HomeMy WebLinkAboutItem 11e - Baldwin Avenue Traffic Signal and Fiber Optics Project
DATE: January 21, 2025
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Kevin Merrill, City Engineer
By: Ryan Huey, Assistant Engineer
SUBJECT: CONTRACT WITH PTM GENERAL ENGINEERING SERVICES, INC. FOR
THE BALDWIN AVENUE AT LONGDEN AVENUE TRAFFIC SIGNAL
IMPROVEMENTS AND TRAFFIC SIGNAL FIBER OPTICS NETWORK
EXTENSIONS PROJECT IN THE AMOUNT OF $481,018, PLUS A 10%
CONTINGENCY; AND AUTHORIZING A PAYMENT OF $168,435.70 FOR
THE CITY’S PORTION OF TRAFFIC SIGNAL IMPROVEMENTS AT THE
INTERSECTION OF BALDWIN AVENUE AND LIVE OAK AVENUE
CEQA: Exempt
Recommendation: Approve
SUMMARY
This project proposes traffic signal upgrades and concrete curb ramp improvements at
the intersection of Baldwin Avenue and Longden Avenue, and traffic signal fiber optic
network extensions along Baldwin Avenue, from Las Tunas Drive to Live Oak Avenue.
PTM General Engineering Services Inc. is the lowest responsive bidder for the proposed
improvements. In addition, traffic signal upgrades will be performed by Elecnor Belco
Electric, Inc. at the intersection of Baldwin Avenue and Live Oak Avenue through a
contract with Temple City. The City will pay for one-third of the project cost ($168,435.70),
which has already been budgeted through this project.
It is recommended that the City Council approve, authorize, and direct the City Manager
to execute a contract with PTM General Engineering Services Inc., for the Baldwin
Avenue at Longden Avenue Traffic Signal Improvements, and the Traffic Signal Fiber
Optics Network Extensions Project, in the amount of $481,018, plus a 10% contingency.
It is further recommended that the City Council authorize a payment of $168,435.70 to
Temple City for the City’s portion of improvements at the intersection of Baldwin Avenue
and Live Oak Avenue.
BACKGROUND
Improvements for the traffic signals at Baldwin and Longden include the furnishing and
installation of new traffic signal poles, vehicle signal heads, pedestrian signal heads,
pedestrian push buttons, video detection cameras, CCTV cameras, detector loop cables,
Baldwin Avenue at Longden Avenue Traffic Signal Improvements and
Traffic Signal Fiber Optics Network Extensions Project
January 21, 2025
Page 2 of 4
and other traffic signal related equipment. In addition, new Americans with Disabilities Act
(“ADA”) compliant curb ramps will be reconstructed at all four corners of the intersection.
Improvements for traffic signal fiber optic network extensions include the furnishing and
installation of new conduit, pull boxes, fiber optic cable, and other fiber optic related
equipment.
The work included in the Baldwin Avenue at Longden Avenue Traffic Signal
Improvements and Traffic Signal Fiber Optics Network Extensions Project (the “Project”),
was previously bid as part of the Baldwin Avenue Rehabilitation Improvement Project,
which opened bids on August 22, 2024. Bids for the project were rejected due to
escalating construction costs and the fact that bids were higher than the budgeted
amount.
The bid package was re-evaluated and selected bid items were removed from the project
scope to reduce costs. Also, the street rehabilitation work was removed from this project
and is planned to be re-bid on its own at a later date.
By separating the work into two projects, the prime contractor for this project can perform
the majority of the traffic signal improvements and fiber optic network extensions without
involving multiple subcontractors, which provides potential cost savings to the City.
Additionally, performing the traffic signal improvements, concrete curb ramp
improvements, and fiber optic network extensions prior to the street rehabilitation, will
help to prevent any unnecessary excavations from occurring on a newly rehabilitated
street.
Since Temple City was also going to bid on a nearby and related intersection (Baldwin
and Live Oak), the City’s portion of that intersection is being added to that project. It has
been determined by Los Angeles County that Temple City owns 67% of this intersection
and Arcadia owns 33%. As such, the City’s portion of the project is $168,435.70. Temple
City has entered into a contract with Elecnor Belco Electric, Inc. in the amount of
$433,740.00, with a 15% contingency to complete the intersection improvements (see
Attachment “A”). In general, the improvements include the furnishing and installation of
new traffic signal poles, vehicle signal heads, pedestrian signal heads, pedestrian push
buttons, video detection cameras, CCTV cameras, detector loop cables, and other traffic
signal related equipment. In addition, new Americans with Disabilities Act (“ADA”)
compliant curb ramps will be reconstructed at all four corners of the intersection.
DISCUSSION
The Project was advertised for bids on November 8, 2024, and December 5, 2024, and
the following five (5) bids were received for the Project:
Baldwin Avenue at Longden Avenue Traffic Signal Improvements and
Traffic Signal Fiber Optics Network Extensions Project
January 21, 2025
Page 3 of 4
NAME AMOUNT
PTM General Engineering Services Inc. $481,018
Crosstown Electrical & Data, Inc. $489,748
Select Electric $497,975
DBX, Inc. $659,650
Servitek Electric, Inc. $3,982,195
In reference to Article 21 of the ‘Instructions to Bidders’ section of the bid package, the
Crosstown Electrical & Data, Inc. bid is disqualified due to this firm submitting a sub-
proposal to PTM General Engineering Services Inc. and submitting a prime bid on the
same project. PTM General Engineering Services agreed to perform the work for the
provided bid amount without Crosstown Electrical & Data, Inc. as their subcontractor.
The low bidder, PTM General Engineering Services Inc., has the required licenses and is
fully qualified to perform the work. The contractor has not performed work in the City
recently, but references were contacted and the City received positive feedback. As a
result, it is recommended that the City Council approve, authorize, and direct the City
Manager to execute a contract with PTM General Engineering Services Inc. for the
Project. It is further recommended to authorize a payment of $168,435.70 to Temple City
for completion of the Baldwin Avenue and Live Oak intersection.
ENVIRONMENTAL ANALYSIS
This project is categorically exempt pursuant to the California Environmental Quality Act
("CEQA") under Section 15301 (Existing Facilities), Section 15302 (Replacement or
Reconstruction), and Section 15303 (New Construction or Conversion of Small
Structures), as the project involves the replacement of existing facilities, limited
installation of new small structures related to the traffic signal system, and reconstruction
of existing concrete curb ramps, with no expansion of use.
FISCAL IMPACT
Funding for the Project comes from a variety of sources. The traffic signal improvements
portion of the Project was budgeted in the Fiscal Year 2024-25 Capital Improvement
Program at $500,000, utilizing Prop C and Measure M funds. The curb ramp
improvements were budgeted in the Fiscal Year 2020-21 Capital Improvement Program
within the Baldwin Avenue Rehabilitation Improvement Project and will utilize a small
portion ($20,000) of Prop C funds. A total of $168,435.70 will be needed to reimburse
Temple City for construction costs of the traffic signal improvements at the City’s co-
owned intersection of Baldwin Avenue and Live Oak Avenue, near the southwest City
limit.
Baldwin Avenue at Longden Avenue Traffic Signal Improvements and
Traffic Signal Fiber Optics Network Extensions Project
January 21, 2025
Page 4 of 4
The fiber optic network extensions portion of the project was budgeted in FY 2020-21
Capital Improvement Program at $400,000, with Transportation Impact Fees for Citywide
traffic signal fiber optics network extensions. A remaining balance of $183,758.84 in this
project account is available to fund the network extensions included in this project.
The funding breakdown for the overall project is as follows:
PROJECT BUDGET FY FUND
Baldwin Avenue/Live Oak Avenue &
Baldwin Avenue/Longden Avenue
Traffic Signal Improvements
$500,000 2024-25 Prop C ($200,000)
and Measure M
($300,000)
Baldwin Avenue Rehabilitation
Improvement Project
$20,000 2020-21 Portion of Prop C
($1,000,000)
Traffic Signal Fiber Optics Network
Extensions
$183,758.84 2020-21 Transportation
Impact Fees
Total Funds Available $703,758.84
There are sufficient funds in the budget to cover the traffic signal improvements, concrete
curb ramp improvements, and fiber optic network extensions contract in the amount of
$481,018, including a 10% contingency, and the contribution for $168,435.70 to the City
of Temple City. Taken together, the total cost for this project will not exceed $697,555.50.
RECOMMENDATION
It is recommended that the City Council determine this project is exempt under the
California Environmental Quality Act; and approve, authorize, and direct the City Manager
to execute a contract with PTM General Engineering Services Inc. for the Baldwin Avenue
at Longden Avenue Traffic Signal Improvements and Traffic Signal Fiber Optics Network
Extensions Project in the amount of $481,018, plus a 10% contingency; and authorizing
a payment of $168,435.70 for the City’s portion of traffic signal improvements at the
intersection of Baldwin Avenue and Live Oak Avenue.
Attachment “A”: Temple City Staff Report related to Intersection Improvements at
Baldwin Avenue and Live Oak Avenue
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
DATE: May 21, 2024
TO: The Honorable City Council
FROM: Bryan Cook, City Manager
By: Ali Cayir, PE, City Engineer
Via: Okan Demirci, PE, Project Manager
Furkan Cetinkale, Associate Engineer
SUBJECT: AWARD OF PUBLIC WORKS CONTRACT TO ELECNOR BELCO
ELECTRIC, INC. FOR UPGRADING EXISTING TRAFFIC SIGNAL SYSTEM
AT THE INTERSECTION OF BALDVIN AVE AND LIVE OAK PROJECT (CIP
NO. P24-03)
RECOMMENDATION:
The City Council is requested to:
1.Award a Public Works Contract (Contract) to Elecnor Belco Electric, Inc. (Attachment
“A”) as the lowest responsible bidder in an amount of $433,740.00 for the Upgrading
Existing Traffic Signal System at the Intersection of Baldwin Ave and Live Oak Project,
CIP No. P24-03;
2.Authorize the City Manager to execute the Contract; and
3.Authorize 15% of the total contract amount as contingency allowance to be used if
necessary for unforeseen conditions at the City Manager’s discretion.
BACKGROUND:
1.The City of Temple City received a resident request to review the intersection of
Baldwin Avenue and W. Live Oak Avenue to determine if the intersection meets
warrants for the installation of some form of left turn phasing at the intersection.
The intersection of Baldwin Avenue and W. Live Oak Avenue is a signalized
intersection and is a shared intersection between the City of Temple City (67%) and
the City of Arcadia (33%).
2.On April 2, 2024, the City Council approved the Plans, Specifications, and Estimates
(Bid Package) and advertisement of Notice Inviting Bids (NIB) for the Project. The NIB
was published in the newspaper, on the City website, and in various trade publications.
AGENDA
ITEM 7.E.
Attachment "A"
City Council
May 21, 2024
Page 2 of 3
3. On the due date of May 9, 2024, three bids were received and opened publicly.
ANALYSIS:
On April 10, 2024 staff began advertising the Upgrading Existing Traffic Signal System at the
Intersection of Baldwin Ave and Live Oak project bid package in the newspaper, posted on
the City website, and in various trade publications. The following three (3) bids were received
by the City at the Bid Opening held on May 9, 2024. A copy of the bid tabulation is attached:
The following bids were received;
BID RANKING
Apparent Low Bidder 1 Apparent Low Bidder 2 Apparent Low Bidder 3
Elecnor Belco Electric,
Inc.
Crosstown Electrical &
Data, Inc. Servitek Electrical, Inc.
Total Bid Amount $433,740.00 $434,987.00 $621,422.00
Staff conducted a bid analysis including checking CA contractor licensing, Department of
Industrial Relations registration, state, and federal debarment list review for Elecnor Belco
Electric, Inc. The bid submitted by Elecnor Belco Electric, Inc. and the bid analysis completed
by staff are attached (Attachments "B" and "C").
The following is the breakdown of the construction phase budget:
Construction Budget $433,740.00
Budget allowance for construction management, inspections, and administration (services
provided under City Engineering Contract with Transtech) (10%) $43,374.00
Contingency Construction Phase Budget allocation if necessary for unforeseen conditions
(15%) $71,567.10
Total Construction Budget $548,681.10
California Environmental Quality Act (CEQA):
The proposed project is categorically exempt from the requirements of CEQA pursuant to 14
California Code of Regulations § 15301 as a Class 1 categorical exemption (Existing
Facilities).
CITY STRATEGIC GOALS:
This project will further City Strategic Goals of Public Health and Safety, Quality of Life, and
Sustainable Infrastructure.
City Council
May 21, 2024
Page 3 of 3
FISCAL IMPACT:
Funding for the project is included in FY 2023-24 Budget. City of Arcadia will pay 33% of the
final construction cost as their jurisdictional share.
ATTACHMENTS:
A.Contract to be Executed with Elecnor Belco Electric, Inc.
B.Low Bid Submitted by Elecnor Belco, Electric, Inc.
C.Bid Analysis
