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HomeMy WebLinkAboutItem 1f: Contract to Delta Distributing for Janitorial SuppliesPage 1 of 2 STAFF REPORT Public Works Services Department DATE: October 20, 2009 TO: Mayor and City Council FROM: Pat Malloy, Assistant City Manager /Public Works Services Director Prepared by: Dave Thompson, Maintenance Contracts Officer SUBJECT: AWARD A ONE (1) YEAR PURCHASE ORDER CONTRACT EXTENSION TO DELTA DISTRIBUTING INC. FOR THE PURCHASE OF JANITORIAL SUPPLIES FOR VARIOUS CITY FACILITIES IN THE AMOUNT OF $100,000 Recommendation: Approve SUMMARY: On October 16, 2006, the City Council approved a one (1) year Agreement with optional contract extensions to Delta Distributing, Inc. for the purchase of janitorial supplies for various City facilities. Delta Distributing, Inc. is reaching the end of their second contract extension and has submitted a written offer to extend the existing contract for an additional one (1) year in accordance with the existing Agreement with no change in prices. Based on the excellent service provided by Delta Distributing Inc. during the previous years, staff recommends that the City Council authorize the City Manager to enter into a one (1) year purchase order contract extension with Delta Distributing Inc. for the purchase of janitorial supplies for various City facilities in the amount of $100,000. DISCUSSION: The Public Works Services Warehouse is responsible for purchasing and distributing all janitorial supplies for City facilities. It is essential that the Warehouse maintains adequate on -hand inventory items to prevent interruption to these vital services. Most items used in conjunction with janitorial services and facilities maintenance are considered a revolving inventory item, and must be replenished to continue smooth day to -day operations of various City facilities. Mayor and City Council October 20, 2009 Delta Distributing, Inc. has submitted a written offer to renew this contract in accordance with the existing Agreement without a cost increase. All other conditions of the Agreement are to remain the same. Staff recommends that the City Council authorize the City Manager to enter into a one (1) year purchase order contract extension with Delta Distributing, Inc. for the purchase of janitorial supplies for various City facilities in the amount of $100,000. FISCAL IMPACT: Sufficient funds are available in the 2009 -10 operating budget to cover the cost of this acquisition. RECOMMENDATION: Award a one (1) year Purchase Order Contract Extension to Delta Distributing, Inc. in the amount of $100,000 for the purchase of janitorial supplies for various City facilities. PM:MA:jb Approved by: Jr -s-4 -Q Page 2 of 2 Donald Penman, City Manager