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HomeMy WebLinkAboutItem 1i: Resolution 6699 Program Supplement No. 011-N for Street Rehab of DuarteSTAFF REPORT Development Services Department DATE: November 3, 2009 TO: Mayor and City Council FROM: Jason Kruckeberg, Development Services Directory -V Philip A. Wray, Deputy Director of Development Services /City Enginedpf Prepared by: Tim Kelleher, Assistant Engineer SUBJECT: RESOLUTION 6699 APPROVING PROGRAM SUPPLEMENT AGREEMENT No. 011 -N ADMINISTERING AGENCY -STATE AGREEMENT NO. 07-5131R TO ENCUMBER FEDERAL AID FUNDS FOR THE STREET REHABILITATION OF DUARTE ROAD BETWEEN EL MONTE AVENUE AND SANTA ANITA AVENUE Recommendation: Adopt SUMMARY On February 17, 2009, the President signed into law the American Recovery and Reinvestment Act of 2009 (ARRA), a portion of which will fund infrastructure improvement projects throughout the nation. The City of Arcadia will likely receive approximately $2 million for road improvement projects. Three applications for the funding have been submitted by the City, and this is the third project approved. As a part of the approval, Council is to authorize a City employee to execute various agreements with the California Department of Transportation (Caltrans). Approval of this resolution will authorize the City Manager to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements, and any amendments thereto with Caltrans. DISCUSSION On February 17, 2009, the President signed into law the American Recovery and Reinvestment Act of 2009 (ARRA). The ARRA provides $27.5 billion in supplemental funding to Federal Highway Administration (FHWA) projects to be apportioned to the states after certain takedowns. California's share is estimated to be $2.57 billion. The City of Arcadia's share is approximately $2 million. Staff Report Adopt Resolution No. 6699 November 3, 2009 Page 2 City personnel have submitted applications for three road improvement projects to the California Department of Transportation (Caltrans). The first project approved by Caltrans and FHWA was the Road Rehabilitation of Santa Anita Avenue from Longden Avenue to Live Oak Avenue. The next approval was for the Road Rehabilitation of Santa Anita Avenue from Grandview Avenue to Foothill Boulevard. This is the third project approved by Caltrans and FHWA. Funds in the amount of $300,000 have been approved for reimbursement for this project. This section of roadway has been rated as poor by the City's Pavement Management Program and was scheduled for rehabilitation within a few years. The work will consist of pavement repairs and rubberized asphalt concrete overlay. As a part of the process the City Council is to authorize, through the method of a formal resolution, a city representative to execute various agreements with Caltrans. Approval of this resolution will authorize the City Manager to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements, and any amendments thereto with Caltrans. FISCAL IMPACT A total of $400,000 was budgeted for this project in the fiscal year 2009/10 Capital Improvement Program budget. The federal portion is $300,000. Although there is no matching fund requirement for the ARRA program, the City added $100,000 in Proposition C funds to the project budget to maximize the expenditure of the federal funds and to cover any costs that may exceed the federal portion. State approval of the Program Supplemental Agreement No. 011 -N allows reimbursement to the City of up to $300,000. RECOMMENDATION That the City Council adopt Resolution 6699 approving Program Supplemental Agreement No. 010 -N to Encumber Federal Aid Funds for the Street Rehabilitation Project of Duarte Road between El Monte Avenue and Santa Anita Avenue and authorize the City Manager and the City Clerk to execute this agreement. Approved by: JK:PAW:TK:pa 3)C i1 QAQ_._�c4wrro.,— Donald Penman, City Manager THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Supplement Agreement No. 011 -N Program of Local Agency Federal Aid System Projects, to encumber Federal Aid funds for the Street Rehabilitation of Duarte Road between El Monte Avenue and Santa Anita Avenue Project, is hereby approved and the Mayor and City Clerk are authorized and directed to sign such Supplement Agreement. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. ATTEST: City Clerk Passed, approved and adopted this APPROVED AS TO FORM: Stephen Deitsch City Attorney RESOLUTION NO. 6699 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING PROGRAM SUPPLEMENT AGREEMENT No. 011 -N TO ENCUMBER FEDERAL AID FUNDS FOR THE STREET REHABILITATION OF DUARTE ROAD BETWEEN EL MONTE AVENUE AND SANTA ANITA AVENUE PROJECT day of ,2009. Mayor of the City of Arcadia