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HomeMy WebLinkAboutItem 2b: Accept Work by Oak Tree Environmental for Asbestos Abatement and Demolition❑o❑ STAFF REPORT Arcadia Redevelopment Agency DATE: October 6, 2009 TO: Chairman and Redevelopment Agency Board FROM: Jason Kruckeberg, Development Services Director -j----l" Philip A. Wray, Deputy Director of Development Services/City Engineer qmlo SUBJECT: ACCEPTANCE - ASBESTOS ABATEMENT & DEMOLITION OF THE BUILDING AT 21 MORLAN PLACE Recommendation: Accept all work performed by Oak Tree Environmental as complete and authorize the final payment to be made in accordance with the contract documents SUMMARY In September of 2008, the Redevelopment Agency purchased the property at 21 Morlan Place from the Church in Arcadia to facilitate the expansion of the Rusnak/Arcadia Mercedes-Benz dealership. In February 2009, the Church in Arcadia moved out of the building into temporary facilities while they pursue the construction of their new building on Live Oak Avenue. On June 16, 2009, the Redevelopment Agency Board awarded a contract for the Asbestos Abatement & Demolition of the Building at 21 Morlan Place to Oak Tree Environmental in the amount of $76,000. The Agency appropriation was for a total of $115,000 which included a 10% contingency for the contract as well as additional contract management and inspection funding. There were four change orders in the amount of $11,795.04 which increased the contract amount to $87,795.04. The terms and conditions of this project have been completed and the required work has been performed to staff's satisfaction for a final cost of $87,795.04. Staff recommends that the City Council accept the project as complete and authorize the final payment in accordance with the approved contract documents. BACKGROUND The Redevelopment Agency has been working with Rusnak/Arcadia to assemble parcels to facilitate the expansion of its Mercedes-Benz Automobile dealership. The property at 21 Morlan Place was owned by the Church in Arcadia and is directly east of the Rusnak property. In September of 2008, the Redevelopment Agency purchased the property from the Church in Arcadia and as part of the sale, included a site on Live Oak Avenue for the Church to relocate. In February of 2008, the Church moved out of the Chairman and Redevelopment Agency Board October 6, 2009 Page 2 building at 21 Morlan Place into temporary facilities while their new building is being developed. In February of 2009, Converse Consultants conducted a survey of the building for asbestos and lead-based paint materials. They found no exposure to lead-based paints, but they did find a significant amount of asbestos materials. That information was incorporated into the demolition project specifications. The specifications were completed in April 2009 and the project was advertised for bids in May. A pre-bid conference was held on May 19 and attracted 45 prospective bidders. Fourteen bids were received on May 27, 2009 with Oak Tree Environmental as the successful low bidder in the amount of $76,000. On June 16, 2009, the Redevelopment Agency Board awarded a contract for the Asbestos Abatement & Demolition of the Building at 21 Morlan Place to Oak Tree Environmental. DISCUSSION Four (4) change orders were necessary for this project in the total amount of $11,795.04. Two change orders were for the installation of a temporary power pole and the electrical service on site for the duration of the project. An additional change order was issued for a temporary generator to keep the work going while waiting for Southern California Edison to install the temporary meter. A final change order was issued for the cleanup, removal and disposal of debris due to the City's pre-demolition activities including the Police and Fire Department's training efforts. The clean-up was necessary to facilitate the Asbestos removal and to remove salvageable material. FISCAL IMPACT The Redevelopment Agency Board approved a total project budget appropriation of $115,000 from available Redevelopment Agency reserves. The total construction cost was $87,795.04 for Oak Tree Environmental and combined with all other project costs including hazardous materials reports and observations, bid and construction administration, inspection and contingency, the total project cost is $107,000. There is no impact to the General Fund. RECOMMENDATION That the Agency Board accept all work performed by Oak Tree Environmental for the Asbestos Abatement and Demolition of the Building at 21 Morlan Place as complete and authorize the final payment to be made in accordance with the contract documents. Approved by: Donald Penman, xecutive Director JK: PAW:pa