HomeMy WebLinkAboutItem 1g: Contract with B & P Painting for Painting and Wood Refinishing ServicesSUMMARY
DISCUSSION
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STAFF REPORT
Public Works Services Department
DATE: November 3, 2009
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager /Public Works Services Directo
Prepared by: Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR
CONTRACT EXTENSION WITH B &P PAINTING FOR PAINTING AND
WOOD REFINISHING SERVICES AT VARIOUS CITY FACILITIES IN
THE AMOUNT TO $40,455
Recommendation: Approve
On October 1, 2002, the City Council approved a one (1) year contract Agreement with
optional contract extensions to B &P Painting Inc. for painting and wood refinishing
services at various City facilities. B &P is reaching the end of their sixth contract
extension and has submitted a written offer to extend the existing contract for an
additional year with no increase in pricing. The existing agreement also includes a
seven percent (7 reduction or $3,055 from its original contract cost as part of the
City's mid -year budget reductions.
Based on the excellent service provided by B &P Painting during the previous years,
staff recommends that the City Council award a one (1) year contract extension in the
amount of $40,455 to B &P Painting for painting, wood refinishing and extraordinary
maintenance of various City facilities. This will be the last extension for this contract.
Formal bids will be solicited next year for this contract work.
The Public Works Services Department is responsible for the maintenance of all City
facilities. Monthly painting and preventative maintenance programs have been
implemented at the Library, City Hall, Community Center, Fire Stations and Public
Works Services Yard. New construction, remodeling and custom design projects are
funded through the Capital Improvement Programs and the Operation and Maintenance
Budgets. During the last year, 10 painting projects were completed. Staff anticipates a
similar level of painting services for the next fiscal year. The contract also provides for
Mayor and City Council
November 3, 2009
extraordinary maintenance, on a time and materials basis, whenever painting services
are required. Services may include refinishing of wood floors, cabinets, molding and
exterior power washing of facilities.
B P Painting is the current contractor with the City for this work and has provided
excellent and affordable service. During mid -year budget cuts, they were also
amenable to reducing their contract by seven percent (7 or $3,055 from the initial
contract cost. This will be the last contract extension for this contract. Public Works
Services will go out to bid for preventative and maintenance service of painting and
wood refinishing for all City facilities next year in order to ensure that the City is
receiving the lowest cost possible for these services.
Based on their excellent service in the previous years, staff is recommending that the
City Council approve a seventh contract extension in the amount of $40,455 to B &P
Painting for painting, wood refinishing and extraordinary maintenance of various City
facilities.
FISCAL IMPACT
Sufficient funds have been budgeted in the 2009 -10 Capital Improvement Plan Budget
and Operation and Maintenance Budgets for this contract.
RECOMMENDATION
PM:TT:DM
1. Award a one (1) year contract extension to B &P Painting for painting
and wood refinishing services at various City Facilities in the amount
of $40,455.
2. Authorize the City Manager and City Clerk to execute a contract
extension in a form approved by the City Attorney.
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Approved by: I- Drr-
Donald Penman, City Manager