Loading...
HomeMy WebLinkAboutItem 11i - Accept Arcadia Par 3 Netting Replacement ProjectAccept Arcadia Par 3 Netting Replacement Project January 21, 2025 Page 1 of 2 DATE: January 21, 2025 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Carmen Masud, Deputy Public Works Director SUBJECT: ACCEPT ALL WORK PERFORMED BY KYA SERVICES, LLC FOR THE INSTALLATION OF NEW NETTING AT ARCADIA PAR 3 AS COMPLETE CEQA: Exempt Recommendation: Approve SUMMARY On March 19, 2024, the City Council approved a contract with KYA Services, LLC for the installation of new netting at Arcadia Par 3, in the amount of $169,745.16. The terms and conditions of this project have been complied with, and the work has been performed to the satisfaction of the Project Manager for a total project cost of $169,745.16. It is recommended that the City Council accept all work performed by KYA Services, LLC for the installation of new netting at Arcadia Par 3 and authorize the final payment to be made in accordance with the contract documents. BACKGROUND The Arcadia Par 3 Golf Course opened in 1962, hosting an 18-hole course over 1,947 yards and sits on approximately 26 acres. Weather permitting, the golf course is open for business at least 12 hours per day, 360 days per year. Both the driving range and golf course are equipped with lighting for night play. The Public Works Services Department (“PWSD”) is responsible for ensuring that the Arcadia Par 3 Golf Course facility and grounds are properly maintained. The City of Arcadia has a management agreement with Touchstone Golf, LLC (“Touchstone”) for the management of the course. Over the years, the Par 3 Golf Course driving range has become very popular and is heavily utilized. The netting at the Arcadia Par 3 Golf Course driving range was previously replaced in early 2000. The netting was starting to deteriorate to the point that it continued to tear regularly. The City and Touchstone made numerous efforts to temporarily repair the netting using zip ties and/or hog rings, and budgeted funds for the purchase of netting panels to cover any large, ripped sections. By continuing to place panels of netting on the Par 3 driving range, the netting was subject to additional damage and ultimately created a safety issue. As such, it was imperative to complete a full netting replacement. Accept Arcadia Par 3 Netting Replacement Project January 21, 2025 Page 2 of 2 DISCUSSION On March 19, 2024, the City Council approved a contract with KYA Services, LLC for the installation of new netting at Arcadia Par 3. The work performed included replacing the old netting with a polyester netting, which has the best resistance to UV breakdown. The new netting also has a favorable rating for abrasion resistance. There were no change orders during the completion of the project. All the terms and conditions of this contract have been complied with and the work has been performed to the satisfaction of the Project Manager. KYA Services, LLC completed the work as defined in the project plans and specifications in an efficient and timely manner. ENVIRONMENTAL ANALYSIS This project was considered a Class 1 exemption as defined in Section 15301(d) “Existing Facilities” projects of the California Environmental Quality Act (“CEQA”), which exempts projects consisting of the repair and maintenance of existing public structures. FISCAL IMPACT Funds in the amount of $20,000 were budgeted in the FY 2023-24 Capital Improvement Plan for netting panels to replace damaged sections. However, since it was imperative to complete a full netting replacement, the total cost for new netting and installation of the netting was $169,745.16. In addition, a standard 10%, or 16,974.52 contingency was recommended to cover potential unforeseen costs or circumstances. A supplemental appropriation was requested from the Par 3 Fund; no General Fund monies were used for this Project. On March 19, 2024, the City Council approved a contract with KYA Services, LLC for the installation of new netting at Arcadia Par 3, in the amount of $169,745.16; the total cost of the project remains $169,745.16. RECOMMENDATION It is recommended that the City Council determine this project is a Class 1 exemption under the California Environmental Quality Act (“CEQA”); and accept all work performed by KYA Services, LLC for the installation of new netting at Arcadia Par 3 as complete; and authorize the final payment to be made in accordance with the contract documents.