HomeMy WebLinkAboutItem 1e: Contract to Undercar Plus for Automotive Repair PartsDATE: November 3, 2009
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager /Public Works Services Director
Y
Prepared b Dave McVey, General Services Superintendent
p Y
SUBJECT: AWARD A PURCHASE ORDER CONTRACT TO UNDERCAR PLUS
FOR THE PURCHASE OF AUTOMOBILE REPAIR PARTS FOR CITY
VEHICLES IN THE AMOUNT OF $29,778
Recommendation: Approve
SUMMARY
Public Works Services conducted a formal bidding process to award a purchase order
contract for the purchase of automobile repair parts for City vehicles. However, on
October 6, 2009, the City Council rejected all bids due to a printing error causing certain
omissions in each bid submitted and directed staff to re -bid the contract.
City staff conducted another formal bid to solicit a new contractor to provide automotive
repair parts services. As a result, staff recommends that the City Council award a
purchase order contract to Undercar Plus for the purchase of automobile repair parts for
City vehicles in the amount of $29,778.
DISCUSSION
The Public Works Services Fleet Section is responsible for the maintenance of all City
vehicles and the purchase of parts and accessories. As part of the City's ongoing
vehicle maintenance program, the Public Works Services Department purchases
automotive parts, accessories, emergency lighting, and brake services for safety and
non safety equipment. To minimize unnecessary vehicle down time, it is necessary to
order items from local part suppliers who are able to provide needed parts in a very
short time frame.
On October 6, 2009, the City Council rejected all bids for the purchase of automotive
repair parts for City vehicles due to a printing error causing certain omissions in each
bid submitted and directed staff to re -bid the contract. City staff conducted another
formal bid to solicit a new contractor.
Page 1 of 2
STAFF REPORT
Public Works Services Department
Mayor and City Council
November 3, 2009
Notice inviting bids was published in the adjudicated paper and bid packages were
distributed to four (4) area contractors. The City Clerk publicly opened two (2) sealed
bids on October 20, 2009 with the following results:
Bidder
Undercar Plus
Ernie's Auto Parts
Dick's Auto Supply
South Western Auto Parts
Staff has reviewed the bid documents for content and investigated the vendors'
background and competency and concluded that Undercar Plus is the lowest
responsible bidder. Therefore, staff recommends that the City Council award a
purchase order contract to Undercar Plus in the amount of $29,778 for the purchase of
automobile repair parts for City vehicles.
FISCAL IMPACT
Sufficient funds are budgeted in the 2009 -10 Operating Budget for the purchase of
automobile repair parts and accessories for City vehicles.
RECOMMENDATION
1. Award a contract to Undercar Plus in the amount of $29,778 for the
purchase or automobile repair parts for City vehicles.
2. Waive any informality in the bid or bidding process.
3. Authorize the City Manager to execute a contract in a form approved by the
City Attorney.
PM:DM
Location Amount
Pasadena, CA
Monrovia, CA
Azusa, CA
Covina, CA
Page 2 of 2
$29,777.74
$32,693.26
No response
No response
Approved by:na-epT
Donald Penman, City Manager