HomeMy WebLinkAboutLB Agenda: 02/20/2025CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, February 20, 2025 4:30 p.m.
Location: Library Conference Room, 20 W. Duarte Road, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话
：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Connie Liao, Chair
Hsiuchen Chen, Chair Pro-Tempore
Miriam Carter, Trustee
Pardha Akalamkam, Trustee
Barbara Delphy, Trustee
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
Director’s Update
Monthly Statistical Report: January 2025
Monthly Report Narrative: January 2025
Financial Report: January 2025
Staff Report: Donation for purchase of Library books
Staff Update
Serving with a Purpose 2025: United in Purpose: Cultivating Belonging, Trust, and a
Shared Vision May 15, 2025
Gilb Museum of Arcadia Heritage
Calendar of activities for Adult and Teen Services: March 2025
Calendar of activities for Children Services: March 2025
Flyers/articles/attachments
2025 Bookmark Contest
Arcadia Goes Green
Blind Date with a Book
Bookmarked
2024 Taxes
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
Approve the Regular Meeting Minutes of January 16, 2025
Recommended action: Approve
Approve the Regular Meeting Minutes of June 20, 2024
Recommended action: Approve
ADJOURNMENT
The Library Board will adjourn this meeting to March 20, 2025 at 4:30 p.m. in the Conference Room
of the Library, 20 W. Duarte Road, Arcadia.
January Fiscal Year to Date January January Average
2025 2024-2025 2023-2024 2024 2023 2023-2025
ACCOUNT SERVICES
Gate count 30,049 218,168 200,133 27,646 22,332 26,676
Circulation 44,443 299,692 283,863 37,839 39,959 40,747
Adult 9,204 64,098 64,122 9,512 9,665 9,460
Teen 1,856 13,211 11,136 1,611 1,611 1,693
Juvenile 25,702 186,754 188,819 26,716 24,584 25,667
Digital Collection 7,681 48,717 36,981 6,376 4,099 6,052
In-House Use Check-ins 12,053 84,285 88,892 10,496 5,782 9,444
Self-Check 20,419 152,909 140,894 21,185 17,225 19,610
Registrations 381 2,650 2,434 327 271 326
Overdues 199 1,352 1,024 145 108 151
Holds/Reserves 2,049 15,123 16,234 2,286 1,900 2,078
TECHNICAL SERVICES
Materials cataloged 849 5,662 3,347 904 792 848
Materials discarded 2,984 7,380 1,648 653 2,779 2,139
Interlibrary loan (ILL) 31 345 152 35 28 31
Bindery 0 146 0 0 32 11
Serials Processed 386 2,996 2,103 383 423 397
ADULT SERVICES
Reference questions 2,012 15,876 14,887 2,989 2,564 2,522
Total Reference 1,184 9,463 8,209 1,627 1,480 1,430
Total Other 828 8,626 6,685 1,274 1,084 1,062
Adult Programs 8 59 21 9 8 8
Participants 113 915 714 133 187 144
Teen Programs 15 76 25 1 9 8
Participants 448 3,756 786 68 339 285
Teen Zone 13 66 35 11 0 8
Participants 428 3,413 1,378 304 0 244
24/7 Reference email 145 556 281 88 35 89
CHILDREN'S SERVICES
Reference questions 2,012 16,712 14,357 2,419 1,399 1,943
Total Reference 1,184 10,192 8,144 1,482 1,039 1,235
Total Other 828 6,520 6,213 937 360 708
School Age Programs 5 53 55 12 8 8
Participants 158 2,160 2,140 136 125 140
Storytime/Class Visits/Scouts 11 80 57 16 10 12
Participants 374 3,954 3,059 727 365 489
STATISTICS
Volunteer Hours 583 5,187 4,278 721 587 630
Website Visits 5,299 28,935 37,632 9,492 6,467 7,086
Other Service Point Questions 1,542 8,720 2,435 1,356 910 1,269
3 16 10 3 3
Participants 61 291 173 25 43
REVENUES
Fines & Fees 2,853.79$ 18,460.33$ 11,441.82$ 3,237.90$ 2,693.17$ 2,928.29$
Auditorium 950.00$ 3,250.00$ 3,525.00$ -$ -$ 316.67$
Lost books 466.66$ 3,863.42$ 2,237.45$ 551.07$ 200.76$ 406.16$
Gifts & grants -$ 8,529.23$ 33,179.15$ 1,000.00$ -$ 333.33$
Passport Services 6,425.00$ 31,470.00$ 22,640.00$ 7,705.00$ 3,935.00$ 6,021.67$
Total 10,695.45$ 65,572.98$ 73,023.42$ 12,493.97$ 6,828.93$ 10,006.12$
Program & Collection
Development
Administration
English Conversation Class
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2024-2025
January
Information & Materials
Management
ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – JANUARY 2025
HIGHLIGHTS
January was a fast-paced month with external and internal happenings. The windstorm and
wildfires brought mandatory evacuations and lack of electricity for Arcadia residents as well as
surrounding communities. On January 8, more than 450 patrons came into the building to use
WiFi and public computers, to charge devices, and to keep informed. In addition, staff busily
fielded phone calls as the Los Angeles County libraries were closed on January 10 for a Day of
Mourning for former President Jimmy Carter. The Library’s generator was a valuable resource as
it powered the Library through the windstorm and served the community at large. The Library
posted wildfire updates and made copies available to those in need. Congressperson Judy Chu
incorrectly announced that Arcadia Public Library would serve as a FEMA site. Library staff quickly
responded by posting notices on the building’s entrance, redirecting patrons to the Live Oak
Library for FEMA services.
Internally, the City moved to an Amazon Business Prime account. Staff are learning processes for
the new account and creating internal procedures for the Library and Museum. Staff have also
learned how the City’s new Oracle enterprise software and cloud computing works, specifically
the modules for purchase orders and daily transactions. These new systems have required
Library staff to survey processes and determine how best to implement these two new citywide
modules within the daily workflows of the Library.
Federal and State income tax forms are now available in the Library. There are also tax assistance
flyers which lists resources where one can obtain additional tax forms and schedules as well as
tax assistance.
Passport Services submitted the required certificates and documents to the Department of State
for the facility’s annual certification. Failure to provide these documents would result in the
Library’s suspension from the Passport Application Acceptance program, preventing the Library
from processing passport applications.
PROGRAMMING
January Activity
Visitors: 30,049
Holds Processed: 2,049
Physical Items Checked Out: 25,702
eBooks/Audiobooks/Magazines Downloaded/Streaming: 7,681
Programs/Attendance: 55 | 1,582
Passports Issued/Photos Issued/Questions Answered: 141 | 97 | 221
The Friends of the Library hosted a Classical Kaleidoscope Concert in which violinist Paul Stein,
pianist Stephanie Lan, and celloist David Mergen performed Dvorak’s Joy and Sorrow.
In preparation for the Classical Kaleidoscope Concert, it was noted that there was a broken piano
key on the Bosendorfer piano. Upon further inspection, some repair work will be needed to get it
back into tip top shape for future piano rentals. The piano was gifted to the Library many years
ago.
Adults learned about the art of scented candles during the DIY Candle Making program. Each of
the 19 participants were able to craft and take home their own candle. Fellow book lovers took
part in a lively discussion of the Last Russian Doll written by Kristen Loesch. The Winter Reading
Challenge concluded with 126 adults, teens, and kid participants reading, logging, and completing
challenges for the opportunity to win prizes.
The Teen Librarian hosted a Graphic Design Vinyl Sticker Lab program in which eight young
adults learned about decal design and vinyl cutting from teen volunteers. The Library partnered
with Sustainable Arcadia and presented a Compost Workshop for Teens. The twelve attendees
learned about the inner-workings of composting and how they can make a difference in creating
a healthier and eco-friendly community.
The Children’s Services Principal Librarian hosted a Lunar New Year celebration with 105
attendees. The event featured read alouds, a Lunar New Year interactive game, and reader’s
theater about the Chinese Zodiac. Children wrote wishes on a Wishing Tree, made paper chain
snakes, and took photos at a photobooth. Each child received a red envelope with a chocolate
gold coin. Visitors continued to write their wishes and hang them on the Wishing Tree in the
Children’s Room as part of the Lunar New Year celebration.
Storytimes resumed during the week of January 14. There were ten early literacy programs
offered in January with 360 children and their caretakers in attendance. An assortment of middle
school programming was also offered during the month, including Booking Together where middle
schoolers came together to discuss the book Simon Sort of Says written by Erin Bow as well as
Game Day Unplugged which offered Nintendo Switch games, board games, and snacks for the
32 participants to enjoy, and there was also a free play session with the Nintendo Switch which
drew ten attendees.
PARTNERSHIPS AND COMMUNITY ENGAGEMENT
The Local History Librarian set up a display at the Arcadia Community
Center, highlighting vintage photographs of Santa Anita Park. The
display will remain in place for two months.
Sandra Mackintosh, the English Language Development Coordinator
at Hugo Reid Elementary School, invited the Children’s Services team
to present English language resources available at the Library. During
the presentations, Library staff shared about how to obtain a library
card, electronic resources for children, and upcoming library programs.
Middle school teacher, Ray Sierra, and eight students from First Avenue Middle School visited the
Library. The Children’s Librarian introduced them to available electronic resources and provided
a tour of the Children’s Room. The students also learned to use the self-check out machine and
had some reading time.
COLLECTIONS
The Library’s local history collection was enhanced with twelve books previously housed at the
Arcadia Historical Society and donated as part of their effort to consolidate surplus collections
held in storage.
Cataloguing and Acquisition Services staff condensed and re-organized the adult periodicals
(including those in the international language section). The number of materials discarded this
month was higher in number than past months due to the annual process of weeding out back
issues of every periodical in the collection. For the first time in more than ten years, the periodicals
collection was thoroughly reviewed for usage, retention, and potential new and obsolete titles.
Because of a lack of circulation of older editions, the Library’s periodical retention policy has been
changed this year and now only the current year is retained instead of the current year and
previous.In addition, many titles are now available through OverDrive on Libby. Cataloguing and
Acquisition Services staff also continued to work on special projects, including weeding the Adult
non-fiction collection and updating the juvenile Popular Fiction Collection in the Children’s Room
by changing the location of book series that are no longer popular and replacing them with titles
that are in high demand. The online catalog record as well as the labels for each book must be
changed during this process.
TECHNOLOGY
The Information Systems Supervisor installed a new digital display on behalf of the Friends of the
Library and replaced another display at the Account Services desk.
There were 9,902 visits to the Library Catalog and 6,400 unique Wi-Fi users with a total of 6.9TB
of data downloaded and uploaded this month.
STAFFING
Teen Services Librarian, Claudia A., was nominated for the American Library Association’s “I Love
My Librarian Award”, which honors librarians across the country for their impact in their
community. Claudia was nominated by a teen who interviewed her for an English project. As part
of her nomination the teen wrote, “[Claudia] organized wonderful, fun events such as the Boba
Crawl and organized amazing artwork on display in the library … She's a hardworking, kind
individual that helped me commit to being a librarian. That project, and her interview, was what
made me realize that I wanted to be a public librarian. It was my epiphany. I hope to one day be
a librarian working in Teen Services like she does, and I hope to help others one day too. She's
an inspiration and an overall awesome person, and I know that such a terrific librarian deserves
an award of some sort.”
Part-time Library Technician I, Annie H., began in Children’s Services on January 27.
Due to staffing shortages in Shelving Management, three Shelving Aides have agreed to work an
additional hour each week to assist the section.
The Library has been training the part-time Aides to assist with a variety of duties including
providing support to public desks, answering directional questions,
answering phones, assisting with audiovisual technology for public and
staff-run programming, and attending outreaches, such as the Downtown
Arcadia Lunar New Year Festival.
TRAININGS
Staff completed various trainings throughout January - “Professionalism
in the Workplace,” iRead Summer Reading Program webinars, new
paper purchasing procedures, a webinar on intellectual property, and
passport recertification training.
###
ACCOUNT NO DEPARTMENT ACCOUNT TYPE BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT
001-5601-4010 5601 - LIBRARY-ADMIN 4010 - REGULAR EMPLOYEES 508600 313615.12 237884.88 43.13%
001-5601-4014 5601 - LIBRARY-ADMIN 4014 - VACATION SELL BACK 0 5029.92 -5029.92 No Budget
001-5601-4015 5601 - LIBRARY-ADMIN 4015 - ALLOWANCES 1800 516.88 1283.12 71.28%
001-5601-4017 5601 - LIBRARY-ADMIN 4017 - TAXABLE LIFE/AUTO 0 1641.55 -1641.55 No Budget
001-5601-4018 5601 - LIBRARY-ADMIN 4018 - RIDE SHARE 0 0 0 No Budget
001-5601-4021 5601 - LIBRARY-ADMIN 4021 - LONGEVITY PAY 3800 6276.87 2423.13 27.85%
001-5601-4030 5601 - LIBRARY-ADMIN 4030 - PART-TIME PERS ONLY 0 680.93 -680.93 No Budget
001-5601-4032 5601 - LIBRARY-ADMIN 4032 - PART-TIME NON-PERS 47500 16824.2 30675.8 64.58%
001-5601-4241 5601 - LIBRARY-ADMIN 4241 - P.E.R.S 124500 75350.53 59249.47 44.02%
001-5601-4242 5601 - LIBRARY-ADMIN 4242 - NON-PERSABLE COMPENSATION 2200 3648.58 -1448.58 -65.84%
001-5601-4244 5601 - LIBRARY-ADMIN 4244 - MEDICAL/DENTAL INSURANCE 71900 16215.92 68984.08 80.97%
001-5601-4245 5601 - LIBRARY-ADMIN 4245 - LONG TERM DISABILITY 400 111.6 288.4 72.10%
001-5601-4247 5601 - LIBRARY-ADMIN 4247 - LIFE INSURANCE 1400 640.18 759.82 54.27%
001-5601-4250 5601 - LIBRARY-ADMIN 4250 - FICA/HOSPITAL INSURANCE 8100 4985.64 3114.36 38.45%
001-5601-4299 5601 - LIBRARY-ADMIN 4299 - VACANCY RATE -39600 0 -39600 100.00%
001-5601-5110 5601 - LIBRARY-ADMIN 5110 - OFFICE SUPPLIES 7300 2561.57 4738.43 64.91%
001-5601-5115 5601 - LIBRARY-ADMIN 5115 - PROGRAM EXPENSES 8600 7241.22 1358.78 15.80%
001-5601-5125 5601 - LIBRARY-ADMIN 5125 - PRINT SHOP 8500 2076.87 5373.13 63.21%
001-5601-5230 5601 - LIBRARY-ADMIN 5230 - BUILDING AND GROUNDS 23300 6986.63 16313.37 70.01%
001-5601-6160 5601 - LIBRARY-ADMIN 6160 - CONTRACT SERVICES 376100 156715.19 148882.77 39.59%
001-5601-6210 5601 - LIBRARY-ADMIN 6210 - TELEPHONE 23500 7610.16 10420.27 44.34%
001-5601-6310 5601 - LIBRARY-ADMIN 6310 - MILEAGE 400 87.03 312.97 78.24%
001-5601-6505 5601 - LIBRARY-ADMIN 6505 - GENERAL LIABILITY 106200 61950 44250 41.67%
001-5601-6507 5601 - LIBRARY-ADMIN 6507 - WORKERS' COMPENSATION 59700 34824.93 24875.07 41.67%
001-5601-6611 5601 - LIBRARY-ADMIN 6611 - ELECTRIC 212800 116393.08 96406.92 45.30%
001-5601-6612 5601 - LIBRARY-ADMIN 6612 - GAS 9100 8190.25 909.75 10.00%
001-5601-6614 5601 - LIBRARY-ADMIN 6614 - WATER 4100 1470.18 2629.82 64.14%
001-5601-6730 5601 - LIBRARY-ADMIN 6730 - OFFICE EQUIPMENT 17600 1656.1 15943.9 90.59%
001-5601-6750 5601 - LIBRARY-ADMIN 6750 - VEHICLE MAINTENANCE 1900 1555.21 344.79 18.15%
001-5601-6751 5601 - LIBRARY-ADMIN 6751 - VEHICLE FUEL USAGE 500 0 500 100.00%
001-5601-6752 5601 - LIBRARY-ADMIN 6752 - VEHICLE 3RD PARTY SVC 900 0 900 100.00%
001-5601-6760 5601 - LIBRARY-ADMIN 6760 - BUILDING REPAIR & MAINT 12500 317.42 12182.58 97.46%
001-5601-6930 5601 - LIBRARY-ADMIN 6930 - MEMBERSHIP & PUBLICATIONS 6600 4105.25 2494.75 37.80%
001-5601-6940 5601 - LIBRARY-ADMIN 6940 - OFFICIAL MEETINGS 8700 707 7993 91.87%
001-5601-6960 5601 - LIBRARY-ADMIN 6960 - EQUIPMENT REPLACEMENT 87600 8910.87 78689.13 89.83%
001-5601-6970 5601 - LIBRARY-ADMIN 6970 - TRAINING 9700 398 9302 95.90%
001-5601-6971 5601 - LIBRARY-ADMIN 6971 - TUITION REIMBURSEMENT 4100 2350.66 1749.34 42.67%
001-5601-6977 5601 - LIBRARY-ADMIN 6977 - EMPLOYEE SUPPORT 3200 2087.06 1112.94 34.78%
001-5601-7811 5601 - LIBRARY-ADMIN 7811 - POB CONTRIBUTIONS 68500 0 68500 100.00%
001-5602-4010 5602 - INFORMATION SYSTEMS 4010 - REGULAR EMPLOYEES 63100 36271.23 33628.77 48.11%
ACCOUNT NO DEPARTMENT ACCOUNT TYPE BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT
001-5602-4014 5602 - INFORMATION SYSTEMS 4014 - VACATION SELL BACK 0 2527.34 -2527.34 No Budget
001-5602-4021 5602 - INFORMATION SYSTEMS 4021 - LONGEVITY PAY 0 350 -350 No Budget
001-5602-4032 5602 - INFORMATION SYSTEMS 4032 - PART-TIME NON-PERS 55100 24273.28 30826.72 55.95%
001-5602-4241 5602 - INFORMATION SYSTEMS 4241 - P.E.R.S 14800 8313.28 7386.72 47.05%
001-5602-4244 5602 - INFORMATION SYSTEMS 4244 - MEDICAL/DENTAL INSURANCE 7300 3290.76 4309.24 56.70%
001-5602-4245 5602 - INFORMATION SYSTEMS 4245 - LONG TERM DISABILITY 100 27.9 72.1 72.10%
001-5602-4247 5602 - INFORMATION SYSTEMS 4247 - LIFE INSURANCE 100 33.38 66.62 66.62%
001-5602-4250 5602 - INFORMATION SYSTEMS 4250 - FICA/HOSPITAL INSURANCE 1700 902.65 797.35 46.90%
001-5602-4299 5602 - INFORMATION SYSTEMS 4299 - VACANCY RATE -7300 0 -7300 100.00%
001-5602-5110 5602 - INFORMATION SYSTEMS 5110 - OFFICE SUPPLIES 1500 0 1500 100.00%
001-5602-6730 5602 - INFORMATION SYSTEMS 6730 - OFFICE EQUIPMENT 3000 905.89 2094.11 69.80%
001-5602-7811 5602 - INFORMATION SYSTEMS 7811 - POB CONTRIBUTIONS 8400 0 8400 100.00%
001-5603-4010 5603 - SHELVING MANAGEMENT 4010 - REGULAR EMPLOYEES 0 1331.85 -1331.85 No Budget
001-5603-4030 5603 - SHELVING MANAGEMENT 4030 - PART-TIME PERS ONLY 15000 6465.04 8534.96 56.90%
001-5603-4032 5603 - SHELVING MANAGEMENT 4032 - PART-TIME NON-PERS 126200 60396.78 65803.22 52.14%
001-5603-4241 5603 - SHELVING MANAGEMENT 4241 - P.E.R.S 0 1566.59 -1566.59 No Budget
001-5603-4250 5603 - SHELVING MANAGEMENT 4250 - FICA/HOSPITAL INSURANCE 2000 988.7 1011.3 50.56%
001-5603-4299 5603 - SHELVING MANAGEMENT 4299 - VACANCY RATE -7300 0 -7300 100.00%
001-5603-5110 5603 - SHELVING MANAGEMENT 5110 - OFFICE SUPPLIES 700 0 700 100.00%
001-5604-4010 5604 - LIBRARY-ACCOUNT SERVICES 4010 - REGULAR EMPLOYEES 250400 145266.95 142133.05 49.45%
001-5604-4011 5604 - LIBRARY-ACCOUNT SERVICES 4011 - SPECIALIST PAY 1000 560 440 44.00%
001-5604-4013 5604 - LIBRARY-ACCOUNT SERVICES 4013 - VACATION PAY OFF 0 0 0 No Budget
001-5604-4014 5604 - LIBRARY-ACCOUNT SERVICES 4014 - VACATION SELL BACK 0 1752.38 -1752.38 No Budget
001-5604-4018 5604 - LIBRARY-ACCOUNT SERVICES 4018 - RIDE SHARE 0 101.75 -101.75 No Budget
001-5604-4021 5604 - LIBRARY-ACCOUNT SERVICES 4021 - LONGEVITY PAY 0 1485.92 -1485.92 No Budget
001-5604-4032 5604 - LIBRARY-ACCOUNT SERVICES 4032 - PART-TIME NON-PERS 57000 0 57000 100.00%
001-5604-4241 5604 - LIBRARY-ACCOUNT SERVICES 4241 - P.E.R.S 59000 33674.9 31225.1 48.11%
001-5604-4244 5604 - LIBRARY-ACCOUNT SERVICES 4244 - MEDICAL/DENTAL INSURANCE 65500 29220.71 38579.29 56.90%
001-5604-4245 5604 - LIBRARY-ACCOUNT SERVICES 4245 - LONG TERM DISABILITY 500 130.2 369.8 73.96%
001-5604-4247 5604 - LIBRARY-ACCOUNT SERVICES 4247 - LIFE INSURANCE 300 158.14 141.86 47.29%
001-5604-4250 5604 - LIBRARY-ACCOUNT SERVICES 4250 - FICA/HOSPITAL INSURANCE 4400 2292.11 2107.89 47.91%
001-5604-4299 5604 - LIBRARY-ACCOUNT SERVICES 4299 - VACANCY RATE -22500 0 -22500 100.00%
001-5604-5110 5604 - LIBRARY-ACCOUNT SERVICES 5110 - OFFICE SUPPLIES 6400 2999.79 3400.21 53.13%
001-5604-7811 5604 - LIBRARY-ACCOUNT SERVICES 7811 - POB CONTRIBUTIONS 28600 0 28600 100.00%
001-5605-4010 5605 - LIBRARY-CHILDREN 4010 - REGULAR EMPLOYEES 321900 121534.48 234365.52 65.85%
001-5605-4011 5605 - LIBRARY-CHILDREN 4011 - SPECIALIST PAY 1000 560 440 44.00%
001-5605-4013 5605 - LIBRARY-CHILDREN 4013 - VACATION PAY OFF 0 395.19 -395.19 No Budget
001-5605-4014 5605 - LIBRARY-CHILDREN 4014 - VACATION SELL BACK 1200 5245.91 -4045.91 -337.16%
001-5605-4018 5605 - LIBRARY-CHILDREN 4018 - RIDE SHARE 0 49.5 -49.5 No Budget
001-5605-4021 5605 - LIBRARY-CHILDREN 4021 - LONGEVITY PAY 3300 1064 2236 67.76%
ACCOUNT NO DEPARTMENT ACCOUNT TYPE BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT
001-5605-4241 5605 - LIBRARY-CHILDREN 4241 - P.E.R.S 79000 27949.43 55550.57 66.53%
001-5605-4244 5605 - LIBRARY-CHILDREN 4244 - MEDICAL/DENTAL INSURANCE 58300 21317.35 38482.65 64.35%
001-5605-4245 5605 - LIBRARY-CHILDREN 4245 - LONG TERM DISABILITY 500 93 407 81.40%
001-5605-4247 5605 - LIBRARY-CHILDREN 4247 - LIFE INSURANCE 300 101.8 198.2 66.07%
001-5605-4250 5605 - LIBRARY-CHILDREN 4250 - FICA/HOSPITAL INSURANCE 4700 1895.84 2804.16 59.66%
001-5605-4299 5605 - LIBRARY-CHILDREN 4299 - VACANCY RATE -24200 0 -24200 100.00%
001-5605-5110 5605 - LIBRARY-CHILDREN 5110 - OFFICE SUPPLIES 3500 1601.66 1898.34 54.24%
001-5605-5115 5605 - LIBRARY-CHILDREN 5115 - PROGRAM EXPENSES 2400 708.17 1691.83 70.49%
001-5605-6922 5605 - LIBRARY-CHILDREN 6922 - LIBRARY MATERIALS 65000 26735.56 40264.44 60.10%
001-5605-6923 5605 - LIBRARY-CHILDREN 6923 - ELECTRONIC RESOURCES 17300 9561.32 16738.68 63.65%
001-5605-7811 5605 - LIBRARY-CHILDREN 7811 - POB CONTRIBUTIONS 43400 0 43400 100.00%
001-5607-4010 5607 - LIBRARY-TECHNICAL 4010 - REGULAR EMPLOYEES 340900 194438.7 181761.3 48.32%
001-5607-4014 5607 - LIBRARY-TECHNICAL 4014 - VACATION SELL BACK 0 13502.12 -13502.12 No Budget
001-5607-4018 5607 - LIBRARY-TECHNICAL 4018 - RIDE SHARE 0 41.25 -41.25 No Budget
001-5607-4021 5607 - LIBRARY-TECHNICAL 4021 - LONGEVITY PAY 7200 8225.56 -1025.56 -14.24%
001-5607-4130 5607 - LIBRARY-TECHNICAL 4130 - OVERTIME 0 88.92 -88.92 No Budget
001-5607-4241 5607 - LIBRARY-TECHNICAL 4241 - P.E.R.S 87400 49578.42 42821.58 46.34%
001-5607-4244 5607 - LIBRARY-TECHNICAL 4244 - MEDICAL/DENTAL INSURANCE 58300 27360.55 32439.45 54.25%
001-5607-4245 5607 - LIBRARY-TECHNICAL 4245 - LONG TERM DISABILITY 500 139.5 360.5 72.10%
001-5607-4247 5607 - LIBRARY-TECHNICAL 4247 - LIFE INSURANCE 300 166.9 133.1 44.37%
001-5607-4250 5607 - LIBRARY-TECHNICAL 4250 - FICA/HOSPITAL INSURANCE 5000 3164.78 1835.22 36.70%
001-5607-4299 5607 - LIBRARY-TECHNICAL 4299 - VACANCY RATE -25700 0 -25700 100.00%
001-5607-5110 5607 - LIBRARY-TECHNICAL 5110 - OFFICE SUPPLIES 19800 4959.74 14840.26 74.95%
001-5607-6921 5607 - LIBRARY-TECHNICAL 6921 - BIBLIOGRAPHIC UTILITIES 36000 30003.77 5996.23 16.66%
001-5607-6922 5607 - LIBRARY-TECHNICAL 6922 - LIBRARY MATERIALS 10000 3170.21 6829.79 68.30%
001-5607-7811 5607 - LIBRARY-TECHNICAL 7811 - POB CONTRIBUTIONS 46800 0 46800 100.00%
001-5608-4010 5608 - LIBRARY-ADULT 4010 - REGULAR EMPLOYEES 368300 204590.61 186909.39 47.74%
001-5608-4021 5608 - LIBRARY-ADULT 4021 - LONGEVITY PAY 2200 3230.78 -1030.78 -46.85%
001-5608-4032 5608 - LIBRARY-ADULT 4032 - PART-TIME NON-PERS 0 14803.38 -14803.38 No Budget
001-5608-4241 5608 - LIBRARY-ADULT 4241 - P.E.R.S 88900 48799.89 43500.11 47.13%
001-5608-4244 5608 - LIBRARY-ADULT 4244 - MEDICAL/DENTAL INSURANCE 65500 22551.33 44148.67 66.19%
001-5608-4245 5608 - LIBRARY-ADULT 4245 - LONG TERM DISABILITY 500 139.5 360.5 72.10%
001-5608-4247 5608 - LIBRARY-ADULT 4247 - LIFE INSURANCE 300 166.9 133.1 44.37%
001-5608-4250 5608 - LIBRARY-ADULT 4250 - FICA/HOSPITAL INSURANCE 5400 3016.4 2383.6 44.14%
001-5608-4299 5608 - LIBRARY-ADULT 4299 - VACANCY RATE -27400 0 -27400 100.00%
001-5608-5110 5608 - LIBRARY-ADULT 5110 - OFFICE SUPPLIES 3300 199.94 3100.06 93.94%
001-5608-5115 5608 - LIBRARY-ADULT 5115 - PROGRAM EXPENSES 3000 479.07 2520.93 84.03%
001-5608-6922 5608 - LIBRARY-ADULT 6922 - LIBRARY MATERIALS 152300 85271.73 73728.27 46.37%
001-5608-6923 5608 - LIBRARY-ADULT 6923 - ELECTRONIC RESOURCES 102000 63424.28 60875.72 48.97%
001-5608-7811 5608 - LIBRARY-ADULT 7811 - POB CONTRIBUTIONS 54800 0 54800 100.00%
ACCOUNT NO DEPARTMENT ACCOUNT TYPE BUDGET YTD AVAILABLE_BUDGET REMAINING_PERCENT
001-5640-4030 5640 - PASSPORT PROCESSING 4030 - PART-TIME PERS ONLY 20000 10445.79 9554.21 47.77%
001-5640-4032 5640 - PASSPORT PROCESSING 4032 - PART-TIME NON-PERS 30000 4005.09 25994.91 86.65%
001-5640-4241 5640 - PASSPORT PROCESSING 4241 - P.E.R.S 0 2436.17 -2436.17 No Budget
001-5640-4250 5640 - PASSPORT PROCESSING 4250 - FICA/HOSPITAL INSURANCE 700 209.53 490.47 70.07%
001-5640-4299 5640 - PASSPORT PROCESSING 4299 - VACANCY RATE -2600 0 -2600 100.00%
001-5640-5110 5640 - PASSPORT PROCESSING 5110 - OFFICE SUPPLIES 13000 0 13000 100.00%
001-5640-7811 5640 - PASSPORT PROCESSING 7811 - POB CONTRIBUTIONS 3100 0 3100 100.00%
DATE: January 21, 2025
TO: Honorable Mayor and City Council
FROM: Darlene Bradley, Director of Library and Museum Services
SUBJECT: DONATION FROM THE ESTATE OF ROBERT G. LOW FOR THE
PURCHASE OF BOOKS FOR CHILDREN AND YOUNG READERS IN
THE AMOUNT OF $12,926.28
CEQA: Not a Project
Recommendation: Accept
SUMMARY
The Robert G. Low Estate has donated an additional $12,926.28 to the Arcadia Public
Library, specifically to supplement regularly budgeted funds for the purchase of books for
children and young readers. It is recommended that the City Council accept this generous
donation to the Arcadia Public Library.
DISCUSSION
Mr. Robert G. Low passed on June 18, 2020, in Los Angeles County, CA, and was a
resident of Los Angeles County. According to his will and subsequent probate orders, the
estate assets were to be distributed to several organizations, including the Arcadia Public
Library, specifically 5.5556% of the adjusted share. This distribution was presented to
City Council and accepted on July 19, 2022.
On December 13, 2024, a supplemental distribution was made based on a recent
discovery of additional estate assets, which significantly increased the amount of the
distribution by $12,926.28. The conditions for use of this supplemental distribution are
subject to the terms and conditions of the previous distribution. The funds are to be used
to improve, encourage, and expand reading skills and literary interests of young readers,
and for the purchase of books and not for the purchase of computers, tapes, or videos.
The Arcadia Public Library has set up a trust fund entitled the Robert G. Low Estate Trust
Fund, and this additional gift will be added to the principal. The interest earned yearly will
be used to purchase books and help supplement the Jerry Broadwell Children’s Room
book collection. This is a very welcome and generous donation that will help the Library
continue offering books for children and young readers beyond the current levels of City
funding. A special book plate will be placed in each book purchased from this trust.
Donation from the Estate of Robert G. Low
January 21, 2025
Page 2 of 2
All gifts to the City over $10,000 are subject to approval by the City Council, pursuant to
Arcadia City Charter Section 1218 and City Council Resolution No. 7514.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment.
FISCAL IMPACT
The Arcadia Public Library has a finite budget and the additional donation of $12,926.28
from the Robert G. Low estate enables the Library to offer new books that improve,
encourage, and expand reading skills and literary interests, above and beyond the current
level of City funding.
RECOMMENDATION
It is recommended that the City Council determine this action does not constitute a project
under the California Environmental Quality Act (“CEQA”); and accept a donation from the
Estate of Robert G. Low for the purchase of books for children and young readers in the
amount of $12,926.28.
International
Film Program
Auditorium
6PM
Adult & Teen Services Calendar of Events
March 2025
Mon Tues
5 8
Smart Squad
Teen Central
10 AM–12 PM
1
3 746
1410111312
17 18
24/31
22
25
212019
15
26
Wed Thurs Fri Sat
27
ECC*
Auditorium
10 AM–12 PM
Teen Zone
Auditorium
3:30-6 PM
28 29
Smart Squad
Teen Central
10 AM–12 PM
Smart Squad
Teen Central
10 AM–12 PM
Smart Squad
Teen Central
10 AM–12 PM
Smart Squad
Teen Central
10 AM–12 PM
ECC*
Auditorium
10 AM–12 PM
ECC*
Auditorium
10 AM–12 PM
ECC*
Auditorium
10 AM–12 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-5 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
BookmarkedLibraryConference Room7 PM
BookishLibraryConference Room10 AM
Cricut
Keychains*
Memory Lab
6:30-8 PM
Zine Zone
Auditorium
2-4 PM
Photo Release:
All participants in Library programs, events, & classes may be
photographed or videotaped for Library promotional purposes.
Notify Library staff if you prefer not to be photographed.
* = Registration required
Sign up for our eNewsletters to stay
informed about Library events, staff picks,
reading recommendations, & more! Visit
https://www.arcadiaca.gov/library
Keychains on Cricut
Thursday, March 13 at 6:30 - 8 PM
Memory Lab
Make your very own personalized keychain
on our Cricut! All supplies provided. Sign up
online at
www.arcadiaca.gov/adultprograms or call
626-821-5569. Registration opens on
Saturday, February 15, 2025 at 10AM for
Arcadia residents and 12PM for general
registration. Adults only. Registration
required.
International Film Program:
El Club (Chile)
Wednesday, March 19 at 6 PM
Cay Mortenson Auditorium
Join us for a movie, snacks provided!
Synopsis: A group of former priests lives in
seclusion in a small Chilean coastal town,
atoning for past sins. Their quiet existence is
disrupted when a new arrival forces them to
confront the dark truths they’ve been hiding.
Ages 18+. No registration required.
Bookish: Book Discussion
Circe
by Madeline Miller
Tuesday, March 25 at 10AM
Library Conference Room
Join our book discussion for a fun and lively
discussion! Synopsis: Retells the Greek myth
of Circe, the witch who appears in The
Odyssey. The story is told from Circe's
perspective and explores her origin, powers,
and relationships with other mythological
figures. No registration required.
Smart Squad
Every Saturday from 10 AM- 12 PM
Teen Central
Technology assistance & device help at
the Library. You have technology
questions, we have answers! No
registration required.
Teen Zone
Monday– Thursday
3:30 PM – 6 PM*
*unless noted otherwise
Cay Mortenson Auditorium
Zine Zone
Thursday, March 20 at 2 - 4 PM
Cay Mortenson Auditorium
Zines are little DIY booklets that can be
about anything! Bring an item you love
and workshop a zine about it that you
can keep or share with friends. No
registration is required.
Bookmarked: Book Discussion
I Want to Die But I Want to Eat
Tteokbokki
by Baek Sehee
Thursday, March 27 at 7 - 8 PM
Library Conference Room
Meet and discuss exciting books with fellow
readers! Receive a themed bookmark with
every book! Synopsis: A young woman
struggling through life, caught in a cycle of
ups, downs and mood swings. At some point,
she finally decides enough's enough and
plucks up the courage to take herself off to
therapy. No registration required.
English Conversation Class (ECC)
Mondays 10 AM - 12 PM
Cay Mortenson Auditorium
Practice your spoken English in a
supportive, small group setting.
Requirements: Basic English
understanding. This class is free!
Registration required.
HOURS:
Monday-Thursday: 10 AM - 9 PM
Friday-Saturday: 10 AM - 6 PM
Closed Sundays and Major Holidays
Arcadia Public Library
20 W Duarte Road Arcadia, CA 91006
Call: 1.626.821.5569
Email: ref247@arcadiaca.gov
18+
TN
18+
18+
18+
TN
18+Arcadia Goes Green
Saturday, April 19 from 10 AM - 2 PM
Library
Celebrate Earth Day with us as we host
Arcadia Goes Green! Enjoy fun and
educational programs on how to be zero
waste and practice sustainability! Win
giveaways by completing fun activities and
learn about composting, water-wise
landscaping, and more! All ages are welcome
to this free event!
Adult & Teen Services Calendar of Events
March 2025
Save the date!
All
TN = High School, Grades 9-12
1
Sign-ups for March
programs begin.
10 -11 am:
Priority registration
for Arcadia
residents.
Proof of residency
required.
11 am onward:
Open registration.
2
Library Closed
3
4
5
6
7
8
9
Library Closed
10
11
Seedlings Storytime
4—23 Months
10:30 am
Blooms Storytime
4—7 Years
6:30 pm
12
Sprouts Storytime
24—47 Months
10:30 am
13
*Book Buddies
4—8 Years
5:00 pm
* Registration Required
14
“SWITCH” Things Up
6th—8th Grades
12:30 pm—2:00 pm
15
Dog Man
Book Party
6—10 Years
2:30 pm
16
Library Closed
17
18
Seedlings Storytime
4—23 Months
10:30 am
Blooms Storytime
4—7 Years
6:30 pm
19
Sprouts Storytime
24—47 Months
10:30 am
20
Game Day
Unplugged
6th—8th Grades
12:30 pm
21
22
Booking Together
6th—8th Grades
10:30 —11:30 am
23
Library Closed
24
25
Seedlings Storytime
4—23 Months
10:30 am
Blooms Storytime
4—7 Years
6:30 pm
26
Sprouts Storytime
24—47 Months
10:30 am
27
*Book Buddies
4—8 Years
5:00 pm
English/Mandarin
Bilingual Storytime
3—5 Years
6:30 pm
* Registration Required
28 29
30
Library Closed
31
SUN MON TUE WED THU FRI SAT
Arcadia Public Library - Jerry Broadwell Children’s Room M A R C H 2 0 2 5
Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes . Notify Library
staff if you prefer not to be photographed or videotaped.
Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes.
2025 BOOKMARK CONTEST
Saturday, March 1, 2025 — Saturday, April 19, 2025
This year’s Contest is open to ages 3 years to Adult! Visit the
Library’s Jerry Broadwell Children’s Room or the Youth Services
webpage to access an entry form. All entries must be submitted to
the Library’s Children’s Room no later than Saturday, April 19,
2025 before 5:00 pm.
FOR EARLY LEARNERS
Grow your reader with weekly storytimes! These early literacy
programs are a wonderful way to introduce children to
learning new concepts and vocabulary, building their language
skills, encouraging social interaction, and introducing children to
a lifelong love of reading and visiting the community Library.
Registration is NOT required.
SEEDLINGS STORYTIME
Tuesdays, March 11, 18, & 25, 2025 at 10:30 am
Best For Ages 4 — 23 Months
A 20-minute storytime perfect for babies and their caregivers.
BLOOMS STORYTIME
Tuesdays, March 11, 18, & 25, 2025 at 6:30 pm
Best for Ages 4 — 7 Years
Join us for a 45-minute program full of fun stories and
educational activities designed to get kids school ready.
SPROUTS STORYTIME
Wednesdays, March 12, 19, & 26, 2025 at 10:30 am
Best For Ages 24 — 47 Months
With story favorites as well as songs, puppet play, crafts, and
more this 30-minute storytime is just right for toddlers.
ENGLISH/MANDARIN BILINGUAL STORYTIME
Thursday, March 27, 2025 at 6:30 pm
For Ages 3 — 5 Years
Join us for a 30-45 minute storytime that introduces basic
concepts to young children in both Mandarin and English.
SCHOOL AGED KIDS
DOG MAN BOOK PARTY
Saturday, March 15, 2025 at 2:30 pm
For Ages 6 — 10 Years
March is children’s author, Dav Pilkey’s birthday month.
Join us for a Dog Man Book Party inspired by the author’s
graphic novel series. There will be read alouds, activities, crafts
and more to celebrate. Registration is NOT required.
BOOK BUDDIES
A one-on-one reading program designed especially
for children ages 4 to 8 years old. Listen to fun stories
read aloud by the Assisteens®, an auxiliary of
the Assistance League of Arcadia.
Thursday, March 13; 5:00—5:30 pm
Thursday, March 27; 5:00—5:30 pm
Sign-ups begin Saturday, March 1, 2025.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
If space is available, phone-in registration begins Monday, March
3.
March 2025 Calendar of Events
MIDDLE SCHOOLERS
“SWITCH” THINGS UP
Friday, March 14, 2025 from 12:30 pm—2:00 pm
For 6th — 8th Grades
Join us for videogame free play on the Nintendo Switch! This
program is designed exclusively for those in 6th—8th grades.
Space is limited and available on a first come, first serve basis.
Registration is NOT required.
GAME DAY UNPLUGGED
Thursday, March 20, 2025 from 12:30 pm—3:30 pm
For 6th — 8th Grades
Join friends for tabletop board and card games!
During the last thirty minutes, join everyone for a
full group game! Lights snacks will be served.
Registration is NOT required.
BOOKING TOGETHER
Saturday, March 22, 2025 from 10:30 am— 11:30 am
For 6th — 8th Grades
Join the Children’s Librarian for a lively discussion of a
fantastic read just for middle schoolers. Read the book prior to
the meeting and come ready to answer trivia, enjoy a themed
snack, and talk about what made the book great (or not so
great). Book title to be announced.
Registration is NOT required.
SUMMER TEEN VOLUNTEER APPLICATIONS
Applications due on Saturday, April 5, 2025
Ages 13+ Years
Are you a teen who is looking for something to do this Summer?
The Arcadia Public Library will offer opportunities for teens to
help with the Library’s summer reading program. Summer Teen
Volunteer applications are available in the Jerry Broadwell
Children’s Room as well as the Youth Services webpage.
Completed applications must be returned to
the Jerry Broadwell Children’s Room
by Saturday, April 5, 2025.
Arcadia Public Library • Jerry Broadwell Children’s Room
20 West Duarte Road ~ 626-821-5566
www.ArcadiaCA.gov/Library
Arcadia Public Library • Jerry Broadwell Children's Room
Children under the age of 11 must be accompanied by a parent or other responsible adult when visiting the Library. All participants in Library
programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be
photographed.
Arcadia Public Library • 20 West Duarte Road • Arcadia, CA 91006 • 626-821-5566 • www.ArcadiaCA.gov/Library
Whose original bookmark design will be selected for
the Library's annual Bookmark Contest? It could be yours!
Entry forms available in the Children's Room and on the
Library's website. All forms must be submitted no later
than Saturday, April 19, 2025.
FOR AGES 3 YEARS AND OLDER
Saturday, March 1 - Saturday, April 19
Arcadia
Goes Green
Arcadia Public Library presents in partnership with Gilb Museum & Sustainable Arcadia
Celebrate Earth Day with us as we host
Arcadia Goes Green!
Enjoy fun and educational programs on how to be zero waste and
practice sustainability! Win give aways by completing fun
activities and learn about composting, water-wise landscaping,
and more!
All ages are welcome to this free event!
Saturday, April 19, 2025
10AM - 2PM
Arcadia Public Library
ARCADIA PUBLIC LIBRARY
20 W. DUARTE RD.,
ARCADIA, CA 91006
WWW.ARCADIACA.GOV/LIBRARY
1 (626) 821-5569
MONDAY - THURSDAY 10 AM - 9PM
FRIDAY & SATURDAY 10 AM - 6 PMfollow us on social media!follow us on social media!
B l i n d D a t eBlind D a t e
w i t h a B o o kwith a B o o k
A R C A D I A P U B L I C L I B R A R Y
Blind date with a book is a way for you to meet
your next literary love! We wrapped these books
so you won't know the title, author, or cover -
instead, pick a book based on their hints!
We hope you find the right match for you
2 0 2 52025
N a t i o n a l L i b r a r y L o v e r ’s M o n t hNational L i b r a r y L o v e r ’s M o n t h
B O O K M A R K E D
Ar c a d i a P ub l i c L i br a r y
ARCADIA PUBLIC LIBRARY20 W. DUARTE RD. ARCADIA, CA 91006WWW.ARCADIACA.GOV/LIBRARY1 (626) 821-5569MONDAY - THURSDAY 10 AM - 9PMFRIDAY & SATURDAY 10 AM - 6 PMfollow u s !
Refre sh me nts provi ded !
M ee t a n d d is c u ss e x ci t i n g
b o o k s wi th f e l l o w r ead e r s!
R e ade r s r ec e i v e a t h em ed
b o ok m a r k w i t h eve r y
boo k!
EVERY OTH E R MONTH AT 7PM*
CHEC K B A CKS ID E FOR D A TES!
*Except for November due to the holidays
A y o u ng w o man st r u gglin g t hr ou gh lif e,
cau gh t in a cy c l e o f u ps, dow n s a n d mood
s wings. At s om e p oin t , sh e fin a l l y de cid e s
en ou gh 's e n o u g h a n d pluck s up th e courag e
to tak e h er s elf of f t o t he rap y.
I W ant to Die but I Want to Eat Tteokb okki b y Baek Sehee
Thur sday, March 27 at 7 PM
A p syc ho l o g ical th rille r t hat ch a rt s th e m yst e rio us
d i sap pe a r a n c e o f D a w n Sc hif f, a n a cc o u ntant for a
n u tri t i o n a l su p plem en t c o mpan y. D a wn 's c ow o rk er,
Natalie Farr ell, rep or t s h er co l l e a gu e missin g a nd c l a i ms
c o nc er n for h er w e l far e.
The Coworke r by F reida McFa dden
Thursday, May 22 at 7PM
Thur sday, July 2 4 at 7 PM
Legends & Lattes by Tr avis Ba ldr ee
A slice-of-life story of former orc adventurer Viv as
she makes a major life change to the coffee industry.
Part of our 2025 SAYL Programming!
Receive a code for an extra prize ticket to enter in
our raffles!
Welcome to t he Hyunam-Dong Bo oksho p by Hw ang Bo-Reum
Thursday, September 25 at 7PM
Y eon gj u , leav es he r high -p re s s u re con ve nti o nal j o b,
d i vor ces he r husb a nd (t o the ho rro r o f he r p a re nt s ),
tak es her h a l f of th e mon ey fr om th e s a l e of t he i r
ap a rtm en t , an d re a l i z e s her c hild h o o d dr eam : op en i ng a
b o o kshop .
Follo w Be a t riz, a M estiza wom a n who be g i ns to
liv e a t h er n e w l i f e in a ne w house w he n s he sen ses
a venge ful s pir i t . With t he h e l p of P a dr e An dr és, a
p rie s t w ith a s ecr et, Be a t riz bat t l es t he
sup er natur a l f o rc es at w o rk in the ho use .
The Hac ienda by I sab el Can as
Thur sday, January 23 at 7P M
S C H E D U L E
Bo oks ar e also ava i la bl e on L i bby & Hoopl a
as e Books & audiobo ok s!
2024 TAXES
Arcadia Public Library
Coming Soon
1096 (F)
1099MISC (F & I)
W2 (F & I)
W3 (F & I)
540 (F & I)
540 2EZ (F&I)
540 NR (F & I)
F = Form I = Instructions
Available
1040 (F) EN & SP
1040SR (F) EN & SP
1040 & 1040SR (I)
941 (F)
1098 (F & I)
1099 INT (F & I )
1099 NEC (F)
2024 tax forms are on order and
will be located across from
Account Services once we have
received them. If you have any
questions, please visit the Adult &
teen Services desk for help.
You can also access tax forms
online at
www.irs.gov/forms-pubs
ARCADIA PUBLIC LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
Thursday, January 16, 2025
CALL TO ORDER: Chair Connie Liao called the meeting to order at 4:32 p.m. in the Library’s
Conference Room.
PLEDGE OF ALLEGIANCE: Trustee Barbara Delphey
ROLL CALL: Chair Connie Liao, Chair Pro-Tempore Hsiuchen Chen, Trustees Miriam Carter,
Barbara Delphey, Director Darlene Bradley, Library Services Managers Samantha Alba, and
Petra Morris
ABSENT: Trustee Pardha Akalamkam and Council Liaison Paul Cheng
PUBLIC COMMENTS: None
REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Carter shared that Arboretum
volunteers will do a seed bank presentation. The site will also host a Kids Care Camp for families
displaced by the recent wildfires. Trustee Delphey announced that the Friends of the Library
hosted a classical concert on January 15. The Friends group did not meet in November,
December, or January. The Friends are trying different ways to earn money and sold a 1981
Encyclopedia Britannica set through eBay for $300. Chair Liao acknowledged that the Arcadia
Chinese Association delivered lunch and dinner to Fire and Police workers to show appreciation
for their work in combatting the recent wildfires. Council Liaison Cheng sent his personal
apologies for not making the meeting. It was noted by the Board that Trustee Akalamkam’s
meeting attendance was at least three absences.
.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director Bradley thanked the Trustees for their cookie giving during the holidays.
Director’s Update: Director Bradley reported on the recent windstorms and wildfires. On
Tuesday, January 7 the City went into a modified EOC. On Wednesday, January 8 there were
eight staff members who called out. All electrical outlets in the building were in use and the phones
were ringing non-stop with patron questions. The Auditorium was opened as an additional space
for patrons and a television was set up in the room for patrons to view the news. The Library
served as a place for people to access information. There were 2,759 people who entered the
building on Wednesday, January 8 and 1,309 people who entered on Thursday, January 9.
Monrovia Public Library and Pasadena Public Library were closed. Arcadia Public Library was
the only Library functioning in the local area. Pasadena City College serves as a place to find
information and resources. Director Bradley is printing and posting daily updates. There is also a
PIO board placed outside the Library which provides daily updates.
Monthly Statistical Report: November 2024: Chair Pro-Tempore Chen questioned the
cumulative statistics not reflected for the English Conversation Class. The oversight was noted
and the November and December statistical reports will be revised to include the correct data.
Monthly Report Narrative: November 2024: Trustee Delphey commented on the importance of
financial literacy for teens and adults. She also inquired about the status of Baker & Taylor.
Director Bradley explained that Baker & Taylor is not providing pre-published best sellers in a
timely manner. The Library has opted to use Ingram as a secondary vendor to bring in more
materials. Sixty percent of the Library’s books and materials funding will be used with Baker and
Taylor and forty percent used with Ingram. Director Bradley responded to inquiries about staffing,
explaining that recruitments have been pro-longed due to vacations, holidays, and requirements
by labor unions. The part-time Library Technician I position has been filled. The recruitment for
the part-time Librarian I is in progress and will likely be filled using an existing list. Recruited
substitute staff will work when there is a scheduling need by Library sections. Director Bradley
also explained that there are some retired annuitant staff serving as substitutes who can no longer
work long term.
Monthly Statistical Report: December 2024: No comments.
Monthly Report Narrative: December 2024: Director Bradley reviewed programming – the
Winter Concert, Gingerbread Decorating program, International Film program, and Destress Fest.
Trustee Delphey inquired about which magazines were weeded from the collection. Director
Bradley explained that 32 periodicals were pulled from the Adult and Teen Services collection
due to low checkout. Due to limited or no availability of uniform and varying sizes of magazine
covers for purchase, staff are considering different ways to display the magazines. There has
been an uptick in the use of eBooks and eMagazines for adults.
Financial Report: December 2024: Director Bradley acknowledged that the credit card
expenses have not fully caught up so financial numbers spent may be higher than what is reflected
in the report. Trustee Delphey asked about the new financial platform, Oracle. Director Bradley
explained that every City department is learning the new platform. Library staff have received
some training and staff have been working on Library and Museum internal procedures to adapt
to this new platform.
Staff Reports: Director Bradley shared that the Library received a $130,000 donation from the
Robert E. Lowe estate two years ago and a trust account specifically for the purchase of children’s
materials had been set up. There was a final distribution from the estate this past year, reflected
in the staff report which will be provided at the next Library Board meeting.
Seed Library: Director Bradley shared that the Hill Branch Library in Pasadena offers a seed
library with a need to provide heirloom seeds to prevent cross-pollination. Talk ensued about the
Arboretum’s seed exchange program in which seeds were displayed but could not be taken.
Trustee Carter shared her vision for a program at the Arcadia Public Library in which patrons
could check out seed packages, plant the seeds, then bring seeds back to the Library and donate
them. Chair Pro-Tempore Chen acknowledged that problems might arise with receiving hybrid
seed donations. Director Bradley suggested that a master gardener might be needed to ensure
receipt of heirloom seeds. Trustee Carter said that kids and teen volunteers could be used to
package the seeds. She will contact someone from the Huntington Beach Public Library to pull
information about their seed library. Library Services Manager Morris suggested that Trustee
Carter partner with Children’s Services staff to host a storytime series program in May about
seeds and planting. Trustee Carter expressed interest in the idea. Trustee Carter shared that the
Huntington Beach Public Library has assigned a parent council to determine what children’s
books are housed in the Library. Director Bradley acknowledged that some of the Huntington
Beach Public Library staff have since resigned from the Library and that the Arcadia Public Library
has a strong collection development policy in place as voted on by the Library Board of Trustees.
Gilb Museum of Arcadia Heritage: There will be a Lunar New Year Red Envelope exhibit. The
Arcadia Historical Society is cleaning out their storage facility. The Gilb Museum Curator collected
some materials from the storage and the Local History Librarian has also pulled some books for
the Library & Museum collections.
Calendar of Activities for Adult and Teen Services: February 2025: Directed Bradley
reminded the Board of the Library’s Smart Squad which offers teen volunteer assistance with their
electronic devices. Trustee Carter shared that she visited Teen Zone and observed teens studying
and eating snacks. She was impressed with the behavior of the teens.
Calendar of Activities for Children’s Services: February 2025: Director Bradley highlighted
various children’s programs including Game Day Unplugged, the start of weekly storytimes, and
Bilingual Storytime.
Flyers/Articles/Posters/Attachments: Director Bradley shared that the Bookish Book Club
would be coming up and that she will be hosting the January selection. Trustee Delphey inquired
about the new Bookmarked Book Club and Director Bradley explained that the program attempted
to connect the younger community and is spearheaded by the Adult Services Librarian.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of November 21, 2024
Recommended Action: Approve
Chair Pro Tempore Chen requested that her name be removed from the sentence “Chair Pro-
Tempore Chen inquired if active military members are okay.” as she did not make the inquiry. It
was unclear who did make the statement, so it was requested that Chair Pro Tempore Chen’s
name be replaced with “A Trustee inquired…”
The motion to approve the Regular Meeting Minutes of November 21, 2024, as amended, was
moved by Chair Pro Tempore Chen, seconded by Trustee Carter, and carried on a unanimous
voice vote.
AYES: Chair Liao, Chair Pro Tempore Chen, Trustees Carter, and Delphey
NOES: None
ABSENT: Trustee Akalamkam
b. Approve the Regular Meeting Minutes of June 20, 2024
Recommended action: Defer
Due to a lack of a quorum the approval of Minutes for June 2024 will be deferred.
The motion for the Director Bradley to ask the City Clerk if it is okay for the Chair to approve the
June 20, 2024 minutes with the two members who were present was moved by Chair Liao,
seconded by Trustee Carter, and carried on unanimous vote.
AYES: Chair Liao, Chair Pro Tempore Chen, Trustees Carter, and Delphey
NOES: None
ABSENT: Trustee Akalamkam
ADJOURNMENT
Chair Liao adjourned the meeting at 6:11 p.m. to February 20, 2025 at 4:30 p.m. in the Conference
Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Connie Liao, Chair Darlene Bradley, Secretary
Minutes prepared by: Petra Morris
ARCADIA PUBLIC LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
Thursday, June 20, 2024
CALL TO ORDER: Trustee Carter called the meeting to order at 4:33 p.m. in the Library’s
Conference Room.
PLEDGE OF ALLEGIANCE: Trustee Carter
ROLL CALL: Trustees Miriam Carter, Pardha Akalamkam, Connie Liao; City Council Liaison
Michael Cao; Director Darlene Bradley; Library Services Managers Samantha Alba and Petra
Morris
ABSENT: Chair Elizabeth Renfrew (on vacation)
PUBLIC COMMENTS: None
CLOSED SESSION: Will be rescheduled.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS:
Trustee Akalamkam shared that he attends meetings relating to project management and invited
other Trustees to attend. Trustee Liao announced that the Arcadia Chinese Association approved
a donation to the Library of $1,500 for shelving, $500 for the English Conversation Class program,
and $300 for children’s books. The Board members and Library staff thanked the Arcadia Chinese
Association for the donation. Trustee Liao also announced that the Arcadia Chinese Association
donated $5,000 to the Arcadia Unified School District for an electric score board. The Arcadia
Chinese Association will also be working with the City of Arcadia and Chamber of Commerce to
provide a Moon Festival event on September 14, 2024 from 5:00 p.m. to 8:00 p.m. Trustee Carter
attended the Serving with a Purpose event and was impressed by the presenters and the
information provided.
City Council Liaison Cao apologized for missing the May Library Board meeting due to being
notified that the meeting had been cancelled. Council Liaison Cao announced that there will be
a Health Seminar about prostatic hyperplasia with Dr. Mark Feng on June 26, 2024. On August
10, 2024 from 9:00 a.m. to noon there will be a Community Health Fair with screenings and
consultations as well as information booths. U.S. Army Surgeon General and Commanding
General, Lieutenant General Mary K. Izaguirre, will be the event’s Keynote Speaker. City Council
Liaison Cao will not be able to attend the July 18 Board Meeting as there will be a special City
Council meeting on that day.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director’s Update: Director Bradley shared that on Friday, June 14, 2024 there was an issue
with sewer water and waste flooding the Library’s basement, the Friends’ storage space, and the
staff lounge. On Saturday, June 15, 2024 there was a plumbing issue with the Library’s restrooms
so the building closed at 5:30 p.m. On Monday, June 18, 2024, Public Works assessed the matter
and building plans. They also snaked the plumbing line with a camera. It was determined that the
cleanout had not been cleared for more than 30 years and the line had been clogged with grease
and flushable wipes. The line would be cleared and flushed with a stream of high-powered water.
Monthly Statistical Report: May 2024: There was an increase in the number of materials
catalogued as ordering with the Library’s primary vendor, Baker and Taylor, ended in May.
Trustee Akalamkam questioned the decrease in overdue fees. Director Bradley explained that
several notifications are sent to patrons in the hopes that materials will be returned on time. This
then contributes to lower overdue fines.
Monthly Report Narrative: May 2024: Trustee Carter inquired about the primary materials
vendor selection. Director Bradley explained that the staff considered Ingram as well as Baker
and Taylor. There was concern about Ingram’s invoicing process but will still use Ingram for
smaller orders as the service can provide materials with a quicker delivery time. Trustee
Akalamkam added that Ingram is a big company and is more responsive. Director Bradley shared
that the Library’s HVAC system has been replaced. Trustee Akalamkam asked if there had been
a walkthrough to see the 3D printer and Trustee Carter confirmed there had been a walkthrough
at a prior meeting.
Financial Report: May 2024: Director Bradley explained that there is an increase in eBook usage
and requested additional eBook and eResource funding from City Council which was approved.
$10,000 will be used for adult eBooks and $9,000 will be used for children’s eBooks. Pricing for
eBooks and eAudio has increased. Director Bradley had to submit the funding increase for these
materials as a new program and thanked Council for the approval.
Staff Update: A conditional employment offer was extended for the part-time Adult and Teen
Services Principal Librarian position. Part-time Librarian, Helen Seto, began in May and Gilb
Museum Education Coordinator, Lauren Porras, was also hired in the same month. Focus will
now be given to filling the vacant Library Aide positions. Trustee Akalamkam inquired about
Security and Director Bradley acknowledged that the new Security team has been in place for a
year. The Guard is stationed at the Library entrance and sets the tone. The Security company is
supportive and responsive and makes Library staff feel safe.
Gilb Museum of Arcadia Heritage: Winners of the 14th Annual Photography Contest are on
display at the Museum. Staff applied for and received two Getty interns for the summer. Gilb
Museum staff is readying for the Summer Enrichment program series. And Dino Day will take
place in August. Curator Acevedo is expecting and will go on maternity leave in July. Curator
Acevedo is working with Director Bradley on a Military Banner project which will soon launch as
a new program. The team is seeking a vendor for the project and surveying what other cities do.
The plan is to accept up to 125 applications. The new Museum Educator Coordinator, Lauren
Porras, has provided 32 class visits highlighting Arcadia history.
Calendar of Activities for Adult and Teen Services: July 2024: The Walking Book Club meets
every other Saturday. The International Film program continues to come together monthly. The
July Bookish program will be a One Book, One County book group and will discuss L.A. Weather
written by Maria Amparo Escandon.
Flyers/Articles/Posters/Attachments: Director Bradley mentioned that The Covenant of Water
by Abraham Verghese will be the Bookish selection discussed in September 2024 and is a
fascinating read.
Announcements: Director Bradley highlighted the Library’s summer reading program and
encouraged Board members to participate. Library Services Manager Morris shared about
outreach efforts at the Recreation Department’s Summer Concerts and Movies in the Park as well
as the recruitment and assistance of summer teen volunteers. Library Services Manager Alba
discussed her recent work with City contracts and upcoming team building training for staff. There
was discussion about City Council Liaison Cao being misinformed that last month’s Board
Meeting would not take place as there was not a quorum. Trustee Carter acknowledged that City
Council Liaison Cao may not continue attending meetings as he will become the Mayor. Council
Liaison Cao expressed that he has not yet determined if he will continue attending the Board
meetings.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of May 16, 2024
Recommended action: Approve
The motion to accept the Minutes of May 16, 2024, as written, was moved by Trustee Akalamkam,
seconded by Trustee Liao, and carried on a unanimous voice vote.
AYES: Trustees Carter, Akalamkam, and Liao
NOES: None
ABSENT: Chair Renfrew
ADJOURNMENT
Trustee Carter adjourned the meeting at 5:46 p.m. to July 18, 2024, at 4:30 p.m. in the Conference
Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Elizabeth Renfrew, Chair Darlene Bradley, Secretary
Minutes prepared by: Petra Morris