HomeMy WebLinkAboutItem 1f: Contract to Delta Distributing for Janitorial SuppliesPage 1 of 2
STAFF REPORT
Public Works Services Department
DATE: October 20, 2009
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager /Public Works Services Director
Prepared by: Dave Thompson, Maintenance Contracts Officer
SUBJECT: AWARD A ONE (1) YEAR PURCHASE ORDER CONTRACT
EXTENSION TO DELTA DISTRIBUTING INC. FOR THE PURCHASE OF
JANITORIAL SUPPLIES FOR VARIOUS CITY FACILITIES IN THE
AMOUNT OF $100,000
Recommendation: Approve
SUMMARY:
On October 16, 2006, the City Council approved a one (1) year Agreement with optional
contract extensions to Delta Distributing, Inc. for the purchase of janitorial supplies for
various City facilities. Delta Distributing, Inc. is reaching the end of their second
contract extension and has submitted a written offer to extend the existing contract for
an additional one (1) year in accordance with the existing Agreement with no change in
prices.
Based on the excellent service provided by Delta Distributing Inc. during the previous
years, staff recommends that the City Council authorize the City Manager to enter into a
one (1) year purchase order contract extension with Delta Distributing Inc. for the
purchase of janitorial supplies for various City facilities in the amount of $100,000.
DISCUSSION:
The Public Works Services Warehouse is responsible for purchasing and distributing all
janitorial supplies for City facilities. It is essential that the Warehouse maintains
adequate on -hand inventory items to prevent interruption to these vital services. Most
items used in conjunction with janitorial services and facilities maintenance are
considered a revolving inventory item, and must be replenished to continue smooth day
to -day operations of various City facilities.
Mayor and City Council
October 20, 2009
Delta Distributing, Inc. has submitted a written offer to renew this contract in accordance
with the existing Agreement without a cost increase. All other conditions of the
Agreement are to remain the same.
Staff recommends that the City Council authorize the City Manager to enter into a one
(1) year purchase order contract extension with Delta Distributing, Inc. for the purchase
of janitorial supplies for various City facilities in the amount of $100,000.
FISCAL IMPACT:
Sufficient funds are available in the 2009 -10 operating budget to cover the cost of this
acquisition.
RECOMMENDATION:
Award a one (1) year Purchase Order Contract Extension to Delta Distributing,
Inc. in the amount of $100,000 for the purchase of janitorial supplies for various
City facilities.
PM:MA:jb
Approved by: Jr -s-4 -Q
Page 2 of 2
Donald Penman, City Manager