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HomeMy WebLinkAboutItem 1a: Minutes - October 20, 2009CITY COUNCIL /REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, OCTOBER 20, 2009 CALL TO ORDER Mayor Wuo called the meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Amundson, Chandler, Harbicht, Kovacic and Wuo ABSENT: None 51:0146 STUDY SESSION /CLOSED SESSION PUBLIC COMMENTS (5 minutes per person) None STUDY SESSION a. Provide update regarding the Iconic Freeway Structure Artwork Program. Philip Wray, Deputy Director of Development Services presented an overview on the design process for the Gold Line Railroad Bridge that will cross over a portion of the 210 freeway. He noted that the Gold Line Construction Authority received fifteen proposals and narrowed it down to six, a committee comprised of one representative from nine (9) cities in the San Gabriel Valley and a representative from the Cal Trans reviewed the proposals and selected an artist based on qualifications and background. A meeting is scheduled for the end of November or early December for committee to review the images and rendering submitted by the artist. Mr. Wray noted that the goal of the Gold Line Construction Authority is to incorporate the historic elements and environmental features of the San Gabriel Valley and create an iconic artwork representing a gateway into the San Gabriel Valley. He also noted that a bridge view will be hidden since there is no place in the City of Arcadia that has actual view of the bridge. Also, the City Council determined that they would not take a position on the artwork until the process is further along. b. Report, discussion and direction regarding the striping concept for Santa Anita north of Foothill Boulevard. Philip Wray, Deputy Director of Development Services reported that staff is preparing to proceed with the rehabilitation of the pavement on Santa Anita Avenue from Foothill Boulevard to the north city limits; that the project is funded by American Recovery and Reinvestment Act (ARRA) funds; and the City has received State and Federal approval to proceed. He explained that the area does not have any striping to delineate travel lanes and creates confusion to drivers on how many and where the travel lanes actually are and will provide clear delineation for drivers. Mr. Wray noted that the traffic engineering services of Willdan Associates performed a study of the roadway characteristics including peak hour traffic counts and concluded that there was not enough traffic to warrant two lanes in either direction on northern portion of Santa Anita Avenue. He further added that staff feels Santa Anita Avenue is an important route for bicycles and recommends adding a bicycle lane between the parking lane and travel lane. The City Council directed staff to proceed with the striping of both sides of Santa Anita Avenue north of Foothill Boulevard to the north city limits for one lane of travel and adding a bicycle lane between the parking lane and traffic lane. 1 10 -20 -2009 51:0147 c. Report, discussion and direction regarding the City's participation of the State's Proposition 1A Securitization Bond Program. Shannon Huang, Financial Services Director /City Treasurer presented a power point presentation and explained the State's Proposition 1A Securitization Bond Program as part of the 2009 -10 budget; she noted that the State will borrow 8% of the City's apportioned property tax revenue which is approximately $1,242,012 and will be required to repay those obligations plus 2% interest by June 30, 2013. She further noted three options that are available to the City: (1) to participate in the Securitization Program; (2) choose not to participate in the Securitization Program; and (3) sell receivable to another Local Agency. Following discussion, the City Council unanimously agreed with Option 1, which is to participate in the Securitization Program and receive half the suspended amount on January 15, 2010 and the remaining half on May 2, 2010 and directed staff to prepare the appropriate resolution for City Council consideration and adoption at its regular meeting of November 3, 2009. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel regarding potential litigation one (1) case. b. Pursuant to Government Code Section 54956(a) to confer with legal counsel regarding the case of Santa Anita Associates, LLC v. City of Arcadia; City Council of the City of Arcadia; real parties in interest: Westfield, LLC; Westfield Corporation, Inc.; Santa Anita Shoppingtown LP; Santa Anita Fashion Park LP. (Los Angeles Superior Court Central District Case No. BS122267) RECONVENE CITY COUNCIL /REDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Wuo called the regular meeting to order in the Council Chamber at 7:00 p.m. INVOCATION Reverend Julie Bryant, Arcadia Episcopal Church of the Transfiguration PLEDGE OF ALLEGIANCE Pat Malloy, Assistant City Manager /Public Works Director ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Amundson, Chandler, Harbicht, Kovacic and Wuo ABSENT: None REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON STUDY SESSION /CLOSED SESSION ITEMS City Attorney Steve Deitsch reported that the City Council and Redevelopment Agency Board met in a Study Session to consider the three items listed on the posted agenda (a) an update report was presented for informational purposes only regarding the Iconic Freeway Structure Artwork Program pertaining to a proposed rail bridge crossing over the 210 Freeway (b) a report regarding the striping of Santa Anita Avenue north of Foothill Boulevard which the City Council directed staff to proceed with striping of both sides of the street for one lane of travel and adding 10 -20 -2009 2 None PRESENTATIONS a. State of the State address by Assembly Member Anthony Portantino. b. Presentation of Proclamation in honor of National Friends of Libraries Week. PUBLIC COMMENTS REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK 3 51:0148 a bicycle lane between the parking lane and traffic lane; and (c) a report on the City's participation of the State's Proposition 1A Securitization Bond Program which the City Council unanimously agreed to participate and directed staff to prepare related resolutions for City Council consideration at its November 3, 2009 meeting. Mr. Deitsch further reported that the City Council and Redevelopment Agency met in a Closed Session to consider the two (2) items listed on the posted agenda, no reportable action was taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Mayor Pro Tem /Agency Vice Chair Amundson, seconded by Council /Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. Tess Crabtree, PTA President of Foothills Middle School appeared and reported on various programs, achievements and activities occurring at Foothills Middle School and noted that the past three Rose Queens attended Foothills Middle School. Council Member Chandler noted that he felt Proposition 1A and the fact that the State will borrow property tax revenue from cities is the most comfortable decision for the State to make, that it is a short term fix and will delay dealing with the fact that the State spend more money than it takes in for another three (3) years. Council Member Harbicht also noted that the newly named Rose Queen is the third Rose Queen who attended Foothills Middle School. Council Member Kovacic announced that his daughter received the "Teacher of the Year" award in San Diego County and congratulated all teachers for doing a very difficult job; he thanked the City Council and City Manager for making the Council Chambers available for the Arcadia High School Constitution Team every Monday. Mayor Pro Tem Amundson announced if anyone is interested in getting information on the Santa Anita Avenue stripping and bike lane project to contact Mr. Phil Wray, Deputy Director of Development Services; that he attended the Methodist Hospital Crystal Ball honoring Mr. James Helms who has done so much for the community; he encouraged everyone to visit the City's website and get information or submit a compliment or a complaint about City services; and 10 -20 -2009 City Clerk Barrows had nothing to report. 1. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. Approve the Meeting Minutes of October 6, 2009. Recommended Action: Approve CITY COUNCIL ITEMS: b. Approve the Meeting Minutes of October 6, 2009. Recommended Action: Approve AYES: Council /Agency Member Harbicht, Kovacic, Amundson, Chandler, and Wuo NOES: None ABSENT: None 4 51:0149 noted that it is important for everyone to be a code enforcement officer in order to keep the city great. Mayor Wuo announced that the Arcadia Schools will be celebrating Red Ribbon Week next week and feels it is a great program and it encourages kids to be drug free; he asked that everyone support the Arcadia High School football team by attending the Homecoming game on Friday; and he urged residents who walk or ride a bike in the evening hours to wear reflective clothing for safety purposes. c. Accept all work performed by MNR Construction, Inc. for the 2008 -09 Water Main Replacement Project as complete and authorize the final payment to be made in accordance with the contract documents. Recommended Action: Approve d. Approve a Grant of Easement to Southern California Edison at the Longlev Well Facility 2401 El Monte Avenue. Recommended Action: Approve e. Approve classification specifications for Recreation Supervisor, Senior Citizens Supervisor, Youth Services Supervisor, Locker Room Attendant (part- time), Camp Manager (part- time), Activity Leader I II (part- time), Storekeeper /Buyer, Police Officer /Police Office (lateral), Dispatcher I II, Police Cadet (part-time) and classification specifications and compensation level for Fire Prevention Aide. Recommended Action: Approve f. Award a one (1) year purchase order contract extension to Delta Distributing Inc. for the purchase of janitorial supplies for various city facilities in the amount of $100,000. Recommended Action: Approve It was moved by Council /Agency Member Harbicht, and seconded by Council /Agency Member Kovacic and carried on roll call vote to approve Consent Calendar items 1.a through 1.f. 10 -20 -2009 2. CITY MANAGER /EXECUTIVE DIRECTOR a. Approve an appropriation in the amount of $100.000 from Redevelopment Agency funds for the payment of administrative related costs regarding the Fire Station #105 Project. (Continued from the meeting of September 15, 2009) Recommended Action: Approve Don Penman, City Manager /Executive Director reported that the City has occupied but has not accepted the Fire Station 105 construction project yet because there are still some outstanding issues with the contractor; that the City still holds over $370,000 in retention money to cover costs the City incurred as a result of the project being completed several months behind schedule; he explained that there are expenses the City must pay to cover administrative expenses incurred to date including project coordination of approximately $18,000, legal services and possible other expenses pertaining to the closeout of the project and resolution of existing disputes; he noted that at the projects inception several years ago, the Redevelopment Agency Board made findings that the Fire Station 105 project would benefit the Downtown Redevelopment Project Area and appropriated funds for administrative costs. He recommended that the Agency Board appropriate $100,000 from the Unrestricted Reserve balance to pay for expenses incurred for project closeout and dispute resolution services; and noted that staff anticipated that the $100,000 would be adequate. It was moved by Council /Agency Member Chandler, seconded by Vice Mayor /Agency Vice Chair Amundson and carried on roll call vote to approve an appropriation of $100,000 from the Unrestricted Reserve balance and authorize the Executive Director to pay for expenses incurred for project closeout and dispute resolution services relating to the Fire Station #105 Project. AYES: Council /Agency Member Chandler, Amundson, Harbicht, Kovacic, and Wuo NOES: None ABSENT: None 5 51:0150 c. Adopt Resolutions relating to the formation of the Kaitivn Place Landscaping and Lighting District. Resolution No. 6697 initiating proceedings for the formation of the Kaitivn Place Landscaping and Lighting District; and the levy and collection of annual assessments related thereto commencing with Fiscal Year 2010/2011. Recommended Action: Adopt Resolution No. 6698 declaring its intention to form the Kaitivn Place Lighting and Landscaping District; and its intention to conduct a property owner protest ballot proceeding on the matter of the new assessments related thereto commencing with Fiscal Year 2010/2011. Recommended Action: Adopt Maria Taylor, Public Works Services, Senior Management Analyst reported that staff is working on the formation of Kaitlyn Place Landscaping and Lighting District for a five (5) lot subdivision project on Eighth Avenue; that the purpose of the assessment is to ensure recovery of on -going operation and maintenance costs from street lighting and landscape maintenance from its property owners; she noted that the proposed assessment district is separate from the anticipated citywide lighting assessment district. She stated that in order to establish the Kaitlyn Place Landscaping and Lighting District via the Landscaping and Lighting Act of 1972 the City Council must adopt certain resolutions and approve an Engineer's Report in order to initiate the formation of the district and to proceed with the balloting process which includes 45 days notice 10 -20 -2009 prior to the December 15th public hearing. She further stated that unlike the citywide assessment district, the proposed Kaitlyn Place Landscaping and Lighting Assessment District would only require one (1) vote for the district to pass since the property has only one (1) owner, who is the developer. Mrs. Taylor explained the proposed annual total budget assessment for the district is $3,427.65 which is based on the ongoing landscaping and lighting maintenance and operation cost that are determined to be of special benefit to the five -lot residential subdivision development project on Eight Avenue; and advised that upon successful establishment of Kaitlyn Place Landscaping and Lighting District, the Landscaping and Lighting Act of 1972 would allow the City to collect a special benefit assessment through the property owners' annual property tax bill. She added that the proposed assessment includes a 3% inflationary adjustment rate, only as necessary, which would be added to each fiscal year thereafter to account for reasonable increases in water, electricity, and landscaping that are associated with the ongoing maintenance and operations of the proposed District. It was moved by Council /Agency Member Harbicht, seconded by Council /Agency Member Chandler and carried on roll call vote to adopt Resolution No. 6697 initiating the proceedings for the formation of Kaitlyn Place Landscaping and Lighting District; and the levy and collection of annual assessments related thereto commencing with Fiscal Year 2010/2011; and adopt Resolution No. 6698 declaring its intention to form Kaitlyn Place Landscaping and Lighting District; and its intention to conduct a property owner protest ballot proceeding on the matter of the new assessments related thereto commencing with Fiscal Year 2010/2011. AYES: Council /Agency Member Harbicht, Chandler, Amundson, Kovacic and Wuo NOES: None ABSENT: None ADJOURNMENT The City Council /Redevelopment Agency meeting adjourned at 8:20 p.m. in memory of John Poretta and Raymond Casey to Tuesday, November 3, 2009, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. By: 6 James H. Barrows, City Clerk 11 ,61 (L. ''`l 51:0151 Lisa Mussenden Chief Deputy City Clerk/Records Manager 10 -20 -2009