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HomeMy WebLinkAboutItem 10m - Accept HVAC Split Systems Project as completeAccept HVAC Split Systems Project November 19, 2024 Page 1 of 2 DATE: November 19, 2024 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Carlos Aguilar, General Services Superintendent SUBJECT: ACCEPT ALL WORK PERFORMED BY CARRIER CORPORATION FOR THE INSTALLATION OF HVAC SPLIT SYSTEMS AT THE POLICE DEPARTMENT AS COMPLETE CEQA: Exempt Recommendation: Approve SUMMARY On November 7, 2023, the City Council approved a contract with Carrier Corporation in the amount of $117,119 for the installation of new Heating, Ventilation, and Air Conditioning (“HVAC”) split cooling systems at the Police Department. The new HVAC split cooling systems were necessary to help maintain the cooling capacity of the 911 equipment, server, radio communications, and dispatch service center rooms. The terms and conditions of this project have been complied with and the work has been performed to the satisfaction of the Project Manager, for a total project cost of $117,119. It is recommended that the City Council accept all work performed by Carrier Corporation for the installation of HVAC Split Systems at the Police Department as complete. BACKGROUND The Fiscal Year 2023-24 Capital Improvement Program provided for the installation of new HVAC split cooling systems in the 911 equipment, server, radio communications, and dispatch service center rooms, in the Police Department. These rooms serve a critical role in the operations of the Department. When the central cooling plant for the Police Department building was not operational, due to maintenance issues or equipment failures, the rooms had the ability to reach dangerously high temperatures and created a risk for the computer systems housed in these areas, resulting in potential impacts to emergency operations. The installation of new HVAC split cooling systems in the Police Department was needed to allow each room to be independently monitored and cooled. With the installation of a new HVAC split cooling system, the 911 equipment, server, radio communications, and Accept HVAC Split Systems Project November 19, 2024 Page 2 of 2 dispatch service center rooms could maintain individual cooling capacities, reducing the level of cooling failure across rooms and operations. DISCUSSION On November 7, 2023, the City Council approved a contract with Carrier Corporation for the installation of HVAC Split Systems at the Police Department. As part of this project, new HVAC split cooling systems for the 911 equipment, server, radio communications, and dispatch service center rooms were installed. The project consisted of recovering the refrigerant from the existing units’ compressors, removing the existing units, and preparing the installation sites for the new units. Once the new units were brought in, the contractor ran refrigerant lines and guidelines to where the units will drain. In addition, condensing units were furnished and installed and electrical was run to the new standalone thermostats. The new systems were pressure tested and charged with additional refrigerant. All terms and conditions of the contract have been complied with and the work has been performed to the satisfaction of the Project Manager. Carrier Corporation completed the work as defined in the project plans and specifications, in an efficient and timely manner. ENVIRONMENTAL ANALYSIS This project was considered a Class 1 exemption as defined in Section 15301(a) “Existing Facilities” projects of the California Environmental Quality Act (“CEQA”), which exempts projects consisting of the minor alteration of existing public structures. FISCAL IMPACT Funds in the amount of $130,000 were budgeted in the Fiscal Year 2023-24 Capital Improvement Program for the Police Installation of HVAC Split Systems Project. The total cost for the project is $117,119. RECOMMENDATION It is recommended that the City Council determine that this project is exempt under the California Environmental Quality Act (“CEQA”); and accept all work performed by Carrier Corporation for the installation of HVAC Split Systems at the Police Department as complete.