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HomeMy WebLinkAboutItem 10c - ALPR Camera System Subscription Renewal DATE: February 18, 2025 TO: Honorable Mayor and City Council FROM: Roy Nakamura, Chief of Police By: Amber Abeyta, Management Analyst SUBJECT: PURCHASE ORDER WITH FLOCK SAFETY FOR RENEWAL OF THE AUTOMATED LICENSE PLATE READER (“ALPR”) CAMERA SUBSCRIPTION (“PHASE 2”) FOR FISCAL YEAR 2024-25 IN AN AMOUNT NOT TO EXCEED $69,000 CEQA: Not a Project Recommendation: Approve SUMMARY The Arcadia Police Department utilizes a subscription-based system for Automated License Plate Reader ("ALPR") cameras. This subscription service, procured from Flock Safety, is renewed on an annual basis. A subscription-based system is the preferred model due to the ability to streamline maintenance, upgrades, and equipment, further enhancing the effectiveness of the cameras. Given the Department's satisfaction with this system, it is recommended that the City Council approve a Purchase Order with Flock Safety for the renewal of the ALPR camera subscription (“Phase 2”) for Fiscal Year 2024- 25, in an amount not to exceed $69,000. BACKGROUND In 2008, the Police Department implemented an ALPR system to combat criminal activity, enhance productivity, and improve officer safety. The ALPR system automatically captures license plates from passing vehicles as well as vehicles parked on a street or in a parking lot. Once the license plate is processed, the officer operating the ALPR (or the Department’s Dispatch Center) is immediately notified whenever a license plate that is associated with the following criteria is identified: stolen vehicle, identification of vehicles connected to wanted felons, Amber Alerts, or any other public safety criteria determined by the Department. In Arcadia, ALPR camera systems are located in fixed locations throughout the City. The ALPR system retains license plate data and vehicle photographs for a period of 30 days, ALPR Camera System Subscription Renewal – Phase 2 February 18, 2025 Page 2 of 3 which allows investigators time to review this data and locate vehicles associated with criminal activity in the City. Once potential vehicles are connected to a crime, investigators input license plate information that triggers an alert to all officers, providing a digital photo of the vehicle and pinpoint mapping of its current or previous location. The ALPR system captures more vehicle data than any single officer could produce on their own. The ALPR system has resulted in numerous recoveries of stolen vehicles and provides timely alerts of criminally wanted vehicles entering the City, leading to arrests. In 2021, with the City Council’s approval, the Department replaced the original ALPR camera system due to age-based malfunctions, transitioning from a purchase/ownership option to a subscription-based platform. A total of 20 cameras were acquired (“Phase 1”). In 2023, the City Council approved the expansion of the ALPR camera system (“Phase 2”), which included an additional 23 cameras. This brought the total number of Flock Safety ALPR cameras in Arcadia to 43 (Attachment “A”). DISCUSSION The Flock ALPR camera system is a subscription-based platform that offers a range of features. For instance, the cameras are covered by an extended warranty program and service plan. In addition, the consultant is responsible for monitoring the cameras to ensure they are always performing to optimal standards. More importantly, Flock’s all- inclusive price per camera includes hardware, software, SIM card and data plan, warranty maintenance, monitoring, and software upgrades. Some additional benefits of the Flock Safety ALPR camera system include: • Solar generated power, eliminating the need for the City to run connections to traffic signal poles for power; • Detecting vehicles with no plates, temporary plates, dirty/covered plates, and accurate state detection; • Effectively processing the newer black Legacy plates issued by the State that lack illuminating features; • Covering two traffic lanes (former cameras covered one lane), which increases coverage at the City’s intersections; • Data hosted on a cloud-based Criminal Justice Information System (“CJIS”) system, eliminating the need for costly in-house servers; and • Allowing the Department to share intelligence with neighboring agencies in the county and law enforcement agencies nationwide. This Purchase Order in the amount of $69,000 ($3,000/camera) represents the second year that the subscription will be renewed for Phase 2. This increase in surveillance infrastructure represents a significant investment in enhancing public safety and security within the community. Furthermore, the installation of additional ALPR cameras has enhanced coverage throughout the City, further supporting efforts to combat and prevent ALPR Camera System Subscription Renewal – Phase 2 February 18, 2025 Page 3 of 3 crime while promoting the safety of both the public and officers. Based on the Police Department’s excellent experience with the Flock Safety service model, it is recommended that the subscription be renewed for another year. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment. FISCAL IMPACT Sufficient funds in the amount of $69,000 have been allocated in the Fiscal Year 2024-25 General Fund Operating Budget for the annual subscription cost. RECOMMENDATION It is recommended that the City Council determine this action is not a project under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with Flock Safety for the renewal of the Automated License Plate Reader (“ALPR”) camera subscription (“Phase 2”) for Fiscal Year 2024-25, in an amount not to exceed $69,000. Attachment “A”: Map of 43 ALPR Camera Locations ALPR Camera - Intersection Locations Camera No.Street/Intersection Name Camera No.Street/Intersection Name Camera No.Street/Intersection Name Camera No.Street/Intersection Name 1 S/B Baldwin @ Arboretum Way 12 N/B Santa Anita @ Live Oak 23 W/B Foothill @ Baldwin 34 N/B Golden West @ Naomi 2 N/B Santa Anita @ Foothill 13 E/B Las Tunas @ Baldwin 24 N/B Sunset @ Duarte 35 N/B Santa Anita @ 210 3 S/B Santa Anita @ Colorado 14 N/B Baldwin @ Las Tunas 25 E/B Longden @ El Sereno 36 N/B Holly @ Las Tunas 4 W/B Foothill @ 5th 15 E/B Camino Real @ Baldwin 26 W/B Longden @ 8th 37 S/B Santa Anita @ 210 5 W/B Colorado @ 5th 16 E/B Duarte @ Golden West 27 E/B Naomi @ Golden West 38 E/B Live Oak @ Santa Anita 6 W/B Huntington @ 5th 17 E/B Huntington @ Michillinda (NCL)28 N/B 2nd @ Live Oak 39 N/B Baldwin @ Arbolada 7 W/B Duarte @ 5th 18 E/B Huntington @ Michillinda (SCL) 29 W/B Santa Clara @ 5th 40 E/B Foothill @ Baldwin 8 W/B Camino Real @ Mayflower 19 E/B Colorado @ Michillinda 30 N/B Colorado Extension @ S/B Baldwin 41 E/B Sunset @ Michillinda 9 W/B Live Oak @ 6th 20 E/B Foothill @ Michillinda 31 N/B 6th @ Live Oak 42 S/B Baldwin @ Camino Real 10 E/B Clark @ Peck 21 N/B El Monte @ Las Tunas 32 W/B Live Oak @ Las Tunas 43 N/B Baldwin @ Camino Real 11 E/B Goldring @ Peck 22 E/B Hampton @ Michillinda 33 W/B Las Tunas @ Live Oak 1 4 5 7 8 10 1213 43 17 20 21 22 24 25 26 28 29 30 36 39 40 41 $WWDFKPHQW$