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Home My WebLink AboutABC Agenda: 12/11/2024CITY OF ARCADIA Arcadia Beautiful Commission Special Meeting Agenda Wednesday, December 11, 2024, at 5:00 p.m. Location: Council Chambers Conference Room, 240 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. CALL TO ORDER ROLL CALL: Burton Brink, Chairperson Vivien Watts, Vice Chairperson Gary Brewer, Commission Member Sheryl Hunter, Commission Member Bob Miller, Commission Member Lisa Walton, Commission Member Uyen Wong, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Arcadia Beautiful Commission is limited to five (5) minutes per person, unless waived by the Arcadia Beautiful Commission. Under the Brown Act, the Arcadia Beautiful Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Meeting Minutes of October 10, 2024 Recommended Action: Approve 3. REGULAR ITEMS ARCADIA BEAUTIFUL COMMISSION REGULAR MEETING MINUTES OCTOBER 10, 2024, at 6:00 p.m. CALL TO ORDER – Chairperson Brink called the meeting to order at 6:02 p.m. in the Council Chambers Conference Room. ROLL CALL OF COMMISSIONERS PRESENT: Burton Brink, Vivien Watts, Uyen Wong, Gary Brewer, Lisa Walton, Bob Miller ABSENT: Sheryl Hunter A motion was made by Chairperson Brink to excuse Commissioner Hunter. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS - None 1. PUBLIC COMMENTS - None 2. CONSENT CALENDAR a. Approve the Meeting Minutes of June 27, 2024 Recommended Action: Approve It was moved by Vice Chairperson Watts, seconded by Commissioner Miller, and carried on a roll call vote to approve the minutes. AYES: Brewer, Wong, Walton, Miller, Watts, Brink NOES: None ABSENT: Hunter 3. DEBRIEF ON 2024 WATER SMART HERO AWARDS & OUTREACH EVENTS a. Discussion of any recommended changes or improvements for 2025. It was the consensus of the Commission that the timing of the Spring Home Awards and overall process yielded favorable landscapes for judging. There were no recommended changes to the process for next year. Discussion around the summer outreach events included a need for more engagement- based activities, so education on plants, vegetation, and water conservation can be better imparted in exchange for the giveaway items. Chairperson Brink and Commissioner Walton expressed an interest in some type of ‘prize wheel’ to facilitate this process. Commissioner Miller requested more youth-oriented giveaways like bubbles and glowsticks for some of the high-volume events like the Patriotic Festival. There was also discussion about the location of the ABC-branded E-Z Up Tent, which Staff Liaison Bruno noted will likely need to be replaced due to water damage occurring at a City storage space. 4. DISCUSSION OF COMMUNITY CLEANUP DAY (2024) a. Event overview, date and time. b. Dedication Selection 1. William ‘Bill’ Barton, Arcadia Veteran of Year 2022, Arcadia resident (passed September 2024) 2. Teri Muse, Waste Management liaison to Arcadia (passed April 2023) 3. Other suggestions Staff Liaison Bruno provided an overview of the upcoming Community Cleanup Day, including the expected activity and location (gardening, beautifying, and cleanup activity), at an Arcadia Park. She highlighted the suggested event dedications and provided background information on the recommended nominees. Commissioner Brewer moved to select Bill Barton as the 2024 dedication honoree, seconded by Chairperson Brink. Seeing no additional nominations or opposition, it was unanimously approved that the 2024 Community Cleanup Day event would be dedicated in memory of William ‘Bill’ Barton. 5. DISCUSSION OF THE 2024 HOLIDAY AWARD PROGRAM a. Program overview, submission deadlines and judging date review. Staff Liaison Bruno shared the upcoming dates for the Holiday Awards program, which included a Public Nomination deadline of 12/2; a Zone Judging deadline of 12/9; a Group Judging date of 12/11; and Santa Squad deliveries on December 19. She also shared about the platforms that would be used to promote the program, which include the Hot Sheet (Utility Bill insert), Social Media channels, City Website, and an Over-the- Street Banner. The Commission discussed the importance of making the Group Judging and Santa Squad deliveries as efficient as possible. Several Commissioners discussed an earlier start time to judging or limiting the total number winning homes, but neither suggestion took shape as a motion or vote for action. 6. REPORT FROM COUNCIL MEMBER LIAISON Council Member Wang greeted the Commissioners, as this marked her first meeting as the new City Council liaison to the ABC. She thanked the Commissioners for their work throughout the year to support the various beatification and conservation programs in Arcadia, which the community greatly enjoys. The Commission welcomed Council Member Wang and expressed their appreciation for her attendance at the meeting. 7. REPORT FROM COMMISSIONERS Commissioner Miller expressed an interest in having the ABC undertake a Halloween- themed decorating competition. Chairperson Brink shared his concerns about Halloween decorations that depict gore, violence, or other sentiments that may not fit within the mission of the ‘Beautiful’ Commission. Vice Chairperson Watts expressed limiting the extent of the operation to self-nominations that included pictures, to moderate the level of commitment needed from ABC to support another competition. Additional questions were raised and Staff Liaison Bruno committed to undertaking more research on this type of program and reporting back to the Commission with her findings. Existing members of the Commission welcomed two new members, Commissioners Walton and Wong, and expressed their sentiments for a great year ahead with them on board. Vice Chairperson Watts inquired about the ABC’s annual budget, which Staff Liaison Bruno answered totaled $4,000 for FY 2024-25. ADJOURNMENT Chairperson Brink adjourned the meeting at 7:07 p.m. to Wednesday, December 11, 2024, at 5:00 p.m. in the Council Chambers Conference Room, 240 W. Huntington Drive, Arcadia. _____________________________________ Date: ______________________ Burton Brink, Chairperson