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HomeMy WebLinkAboutItem 1a: Minutes of October 6, 2009CALL TO ORDER Mayor Wuo called the meeting to order at 7:00 p.m. INVOCATION Rabbi Alan Lachtman, Temple Beth David PLEDGE OF ALLEGIANCE Tony Trabbie, Fire Chief ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Amundson, Chandler, Harbicht, Kovacic and Wuo ABSENT: None SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Mayor Pro Tem /Agency Vice Chair Amundson, seconded by Council /Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Presentation of Proclamation Designating the week of October 4 -10, 2009 as Fire Prevention Week. b. Administration of the Oath of Office to newly appointed Recreation and Parks Commission Member Joseph Shivan. 1. PUBLIC HEARING CITY COUNCIL ITEMS: CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, OCTOBER 6, 2009 b. Adopt Resolution No. 6695 authorizing the Arcadia Police Department to use funds allocated from the Citizens' Option for Public Safetv Supplemental Law Enforcement Services Fund (COPS SLESF) for the purpose of front line police services. 1 51:0141 10 -06 -2009 51:0142 Police Chief Robert Sanderson provided an overview of the Citizens' Option for Public Safety (COPS) program; he explained that each year the State Legislature provides supplemental funding for local police departments which enables local police agencies to enhance public safety by purchasing equipment and /or services otherwise unavailable to them through the budget. Chief Sanderson reported that since 1997, the police department has used these funds for a crime analysis position; that the minimum allocation to each city is $100,000; that $78,044 has been received in COPS -SLESF from December 2008 through August 2009 with the remaining balance to be remitted to the City at a later date. He advised that staff proposes to continue funding the crime analyst position from the COPS -SLESF fund which totals approximately $113,000 with the remaining $13,000 budged in the Police Department budget. Mayor Wuo opened the public hearing. No one appeared to provide testimony. A motion to close the public hearing was made by Council Member Chandler, seconded by Mayor Pro Tem Amundson, and seeing no further objection, Mayor Wuo declared the public hearing closed. It was moved by Council Member Chandler, seconded by Council Member Kovacic and carried on roll call vote to adopt Resolution No. 6695 authorizing the Arcadia Police Department to use funds allocated from the Citizens' Option for Public Safety Supplemental Law Enforcement Services Fund (COPS SLESF) for the purpose of front line police services. AYES: Council /Agency Member Chandler, Kovacic, Amundson, Harbicht, and Wuo NOES: None ABSENT: None PUBLIC COMMENTS Lisa Teraishi -Wong, PTSA President of Hugo Reid Elementary School appeared and reported on various events and activities occurring at Hugo Reid Elementary School. REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK Council Member Chandler noted that he would like to re -visit the overnight parking restrictions and requested staff to put this item on a future study session agenda for further discussion. The City Council unanimously agreed. Council Member Harbicht expressed concern regarding bears wondering around in the Highlands area; he asked if staff can contact neighboring agencies to see how they are addressing the bear issue and bring back a report to a future study session (the City Council unanimously agreed); he commented that the proposed design of the rail -road bridge across the freeway for Gold Line use, which incorporates Native American, is not appropriate and says nothing about the San Gabriel Valley; that he would like to see icons such as the Rose Bowl, Santa Anita Race Track, El Monte Airport or the Claremont Colleges incorporated in the design; and suggested the City submit a letter to the Gold Line Construction Authority expressing the City's concerns regarding the design. It was the consensus of the City Council to place this item on the October 20th study session agenda for further discussion and direction. Council Member Kovacic commented on the Taste of Arcadia event and congratulated everyone who worked on organizing the event; he encouraged everyone to visit the Santa Anita Race Track during this racing season; he complimented the Arcadia Chinese Association for a 2 10 -06 -2009 very successful Moon Festival event; and expressed appreciation to the PTSA President for the school updates. Mayor Pro Tem Amundson announced that the Arcadia Chamber of Commerce will be hosting an Electronic Waste Recycling Collection event on October 10 and 11, 2009, at the City Hall south end parking lot and encouraged everyone to recycle their unwanted electronic equipment; and noted that there are still funds available in the Home Improvement Program and encouraged everyone who needed some improvements to their property to take advantage and participate in the program by calling the Development Services Department. City Clerk Barrows had nothing to report. Mayor Wuo commented on the Moon Festival hosted by the Arcadia Chinese Association; he welcomed the newly appointed CEO for the Los Angeles County Arboretum; he announced that he attended an event hosted by Carol Libby to promote the Baldwin Adobe renovation project and any one interested in getting involved in this project should contact the Arcadia Historical Museum. 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. Approve the Meeting Minutes of September 15, 2009. Recommended Action: Approve 51:0143 b. Accept all work performed by Oak Tree Environmental for Asbestos Abatement and Demolition of the building at 21 Morten Place as complete and authorize the final payment to be made in accordance with the contract documents. Recommended Action: Approve CITY COUNCIL ITEMS: c. Approve the Meeting Minutes of September 15, 2009. Recommended Action: Approve d. Adopt Resolution No. 6696 approving Program Supplement Agreement No. 010 N to Encumber Federal Aid Funds for the Road Rehabilitation of Santa Anita Avenue from Grandview Avenue to Foothill Boulevard Project. Recommended Action: Adopt e. Authorize the City Manager to execute a contract with Republic ITS for Extraordinary Maintenance Services of Traffic Signals in the amount of $47,965. Recommended Action: Approve f. Accept all work performed by Repipe- California, Inc. for the Sewer Structural Damage Relining Proiect as complete and authorize the final payment to be made in accordance with the contract documents. Recommended Action: Approve 3 10 -06 -2009 g. Accept all work performed by Christopher Morales, Inc. for Traffic Signal Modification Proiect at Huntington Drive and First Avenue and Santa Anita Avenue and Santa Clara Street as complete and authorize the final payment to be made in accordance with the contract documents. Recommended Action: Approve h. Award a contract to Willdan Financial Services in the amount of $6,500 for formation of an Assessment District for Five -Lot Subdivision Proiect on Eighth Avenue. Recommended Action: Approve Reject the bids for the purchase of automotive repair parts for City vehicles and direct staff to re -bid the contract with revised specifications. Recommended Action: Approve It was moved by Council /Agency Member Harbicht, and seconded by Mayor Pro Tem /Agency Chair Amundson and carried on roll call vote to approve Consent Calendar items 2.a through 2.i. AYES: Council /Agency Member Harbicht, Amundson, Chandler, Kovacic, and Wuo NOES: None ABSENT: None 3. CITY MANAGER 51:0144 a. Waive the formal bid process and approve the purchase of a dispatch radio system upgrade from AT &T for the Police Department in the amount of $68,573.76 by utilizing Asset Seizure Forfeiture Funds. Recommended Action: Approve Police Lieutenant Paul Foley provided background information regarding the Police Department's Dispatch Center and the upgrade from ATT &T for the dispatch radio system; he reported that for the past five years the Police Department has been using a Positron 9 -1 -1 Radio System which is funded by the State of California's 9 -1 -1 Office; that the California 9 -1 -1 Office will no longer provide funding for radio system upgrades but will continue to fund the 9 -1- 1 equipment upgrades. Lt. Foley indicated that approval from the State has already been received to proceed with the Positron 9 -1 -1 equipment upgrade; he explained that if the system is not upgraded, AT &T will charge the City $483.00 per month for the current system. He noted that staff has researched other vendors that provide 9 -1 -1 and radio systems and upgrading the current system versus installing a new system will result in a significant cost savings to the City and since the City has been using the Positron systems for more than 5 years, AT &T will apply a $14,924 discount to the radio system upgrades. Lt. Foley further noted that because an upgraded dispatch radio system is required to improve radio interoperability and to monitor new radio frequencies used by other law enforcement agencies, staff recommended the purchase of the AT &T Positron radio system upgrade for $68,573.76 with Asset Seizure Funds. It was moved by Council Member Chandler, seconded by Council Member Harbicht and carried on roll call vote to waive the formal bid process and approve the purchase of a dispatch radio system upgrade from AT &T for the Police Department in the amount of $68,573.76 by utilizing Asset Seizure Forfeiture Funds. 4 10 -06 -2009 AYES: Council Member Chandler, Harbicht, Amundson, Kovacic, and Wuo NOES: None ABSENT: None b. Authorize the City Manager to execute a one (1) year contract extension with CLS Landscape Management, Inc. for Tree Trimming Maintenance Services. Recommended Action: Approve Deputy Public Works Services Director Tom Tait explained that the City Council awarded a one year contract to CLS Landscape Management on September 7, 2004 with optional extensions tree trimming maintenance services; that CLS has provided tree trimming service for the last five (5) years and as part of last year's budget cuts agreed to reduce their contract by $13,800 (5 Mr. Tait advised that CLS submitted a written offer to extend their contract for an additional year with no increase and have offered an additional 6.67% reduction of $18,089 in exchange for two (2) additional one (1) year extensions. He explained the two options for City Council consideration; and advised that based on the excellent level of tree trimming services provided by CLS, staff recommended Option B. Council Member Kovacic announced that his firm represented CLS Landscape Management, Inc. in the past and to avoid any possibility of a legal conflict of interest, he excused himself from participating in this item and left the Council Chamber. It was moved by Council Member Harbicht, seconded by Council Member Chandler and carried on roll call vote to approve Option B and award a one (1) year extension with a 6.67% decrease in the contract amount with the possibility of two (2) additional one (1) year extensions. AYES: Council Member Harbicht, Chandler, Amundson and Wuo NOES: None ABSENT: None ABSTAIN: Council Member Kovacic ADJOURNMENT The City Council /Redevelopment Agency meeting adjourned it's meeting in memory of Jassmine Luna at 7:53 p.m. to Tuesday, October 20, 2009 at 6:00 p.m. in the City Council Chamber located at 240 W. Huntington Drive, Arcadia. By: 5 James H. Barrows, City Clerk 51:0145 Lisa Mussenden Chief Deputy City Clerk/Records Manager 10 -06 -2009