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HomeMy WebLinkAboutItem 10d - Extraordinary Traffic Signal Maintenance Contract ExtensionExtend Traffic Signal Maintenance Contract
March 4, 2025
Page 1 of 3
DATE: March 4, 2025
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Carlos Aguilar, General Services Superintendent
SUBJECT: EXTENSION TO THE CONTRACT WITH CROSSTOWN ELECTRICAL &
DATA, INC. FOR EXTRAORDINARY TRAFFIC SIGNAL MAINTENANCE
SERVICES IN THE AMOUNT OF $91,855
CEQA: Not a Project
Recommendation: Approve
SUMMARY
On March 19, 2024, the City Council approved a contract extension with Crosstown
Electrical & Data, Inc. for extraordinary traffic signal maintenance services in the amount
of $88,407. Crosstown Electrical & Data, Inc. are reaching the end of their extended
contract term and have submitted a written offer to extend their contract for an additional
year. The offer reflects a 3.9%, or $3,448, Consumer Price Index (“CPI”) cost increase.
This will be Crosstown Electrical & Data, Inc.’s second contract extension; all other
contract terms and conditions will remain in effect.
Based on past performance, it is recommended that the City Council approve, authorize,
and direct the City Manager to execute a one-year contract extension with Crosstown
Electrical & Data, Inc. for extraordinary traffic signal maintenance services in the amount
of $91,855. It is further recommended that the City Council delegate the authority to
approve future extensions under this agreement to the City Manager, without having to
return to the City Council for subsequent approval, provided that any changes to the
financial terms stay within standard inflationary limits.
BACKGROUND
The Public Works Services Department (“PWSD”) is responsible for the maintenance and
repair of approximately 65 signalized intersections within the City. This work includes
replacing burnt out lamps, repairing safety lights, minor repairs to damaged signal heads,
monthly inspection of the signal controllers at all intersections, and field response to
timing complaints and outages.
Extend Traffic Signal Maintenance Contract
March 4, 2025
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The purpose of the extraordinary traffic signal contract is to handle problems that are
beyond the expertise of the City’s Signal/Street Light Technician. The contractor also
responds when a traffic signal has been knocked down or there is a safety hazard to
traffic. The contract specifications also include painting of signal heads and testing conflict
monitors at all intersections to ensure that the traffic signals are functioning properly.
The extraordinary traffic signal maintenance contract functions primarily on an as-needed
basis, with the City being billed for time and materials as work is performed. The City of
Arcadia experiences numerous traffic signal pole knockdowns every year resulting
primarily from vehicle collisions. Repair costs for collision-related pole replacements are
billed to the party responsible and reimbursed to the City. The traffic signal related
expenses impacting the City’s operational budget are annual conflict monitor testing and
after-hours response for traffic signal malfunctions.
DISCUSSION
Crosstown Electrical & Data, Inc. is reaching the end of their contract term and has
submitted a written offer to extend their contract for an additional year. The extension
reflects a 3.9%, or $3,448, cost increase to offset an increase in the Consumer Price
Index of goods related to their operations. The rate increase is based on the calendar
year 2024 CPI increase of 3.5% among all goods and services in the Los Angeles Area.
The extension increase is higher than the CPI due to additional operational expenses
Crosstown Electrical & Data, Inc. is incurring from increased labor costs.
Crosstown Electrical & Data, Inc. has provided quality service to the City of Arcadia and
continues to be responsive to requests from City staff. This will be Crosstown Electrical
& Data, Inc.’s second contract extension. It is further recommended that the City Council
delegate the authority to approve a third and final extension under this agreement to the
City Manager, without having to return to the City Council for subsequent approval,
provided that any changes to the financial terms stay within standard inflationary limits.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment.
FISCAL IMPACT
The total contract cost will be set at a not-to-exceed amount of $91,855. Sufficient funds
have been budgeted for extraordinary repairs of traffic signals. All work is performed on
a time and materials basis and Crosstown Electrical & Data, Inc. is only paid for the work
performed.
Extend Traffic Signal Maintenance Contract
March 4, 2025
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RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and approve, authorize,
and direct the City Manager to execute a one-year extension to the contract with
Crosstown Electrical & Data, Inc. for extraordinary traffic signal maintenance services in
the amount of $91,855. It is further recommended that the City Council delegate the
authority to approve future extensions under this agreement to the City Manager, without
having to return to the City Council for subsequent approval, provided that any changes
to the financial terms stay within standard inflationary limits.
Attachment: Proposed Amendment No. 2 to the Contract
AMENDMENT NO. 2 TO THE TRAFFIC SIGNAL MAINTENANCE SERVICES
2023 CONTRACT BY AND BETWEEN THE CITY OF ARCADIA
AND CROSSTOWN ELECTRICAL & DATA, INC.
This Amendment No. 2 (“Amendment No. 2”) is hereby entered into this ______ day of
______________, 2025 by and between the City of Arcadia, a municipal corporation of the
State of California, and Crosstown Electrical & Data, Inc., a California Corporation, with respect
to that certain Contract between the parties dated April 19, 2023 (“Agreement”), and further
amended by Amendment No. 1 dated April 18, 2024.
The Parties agree as follows:
1. Section B of the Contract Term is hereby extended to include the period from April 19,
20, 2025 to and including April 19, 2026. (“Extended Term”).
2. Section C of the Contract, during the Extended Term Contract Price shall not exceed
Ninety-One Thousand, Eight Hundred Fifty-Five Dollars and No Cents ($91,855.00).
3. All terms and provisions of the Contract not amended by this Amendment No. 2 are
hereby reaffirmed.
In witness whereof the Parties have executed this Amendment No. 2 on the date set
forth below.
CITY OF ARCADIA CROSSTOWN ELECTRICAL & DATA, INC. By: By: Dominic Lazzaretto City Manager Title: Dated: Dated: By: ATTEST: Title: Dated: City Clerk APPROVED AS TO FORM CONCUR: Michael J. Maurer Paul Cranmer City Attorney Public Works Services Director