Loading...
HomeMy WebLinkAboutLB Minutes: 10-17-2024REGULAR MEETING MINUTES October CALL TO ORDER: Trustee Chen called the meeting to order at 4:32 p.m. in the Library's Conference Room. PLEDGE OF ALLEGIANCE: Library Services Manager Petra Morris ROLL CALL: Chair Pro-Tempore Hsiuchen Chen, Trustees Miriam Carter, Pardha Akalamkam, Barbara Delphey; Director Darlene Bradley; Library Services Manager Petra Morris ABSENT: Chair Connie Liao, Council Liaison Paul Cheng (due to case mediation), and Library Services Manager Alba PUBLIC COMMENTS: None CLOSED SESSION: To conduct a performance evaluation of the Director of Library and Museum Services. REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Akalamkam requested that the Friends of the Library provide a presentation to the Library Board. Director Bradley suggested that Board Members attend a Friends of the Library Board Meeting to get a better understanding of the Friends group and what they do. Trustee Carter asked that Friends President, Anne Joseph, attend a Library Board Meeting. Director Bradley explained that Trustee Delphey is the Friends of the Library Liaison and can report back from the Friends' meetings. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Items Director's Update: Director Bradley shared that the Friends of the Library recently hosted a Paint Night Fundraiser event. She attended a Director's Forum and some staff will attend the California Library Association Conference being held in Pasadena on Friday. Monthly Statistical Report: September 2024: The gate count and circulation counts are higher. The self -check count is also high due to having five self -check machines throughout the building. Monthly Report Narrative: September 2024: No comments. Financial Report: September 2024: Financial reports are generated through a new system called Oracle. The number on the far right of the Financial Report reflects the remaining percentage of funds. Director Bradley commented that future reports will highlight important line items. Director Bradley explained that there have been problems setting up Oracle but staff is working through the issues. Trustee Carter inquired about the line item for Bibliographic Utilities and Director Bradley explained that the service is paid through the year and is the cataloguing system used to pull records for cataloguing purposes. Staff Update: A conditional offer was made for the Children's Services Principal Librarian position. The person will likely start in November. A new Passport Clerk will also soon begin. Two part-time Library Technicians, Lenise A. and Linda D. will be leaving the Library. A recruitment has begun for the two positions. Trustee Carter inquired about how volunteers assist in Children's Services. Library Services Manager Morris explained that volunteers help in different capacities, including craft preparation, storytime and special program tasks, pulling books for displays, and other tasks as needed. During the summer, 80 teen volunteers distributed rewards at the prize table, assisted with program set up and clean up, oversaw activity stations, and more. Glib Museum of Arcadia Heritage: The Museum Curator Stevy Acevedo will return from maternity leave in the coming week. Military Banners will be installed on November 2 and remain in place for six weeks. Calendar of Activities for Children's Services: November 2024: No comments. Calendar of Activities for Adult and Teen Services: November: Director Bradley announced that the Library will serve as a four -day Voting Center from November 2 through November 5. Equipment will arrive at the end of October and the Auditorium will be unavailable for three weeks. There is an impact to Library staff who assist in staffing the building so that the Voting Center can operate. Trustee Delphey inquired if security will be available at the Library during the election. Director Bradley commented that the Library has security during regular Library operational hours but not aware of additional presence provided by the County Clerk. Flyers/Articles/Posters/Attachments: Director Bradley highlighted the Identity Theft program that will happen on November 16 as well as the Bookish Book Club in which she will lead a discussion about The Covenant of Water by Abraham Verghese. There will also be a teen book talk in November. Trustee Akalamkam inquired why the website visits reflected in the Fact Sheet were so low. Directory Bradley and Library Services Manager Morris explained that there have been issues with website analytics. Flyers/Articles/Posters/Attachments: No comments. Board Photo: Postponed due to all Board Members not being present. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of September 19, 2024 Chair Pro Tempore Chen requested that the spelling of her first name be amended in the September Report and reflected as Hsiuchen Chen. In the Monthly Statistical Report section of the September Report, Chair Pro Tempore Chen noted that the wording should be amended to reflect "Trustee Chen noted that the total circulation numbers were not accurate on both reports. Totals do not include the digital collection numbers." In the September Report's "Library Board By -Laws" section, Chair Pro Tempore Chen noted that her name should be removed. Trustee Delphey stated that her name should be inserted instead. The motion to approve the Minutes of September 19, 2024, as amended, was moved by Chair Pro Tempore Chen, seconded by Trustee Delphey, and carried on a unanimous voice vote. AYES: Trustees Akalamkam, Carter, and Delphey NOES: None ABSENT: Chair Liao Approvec. ►postponed November Recommended action: Due to a lack of a quorum from the previous meetings, the approval of Minutes for June and July will be deferred until the November Board Meeting. Chair Pro Tempore Chen adjourned the meeting at 5:40 p.m. to November 21, 2024, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: Connie Liao, Chair Qc�.�__� Darlene Bradley, Secretary Minutes prepared by: Petra Morris