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Home My WebLink AboutItem 10e - Purchase of 2025 Ford MaverickPurchase of 2025 Ford Maverick December 17, 2024 Page 1 of 2 DATE: December 17, 2024 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Carlos Aguilar, General Services Superintendent SUBJECT: PURCHASE ORDER WITH 72 HOUR LLC DBA NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF ONE 2025 FORD MAVERICK IN THE AMOUNT OF $35,003.44 CEQA: Not a Project Recommendation: Approve SUMMARY The Fiscal Year 2024-25 Equipment Replacement Budget provides for the replacement of one vehicle for the Development Services Department that meets the criteria under the City’s Vehicle Replacement Program. After exploring purchasing options, it was determined that using Sourcewell, a national cooperative purchasing program, allows the City to streamline vehicle procurement and receive the best price possible. It is recommended that the City Council approve a Purchase Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of one 2025 Ford Maverick, in the amount of $35,003.44. BACKGROUND The Fiscal Year 2024-25 Equipment Replacement Budget provides for the replacement of one vehicle for the Development Services Department (“DSD”). The vehicle being replaced is a 2011 Dodge Ram 1500 with approximately 118,356 miles. This vehicle is used by the Senior Code Services Officer in DSD and meets the age requirement of the City’s Vehicle Replacement Program. This vehicle has been experiencing constant mechanical issues, particularly with the ignition and air conditioning. Furthermore, finding replacement parts to repair this vehicle has become increasingly difficult. DISCUSSION The 2025 Ford Maverick pickup truck has been selected to replace the existing DSD vehicle. The Ford Maverick was selected for its hybrid powertrain, which will provide increased fuel savings, and for its functional interior and truck bed. In addition, the Ford Maverick provides one of the best value-oriented models in its class and comes with standard safety features such as blind spot monitoring, backup camera, pre-collision assist with automatic emergency braking, and lane-keeping assist. Purchase of 2025 Ford Maverick December 17, 2024 Page 2 of 2 After exploring possible purchasing options, it was determined that using Sourcewell, a national cooperative purchasing program, enables the City to streamline the procurement process and receive the best price possible. The California Government Code authorizes public agencies to participate in cooperative purchasing agreements such as those established by Sourcewell, while remaining within the City’s adopted rules and procedures for purchasing. By utilizing a cooperative purchasing program, the City can streamline the procurement process and acquire vehicles and equipment at a lower cost than traditional competitive bidding. Sourcewell awarded a contract to 72 Hour LLC dba National Auto Fleet Group for vehicles, cars, vans, SUVs, and light trucks, with related equipment, accessories, and services. The bidding process and Sourcewell’s contracts have been reviewed by the Public Works Services Department and meet the City’s procurement requirements. A copy of the 72 Hour LLC dba National Auto Fleet Group’s contract is attached. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”) per Section 15061 (b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment. FISCAL IMPACT The total purchase cost of the 2025 Ford Maverick is $35,003.44. Funds in the amount of $53,300 have been budgeted in the Fiscal Year 2024-25 Equipment Replacement Budget for the purchase of this vehicle. The cost for safety lighting and communication equipment will be acquired through a separate purchase order; sufficient funds have been budgeted for this purchase. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of one 2025 Ford Maverick in the amount of $35,003.44. Attachments: 72 Hour LLC dba National Auto Fleet Group Proposal Contract Sourcewell Contract One Unit (MSRP) One Unit Total % Savings Total Savings Contract Price $31,780.00 $31,305.16 1.494 %$474.84 1 additional key(s)$300.00 Tax (10.2500 %)$3,239.53 Tire fee $8.75 Transportation $150.00 Total $35,003.44 Yesenia Covarrubias / Joshua Jerome Fleet Department Account Manager yesenia@watsonvillefleetgroup.com (626) 457-5590 11/6/2024 Quote ID: 30118 Mr carlos aguilar city of arcadia 11800 Gold Ring Rd Arcadia, California, 91066 Dear carlos aguilar, National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. One (1) New/Unused (2025 Ford Maverick (W8H) XLT FWD SuperCrew 121.1" WB 4.5' Box, ) and delivered to your specified location, each for - per the attached specifications. This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle. Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call. Sincerely, Vehicle Configuration Options ENGINE Code Description 993 Engine: 2.5L Hybrid, (STD) TRANSMISSION Code Description 44E Transmission: Automatic Continuous Variable (CVT), (STD) WHEELS Code Description 64T Wheels: 17" Carbonized Gray Painted Aluminum, (STD) PRIMARY PAINT Code Description YZ Oxford White SEAT TYPE Code Description 7B Navy Pier/Aspen Gray, Unique Cloth Front Bucket Seats, -inc: 6-way manual adjustable driver and 4-way manual adjustable passenger, front floor console w/eShifter, armrest and storage bin ADDITIONAL EQUIPMENT Code Description 66C Ford Co-Pilot360, -inc: Evasive Steering Assist, Intersection Assist, AEB oncoming, Cross Traffic Brake Assist, BLIS w/Cross-Traffic Alert, Rear Parking Sensors, Power Glass Manual-Folding Mirrors, blind spot information system, Lane-Keeping System, Lane- Keeping Alert, lane-keeping aid and Driver Alert 96G Tough Bed Spray-In Bedliner OPTION PACKAGE Code Description 300A Equipment Group 300A 2025 Ford Maverick XLT FWD SuperCrew 121.1" WB 4.5' Box CODE MSRP W8H $28,895.00 993 $0.00 44E $0.00 64T $0.00 YZ $0.00 7B $0.00 66C $795.00 96G $495.00 300A $0.00 $30,185.00 $0.00 $1,595.00 $31,780.00 Est City: N/A MPG Est Highway: N/A MPG Est Highway Cruising Range: N/A mi 2025 Fleet/Non-Retail Ford Maverick XLT FWD SuperCrew 121.1" WB 4.5' Box WINDOW STICKER MODEL 2025 Ford Maverick XLT FWD SuperCrew 121.1" WB 4.5' Box OPTIONS Engine: 2.5L Hybrid, (STD) Transmission: Automatic Continuous Variable (CVT), (STD) Wheels: 17" Carbonized Gray Painted Aluminum, (STD) Oxford White Navy Pier/Aspen Gray, Unique Cloth Front Bucket Seats, -inc: 6-way manual adjustable driver and 4-way manual adjustable passenger, front floor console w/eShifter, armrest and storage bin Ford Co-Pilot360, -inc: Evasive Steering Assist, Intersection Assist, AEB oncoming, Cross Traffic Brake Assist, BLIS w/Cross-Traffic Alert, Rear Parking Sensors, Power Glass Manual-Folding Mirrors, blind spot information system, Lane-Keeping System, Lane-Keeping Alert, lane-keeping aid and Driver Alert Tough Bed Spray-In Bedliner Equipment Group 300A Please note selected options override standard equipment SUBTOTAL Advert/ Adjustments Manufacturer Destination Charge TOTAL PRICE Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. Notes Standard Equipment MECHANICAL Engine: 2.5L Hybrid (STD) Transmission: Automatic Continuous Variable (CVT) (STD) EXTERIOR Wheels: 17" Carbonized Gray Painted Aluminum (STD) AXLE RATIO 2.91 Axle Ratio ADDITIONAL EQUIPMENT 50-State Emissions System Engine Auto Stop-Start Feature Transmission w/Driver Selectable Mode Front-Wheel Drive 45-Amp/Hr 390CCA Maintenance-Free Battery w/Run Down Protection Regenerative 150 Amp Alternator Class I Towing Equipment -inc: Hitch and Trailer Sway Control Trailer Wiring Harness GVWR: 5,230 lbs Gas-Pressurized Shock Absorbers Front And Rear Anti-Roll Bars Electric Power-Assist Speed-Sensing Steering 13.8 Gal. Fuel Tank Single Stainless Steel Exhaust Strut Front Suspension w/Coil Springs Torsion Beam Rear Suspension w/Coil Springs Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist, Hill Hold Control and Electric Parking Brake Lithium Ion (li-Ion) Traction Battery 1.1 kWh Capacity Regular Box Style Tires: P225/65R17 A/S BSW Steel Spare Wheel Compact Spare Tire Stored Underbody w/Crankdown Clearcoat Paint Body-Colored Front Bumper w/Black Rub Strip/Fascia Accent Black Rear Step Bumper Black Side Windows Trim and Black Rear Window Trim Black Door Handles Black Power Side Mirrors w/Manual Folding Fixed Rear Window Deep Tinted Glass Fixed Interval Wipers Galvanized Steel/Aluminum Panels Black Grille Tailgate Rear Cargo Access Tailgate/Rear Door Lock Included w/Power Door Locks Integrated Storage Autolamp Auto On/Off Reflector Led Low/High Beam Daytime Running Lights Preference Setting Headlamps w/Delay-Off Cargo Lamp w/High Mount Stop Light Auto High Beams Radio w/Seek-Scan, Clock, Speed Compensated Volume Control, Steering Wheel Controls, Radio Data System and External Memory Control Radio: AM/FM Stereo w/6 Speakers -inc: 2 front USB ports and 1 rear USB port Streaming Audio Integrated Roof Antenna SiriusXM w/360L SYNC 4 w/Enhanced Voice Recognition -inc: 13.2" LCD touch screen w/swipe capability, wireless phone connection, cloud connected, AppLink w/App catalog, 911 Assist, Apple CarPlay and Android Auto compatibility, digital owner's manual and conversational voice command recognition 2 LCD Monitors In The Front Driver Seat Passenger Seat Full Folding Bench Front Facing Fold Forward Seatback Premium Cloth Rear Seat Manual Tilt/Telescoping Steering Column Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Power/Regen, Trip Odometer and Trip Computer Power Rear Windows FordPass Connect 5G Mobile Hotspot Internet Access Front Cupholder Rear Cupholder Compass Remote Releases -Inc: Power Fuel Proximity Key For Doors And Push Button Start Remote Keyless Entry w/Integrated Key Transmitter, Illuminated Entry, Illuminated Ignition Switch and Panic Button Cruise Control w/Steering Wheel Controls Voice Activated Automatic Air Conditioning HVAC -inc: Underseat Ducts Glove Box Driver Foot Rest Interior Trim -inc: Colored Instrument Panel Insert, Colored Door Panel Insert and Other Interior Accents Full Cloth Headliner Urethane Gear Shifter Material Unique Cloth Front Bucket Seats -inc: 6-way manual adjustable driver and 4-way manual adjustable passenger, front floor console w/eShifter, armrest and storage bin Day-Night Rearview Mirror Driver And Passenger Visor Vanity Mirrors w/Driver And Passenger Auxiliary Mirror Full Floor Console w/Covered Storage, Mini Overhead Console w/Storage and 1 12V DC Power Outlet Front Map Lights Fade-To-Off Interior Lighting Full Carpet Floor Covering -inc: Carpet Front Floor Mats Pickup Cargo Box Lights FOB Controls -inc: Cargo Access Rear View Camera Pre-Collision Assist w/Automatic Emergency Braking -inc: pedestrian detection, forward collision warning and dynamic brake support Instrument Panel Bin, Dashboard Storage, Driver / Passenger And Rear Door Bins and 2nd Row Underseat Storage Power 1st Row Windows w/Driver 1-Touch Down Delayed Accessory Power Power Door Locks w/Autolock Feature Driver Information Center Redundant Digital Speedometer Trip Computer Outside Temp Gauge Digital/Analog Appearance Seats w/Cloth Back Material Manual Adjustable Front Head Restraints and Fixed Rear Head Restraints 1 Seatback Storage Pocket Rear Center Armrest Securilock Anti-Theft Ignition (pats) Immobilizer Perimeter Alarm 1 12V DC Power Outlet Air Filtration AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control Side Impact Beams Dual Stage Driver And Passenger Seat-Mounted Side Airbags Lane-Keeping Aid Lane Keeping Assist Lane-Keeping Aid Lane Departure Warning Tire Specific Low Tire Pressure Warning Dual Stage Driver And Passenger Front Airbags Safety Canopy System Curtain 1st And 2nd Row Airbags Airbag Occupancy Sensor Driver Knee Airbag Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and Beltminder w/Audio Mute Rear Child Safety Locks Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners