HomeMy WebLinkAboutItem 11f - Purchase of Chevrolet 1500 Pickup TruckPurchase Order for 1500 Pickup Truck
December 3, 2024
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DATE: December 3, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Dave Thompson, Streets Superintendent
SUBJECT: PURCHASE ORDER WITH SIERRA CHEVROLET OF MONROVIA FOR
THE PURCHASE OF ONE 2025 CHEVROLET SILVERADO 1500 PICKUP
TRUCK IN THE AMOUNT OF $56,881.14
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2024-25 Equipment Replacement Budget provides for the replacement
of one 1/2-ton pickup truck for the Public Works Services Department (“PWSD”) that
meets the replacement criteria outlined in the City’s Vehicle Replacement Program. To
ensure that the City is receiving the most competitive price, a formal bid process was
conducted. Sierra Chevrolet of Monrovia submitted the lowest responsive bid.
It is recommended that the City Council approve a Purchase Order with Sierra Chevrolet
of Monrovia for the purchase of one 2025 Chevrolet Silverado 1500 pickup truck in the
amount of $56,881.14.
BACKGROUND
The Fiscal Year 2024-25 Equipment Replacement Budget provides for the purchase of
one 1/2-ton pickup truck for the PWSD. The vehicle that will be replaced meets the age
and mileage criteria of the City’s Vehicle Replacement Program. The vehicle scheduled
for replacement is a 2004 Ford F-150 with approximately 132,983 miles. The new 2025
Chevrolet Silverado will be used to manage the Streets Section’s programs and activities,
including administering services for the maintenance and repair of streets, alleys, curbs,
storm drains, street trees, sidewalks, and related capital improvements within the public
right-of-way.
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483,
and bid packages were distributed to local vendors who provide this type of vehicle. On
November 12, 2024, the City Clerk received two bids with the following results:
Purchase Order for 1500 Pickup Truck
December 3, 2024
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Bidder Location Bid Amount
Sierra Chevrolet of Monrovia Monrovia, CA $56,881.14
Mountain View Chevrolet Upland, CA $57,443.42
Vendors that received bid packages but did not submit bids stated that they were unable
to bid due to not having an applicable vehicle in stock or not having the ability to order
one in a reasonable time frame.
All bid documents were reviewed for content and the vendor’s background was
investigated. Based on this review, it has been determined that Sierra Chevrolet of
Monrovia is the lowest responsive bidder that met the City’s required vehicle
specifications.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment.
FISCAL IMPACT
The total cost for the 2025 Chevrolet Silverado 1500 pickup truck is $56,881.14. The
Fiscal Year 2024-25 Equipment Replacement Budget includes $70,000 for the purchase
of this vehicle, providing sufficient funding for this purchase, as well as required
aftermarket upfitting (lights, radios, etc.) to prepare the vehicle for service.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and approve a Purchase
Order with Sierra Chevrolet of Monrovia for the purchase of one 2025 Chevrolet Silverado
1500 pickup truck in the amount of $56,881.14.